POSITION TITLE: Budget Manager
DEPARTMENT/PROGRAM: Finance
REPORTS TO: Associate Director, Sponsored Programs
STATUS: Regular, Full-Time, Exempt
LOCATION: Washington, DC preferred (hybrid); other states considered: AK, CA, FL, MD, OR, TX, WA, WV or VA
POSITION SUMMARYThe Budget Manager is responsible for the financial management of specific cost centers assigned within Ocean Conservancy's conservation programs. Within their assigned portfolio, the Budget Manager manages the full lifecycle of compliance for restricted grants, matching funds and unrestricted funding. The incumbent works across multiple cost centers, as needed, to manage financial reporting and analysis, program and project budgets, revenue recognition, cost proposals and lead financial system data entry. This position ensures compliance with donor and Ocean Conservancy policies regarding the use of funds. As the primary financial liaison to program staff, the Budget Manager leads efforts to achieve alignment across executive, program and development staff on financial information.
PRIMARY RESPONSIBILITIES- Lead financial management and analysis.
- Ensure compliance with organizational policies and procedures, as well as donor reporting requirements.
- Review program spending monthly to ensure costs are allowable and compliant with funding requirements.
- Ensure the ERP is updated with all proposals, amendments and reporting requirements.
- Serve as budget management for assigned cost centers.
- Revenue Recognition for assigned cost centers.
- Assist with audit preparation.
- Generate project and program financial reports for internal and external parties.
- Revise ("reproject") the annual budget to ensure revenue allocations and expense budgets reflect current information and are accurate forecasts of projected expense.
- Manage staff allocations for assigned cost centers.
- Perform financial tracking and modeling.
- Create spenddown plans.
- Advise on grant extensions, as needed.
- Liaise with Operations and Development teams on sub-grants and sub-contracts financed by program funds.
- Oversee Development and Program staff in preparing grant proposal budgets, grant financial reporting and re-projections.
- Research and respond to program staff inquiries regarding internal financial statements.
- Support integration of complex revenue streams into annualized program budgets during the work planning process.
- Lead coordination across programs and departments related to complex budget planning, execution and reporting.
- Track progress on programs with restricted funds.
- Support the planning, preparation and review of annual program budgets.
- Assist in any ad hoc reporting as assigned.
- Other duties as assigned.
REQUIRED SKILLS/QUALIFICATIONS/EXPERIENCE- Four (4) or more years of recent relevant experience in nonprofit budget management, including management of complex revenue streams required.
- Knowledge of Federal compliance requirements.
- Experience working with program staff to translate effort to budget needs in annual work planning.
- Experience working with cross-functional teams.
- Experience with software enabled budgeting preferred.
- Strong attention to detail, excellent written and verbal communication skills, and a proven ability to meet deadlines.
- Demonstrated cultural competency and interpersonal communication skills, effectively collaborating with individuals across diverse roles and functions throughout the institution.
- Customer-focused professional with strong collaborative skills and a high level of emotional intelligence.
EDUCATION/TRAININGBachelor's degree in Finance or Accounting, or equivalent experience.
COMPENSATIONOcean Conservancy is committed to fair pay practices and posts expected salary ranges for each of its positions. Compensation will be commensurate with the candidate's specialty skills, years of experience, location, and unique background. The expected salary range for this role is $90,000 - $100,000 annually. We would welcome the opportunity to connect with potential candidates whose salary requirements may be outside of the expected range.
TO APPLYIf you think you'd be a great fit for the job and are interested in joining Ocean Conservancy's team, please apply here. Please include a resume and cover letter in one file on your application.
HYBRID WORK ENVIRONMENTOcean Conservancy embraces a hybrid work environment, which allows our staff the flexibility to work virtually and in-person while building strong connections across the institution.
