Title: Budget Analyst Sr.
State Role Title: 19032
Hiring Range: $70,690.00 - $97,553.00
Pay Band: 5
Agency: Dept Behavioral Health/Develop
Location: Central State Hospital
Agency Website: https://dbhds.virginia.gov/facilities/csh/
Recruitment Type: General Public - G
Job Duties
***Any and all qualifications that you have must be represented in your application/resume as verifiable work experience.***
Central State Hospital (CSH), is recruiting for a full-time Budget Analyst Senior. You will serve as Budget Analyst for Central State Hospital and Hiram Davis Medical Center. Responsible for the allocation of target budgets to the department level, analyzing expenditure anomalies, preparing monthly projections and monitoring of operational budgets for Central State Hospital and Hiram Davis Medical Center.
JOB Duties:
Distributes budget targets and monitors CSH and HDMC budget as described below:
• Completes annual operating plan budget utilizing provided targets from DBHDS Central Office for review by
CFO by established deadlines.
• Meets with both agencies' department heads to ascertain budget needs beyond normal operating costs and
develop budget requests to submit to CO.
• Monitors CSH and HDMC's appropriations and expenditures in Cardinal on a monthly basis.
• Provides budget status reports at regular intervals as specified to Department Heads for both agencies.
• Enters CSH and HDMC initial budget allotments to department cost centers in Oracle at the beginning of
each fiscal year.
• Enters any changes to initial budget allotments to department cost centers in Oracle during the fiscal year as
they occur.
• Analyzes expenditure rates each month to ensure rates are not exceeding appropriations and allotments for
the Fiscal Year and to identify and research any anomalies for explanation and possible correction and
reports to CFO.
• Determine cause of expenditure rate fluctuations that exceed the norm for the month and inform CFO of
findings.
• Reports any significant development throughout the fiscal year that will have an impact on budget to CFO.
• Responds to inquiries from Department Heads on expenditures and status of their departmental budget as
they occur.
• Performs monthly budget projections as required and submits to CFO for CSH and HDMC by established
deadline.
• Reviews monthly reconciliations for accuracy and certifies to DOA of completion in absence of CFO.
Performs Fiscal Year End Processes for both CSH and HDMC as described below:
• Closely monitors appropriations, allotments, cash versus expenditures before expenditures are processed to
ensure expenditures do not exceed remaining allotments and cash is available for expenditures to process.
• Works in conjunction with CFO to pre- approve all A/P expenditure batches before they are released beginning
mid May through June.
• Estimates and monitors expenses for remaining payrolls through fiscal year end for spend down;
• Works with A/P to get any remaining invoices from vendors so that FY expenses can be paid with remaining FY
funds.
• Download Year End Procedures Memo for DOA website that establishes deadlines for submissions for Year End
processes and attachments at the beginning of May.
• Complete and submit to CFO for review and approval all required lettered attachments located on the DOA
website in accordance with established deadlines and submission instructions for both CSH and HDMC.
• Complete and place in Central Office folders all numbered attachments per directive of deadlines from Central
Office, DBHDS for both CSH and HDMC and alert CFO of completion for their review and approval.
Complete Annual Mandatory Training Classes.
• Participates in Monthly Budget / MORS Meetings.
• Special Projects as assigned.
• Attends ELT meetings as required/in absence of CFO for Hiram Davis Medical Center and Central State Hospital.
Minimum Qualifications
• Extensive experience in budget development, projections and management.
• Experience in automated accounting systems.
• Extensive computer skills: Microsoft Office, Advanced Excel.
• Experience with interpreting and applying financial regulatory policies and procedures.
• Experience with financial regulatory audits requirements.
Additional Considerations
• Previous experience in an accounting environment within Virginia State Government preferred.
Previous experience with Cardinal and Oracle preferred.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
Application Requirements: Applications and résumés for this position are accepted electronically through the Commonwealth of Virginia's Electronic Recruitment System only. Interview decisions will be based solely on the information provided in your electronic application and/or résumé. Please ensure you detail all relevant work experience clearly and specifically; we will not make assumptions about your qualifications.
Applications/résumés will begin to be reviewed within five (5) days of the posting date.
Background Investigation: All applicants are subject to an extensive background investigation and a pre-employment drug screening. This investigation may include fingerprint checks (State Police, FBI), local agency checks, Department of Social Services/Child Protective Services checks, employment verification, and verification of education relevant to the position.
Under Virginia Code §§ 37.2-314 and 37.2-408.1, the Department of Behavioral Health & Developmental Services (DBHDS) cannot employ or utilize as volunteers, individuals convicted of specific ("barrier") crimes or those with pending "barrier" charges.
