The Expense Team Associate will support and oversee key functions across the BXCI Expense Team, with responsibility for multiple day-to-day expense operations functions, including process improvement across travel & entertainment (T&E), software administration support, invoice allocation and system data management s. This role requires a candidate who is highly motivated, detail-oriented, and able to operate effectively in a fast-paced environment supporting a wide variety of functions.
A background in Finance, Accounting, and expense operations is strongly preferred. The successful candidate will bring experience in invoice allocation and/or T&E processes, expense policy adherence, expense reporting/status updates, and preferably software system administration, implementation and management.
Responsibilities:Core Expense Operations & Oversight- Contribute to expense status reporting, including tracking approvals, aging, bottlenecks, and resolution plans.
- Field questions regarding invoice status and provide technical guidance for related workflows.
- Interact with technology teams on software maintenance and enhancements
- Support the day-to-day management of T&E expense allocations and invoice allocation processes, ensuring accuracy, timeliness, and compliance with allocation procedures and firm policies.
- Perform expense report reviews for adherence to policies and allocation procedures; act as an escalation point for exceptions and complex issues.
Stakeholder Management- Serve as a key point of contact for employee questions related to T&E allocations, approvals, and expense process expectations.
- Train new employees on T&E allocations and invoice allocation workflows.
Systems Ownership (EAS + Concur) & Process Improvement- Provide system administration support for Expense Allocation System (EAS) and operations (queue oversight, data maintenance, user support, and issue escalation).
- Oversee workflows for T&E reports and approvals, including working with the team on documentation and training materials.
- Assist with technical system troubleshooting and user assistance; coordinate with internal partners to resolve recurring system/process issues.
- Perform special projects to improve controls, reduce cycle times, and improve user experience.
Allocation Governance & Service Management- Allocate and provide allocation support for select expenses and ensure proper allocation and documentation.
- Identify, assess, and escalate operational risks; recommend improvements and implement solutions with appropriate stakeholders.
Qualifications- 3+ years of relevant experience in Finance, Accounting, expense operations, invoice allocation, T&E allocation, or related functions (asset management or financial services experience strongly preferred).
- 2+ years of experience delivering presentations and facilitating training.
- Required systems experience: hands-on experience with software systems such as Concur and EAS, including workflow approvals, reporting, and troubleshooting/user support
- Demonstrated capability to review and enforce policy and allocation procedures, resolve exceptions, and follow up for approvals.
- Strong technical and analytical skills; highly detail-oriented with a strong control mindset.
- Proven capability to manage multiple tasks, shift priorities quickly, and support a wide variety of functions in a dynamic environment.
- Advanced Excel proficiency (e.g., pivots, lookups, reconciliation support).
- Experience designing and deploying AI-enabled solutions.
- Excellent verbal and written communication skills, including the capability to summarize issues, develop recommendations, and make sound decisions.
- Proactive, takes initiative, and demonstrates strong ownership from problem identification through resolution.
The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.
Expected annual base salary range:$105,000 - $150,000
Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.
Additional compensation and benefits offered in connection with the role consist of comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits; paid time off; life insurance; 401(k) plan; and discretionary bonuses. Certain employees may also be eligible for equity and other incentive compensation at Blackstone's sole discretion.
