Department OverviewThe Budget & Finance Manager serves as part of OHSU Research & Education Finance management team providing complex financial and analytical support. This senior-level position applies advanced knowledge and skills; often performs intricate tasks and provides guidance, assistance and training. Typically assigned to support larger and/or more complex area teams, as well as supports integration of special projects and initiatives across the University to assist the institution's goals.
The purpose of this position is to manage the development and monitoring of the annual OHSU operating and capital budgets across the research and education missions. In addition, this position oversees the review of monthly financial performance as well as supervising the day-to-day operations of the education departments. Responsibilities will also include providing coordination and leadership for a variety of projects including oversight of the monthly budget variance reporting; manage activities in the annual budget process; present findings, analysis, and recommendations to a variety of groups and individuals as necessary.
Due to the sensitive nature of material this position works with, there is an expectation all information processed and communicated through this office be maintained as confidential and shared only with appropriate and applicable parties.
This position is an integral part of the Academic financial structure, responsibilities include development and monitoring of the annual OHSU operating budgets, quarterly forecasting, review of monthly financial performance, overseeing the monthly budget variance reporting - present findings, analysis, and recommendations to a variety of groups and individuals as necessary, contributing to improvement in financial processes, methodology, productivity and overall success of the Education units.
Function/Duties of Position- Manage, plan, monitor and support the OHSU annual budget process.
- Provide financial support for managing the collection and processing of budget data inclusive of Research, Education and Central Research & Academic business lines.
- Develop & maintain P&L's, Budget Status reports and instructional level reports.
- Manage the monthly variance analysis process. Work with Finance Officer, CFS and accounting department as needed on variances.
- Balance and reconcile accounts for Academic units as needed. Responsible for presenting information to Executive team, Directors, Administrators and other end users of financial information.
- Manage budget data validations and entry to ensure alignment with approved budgets.
- Manage, plan, prepare, monitor, and support the OHSU annual operating budgeting process. Serves as a financial resource by understanding all department commitments, tracking commitments, and ensuring that department financial goals are met. Includes preparing operating budget, knowledge of budget policies, interacting with Director of Budget & Finance, CFS, Department Administrators & Financial Managers to ensure budget targets are being met, understanding & ensuring adherence to compensation plans, preparing financial forecasts with a variety of variables & scenarios.
- Manage, mentor and support education financial employees providing direction, training, goals, development and implementing strategies to meet desired objectives. This includes setting priorities, assigned work and reviewing work in progress and ensures work is complete within scheduled timeframes and completed for accuracy. Mentor and support Research & Education mission finance department staff including providing support on compliance, policies, procedures, direction, feedback, development and implementing procedures to meet desired University objectives. Assist in department development and maintenance of operating budget monthly variance reporting processes.
- Reporting & Variance Analysis: Utilizing OHSU financial systems, manage, monitor and prepares monthly financial reports with variance analysis including recommendations for mediating negative trends. Re-forecasts actual financial performance based on changing business conditions. Monitors & tracks expenses, variance reporting & investigating, reconciliations, preparing financial statements/reports/projections, and providing oral & written financial advice on departments to Director of Budget & Finance. Prepares cost benefit analysis, risk analysis, new program pro-formas. Approves requisitions, journal entries and expenditure request and verifies budgeting of expense. Special financial reports as specified by department leadership maintenance of faculty funding profiles
- Special Projects & Initiative Funds: Manages expenditures & tracking for Special Projects/Initiative Funding (30-30-30, Faculty Initiative Funding, Central Commitments, etc.). Works with departments to appropriately account for expenses incurred, meet regularly with objective managers to review
- Collaborate with Finance Officers, Directors, Administrators and others to define and allocate strategic resources. Provide leadership and direction for these funds in the annual budgeting process and ongoing operations. Manage and appraise the individual processes and activities related to each source. Serve as the research and education key contact, communicate and assist departments with any questions or requests they may have.
- Provides oral & written advice/recommendations.
- Other related duties as assigned.
Required Qualifications- Bachelor's degree and 18 hours of accounting and/or finance courses from an accredited college or university plus 5 years of financial analysis expense
- All candidates must be highly proficient with the use of computers, including database and spreadsheet applications.
- At least six years' experience in financial/budget/payroll analysis. Master of Business Administration or Finance or Certified Public Accountant (CPA) may substitute for 2 years of experience. At least one year of supervisor or management experience.
- Ability to mentor and coach a work unit to meet the organization's mission and goals. Skilled in organizing resources, people and activities; and ensure collaboration and the achievement of project and function goals and targets.
- Ability to self-motivate, prioritize and coordinate multiple projects simultaneously to achieve successful results without constant supervision.
- Skills to communicate with tact and diplomacy to maintain effective working relationships with all different levels within the organization.
- Capacity to remain professional during stressful situations.
- Proficient with computers running Windows and PC applications (eg Excel, Oracle, Access, Word and PowerPoint)
- Ability to perform the job duties with or without accommodation.
Preferred Qualifications- Masters of Business Administration or Finance OR
- Certified Public Accountant (CPA)
- At least five years' experience, two years of which were at OHSU, in financial/budget/payroll analysis.
Master of Business Administration or Finance or Certified Public Accountant (CPA) may substitute for 2 years of experience - At least one year of Oracle AIS experience.
- At least one year of experience using Cognos TM1.
- Experience using business intelligence tools.
- Experience in central funding, allocations and state funding.
- Familiarity with OHSU Policies and Procedures
Additional DetailsThis position is remote in a busy office with frequent interruptions and interactions with people via email, Teams messages and calls. The employee must be able to deal with multiple demands on their attention and the occasional difficult customer.
