Job Title: Full-Charge Bookkeeper / Family Office Coordinator
Operating Company: Midwest Machinery
Job Location: Chesterfield, MO
FLSA Status: Non-Exempt (32-40 hours/week)
Pay Range: $35-45/hour
Job Description:
We are seeking an experienced Full-Charge Bookkeeper to oversee the accounting and administrative functions for several family-owned real estate and investment entities. This role combines traditional bookkeeping responsibilities with light family-office functions, including bill payment, financial reporting, rental property accounting, cash management, payroll coordination, and vendor management. The ideal candidate is highly organized, trustworthy, detail-oriented, and comfortable working independently across multiple entities.
Essential Duties and Responsibilities:
Accounting & Bookkeeping
- Maintain QuickBooks for all entities
- Record and reconcile transactions
- Monthly bank reconciliations
- Credit card reconciliations
- Journal entries
- Financial statement preparation
- Monthly close process
Accounts Payable
- Receive and process invoices
- Manage approval workflow
- Schedule payments
- Track recurring obligations
- Maintain vendor records
Accounts Receivable
- Generate invoices
- Monitor collections
- Follow up on past-due accounts
- Deposit tracking
Payroll
- Coordinate payroll processing
- Union reporting requirements
- Certified payroll support (when required)
- Employee onboarding paperwork
- Annual 1099 preparation
Real Estate Accounting
- Tenant billing
- Lease administration
- CAM and expense tracking
- Rental property reporting
- Property tax monitoring
- Insurance tracking
Family Office Support
- Personal bill pay
- Insurance renewals
- Vehicle registration tracking
- Property tax administration
- Document management
- Annual CPA support
Financial Reporting
- Prepare monthly reporting package including:
- Balance Sheet
- Income Statement
- Cash Flow Summary
- Entity-level reporting
- Budget vs. Actual
- Cash position summary
Experience and Requirements:
Required
- 5+ years bookkeeping/accounting experience
- QuickBooks Online proficiency
- Strong Excel skills
- Experience with multi-entity accounting
- High level of discretion and confidentiality
- Strong organizational skills
Preferred
- Associate's or Bachelor's degree in Accounting
- Construction accounting experience
- Job costing experience
- Union payroll experience
- Real estate accounting experience
- Family office experience
Benefits:
We offer a competitive and comprehensive benefits package, including:
- Health & Wellness - Medical, dental, vision, and life insurance coverage to support your well-being.
- Financial Security - 401(k) retirement plan with company match and short/long-term disability coverage.
- Work-Life Balance - Paid time off (PTO), paid holidays, and an employee assistance program (EAP).
- Professional Development - Ongoing training opportunities and support for continuing education.
