Description
About The Role:The Bid Manager coordinates U.S. and international opportunities across defense, government, public-safety, and commercial markets-from research and qualification through capture support, proposal submission, and outcome tracking. Acting as an operational hub between Revenue Operations, Military Sales, the GovWin team, and cross-functional contributors, this role keeps opportunities visible, documented, compliant, and moving forward.
Key Responsibilities:- Opportunity research: Monitor U.S. and international procurement portals and market-intelligence sources for relevant defense, government, public-safety, aerospace, and commercial opportunities.
- Procurement tracking: Track RFIs, RFPs, RFQs, tenders, BAAs, OTAs, SBIR/STTR opportunities, grants, innovation programs, framework agreements, and other applicable vehicles.
- Forward planning: Identify anticipated procurements, solicitation dates, milestones, registration needs, and decision points to improve pipeline visibility and readiness.
- Opportunity qualification: Prepare concise opportunity summaries and coordinate structured bid/no-bid reviews with the information leaders need to make informed decisions.
- CRM administration: Maintain complete HubSpot records for opportunity source, customer, economic buyer, contacts, estimated value, lifecycle stage, ownership, timelines, next steps, milestones, and supporting documents.
- Pipeline quality: Coordinate with the GovWin team and opportunity owners to translate market intelligence into actionable CRM records, maintain data standards, and support reporting workflows.
- Capture coordination: Support capture plans, pursuit strategies, opportunity briefs, milestone schedules, customer engagement plans, teaming discussions, and pre-solicitation activities.
- Capture intelligence: Organize customer, competitor, partner, procurement, and market information; track actions and dependencies leading to proposal kickoff.
- Proposal planning: Lead proposal schedules, workplans, kickoff meetings, status reviews, submission calendars, compliance matrices, response outlines, assignments, and review cycles.
- Cross-functional delivery: Coordinate technical, product, engineering, sales, finance, legal, and executive contributors while monitoring requirements, risks, approvals, and deliverables.
- Submission management: Coordinate final reviews, approvals, production, quality checks, and submission readiness to support complete, compliant, and on-time responses.
- Knowledge management: Maintain customer profiles, procurement calendars, capability statements, past-performance records, resumes, certifications, templates, and approved reusable content.
- Sales enablement: Support customer briefings, proposal presentations, demonstrations, evaluations, and pilot programs with current and approved materials.
- Reporting and improvement: Maintain dashboards and executive updates on pipeline health, priority pursuits, deadlines, submissions, compliance, outcomes, and win/loss information; identify practical process and data improvements.
Who Are You Really?- You are highly organized, detail-oriented, and able to coordinate multiple complex pursuits and deadlines.
- You communicate clearly with technical, business, executive, government, and partner stakeholders.
- You work independently, follow through consistently, and maintain accountability across contributors.
- You handle sensitive opportunity information with sound judgment and appropriate security and data-handling practices.
- You turn complex procurement and proposal information into clear actions, schedules, and decisions.
Qualifications:- 3-7 years of relevant experience in proposals, defense contracting, public procurement, capture management, proposal management, or business development, ideally across U.S. and international markets.
- Active Confidential Security Clearance or higher.
- Hands-on experience researching or managing opportunities through U.S. or international procurement and market-intelligence systems.
- Experience coordinating government or commercial solicitations, including RFIs, RFPs, RFQs, tenders, BAAs, OTAs, SBIR/STTR opportunities, grants, or comparable vehicles.
- Experience using HubSpot, Salesforce, or a similar CRM to maintain opportunity stages, activities, data, and reporting.
- Strong project-management, written communication, organization, document-management, and stakeholder-coordination skills.
- Ability to meet applicable employment, customer, system-access, export-control, security, and contractual requirements.
Preferred Experience:
- Experience with SAM.gov, SeaPort, GovWin, GSA Schedules, OASIS, FedSim, Vulcan, U.S. Special Operations Command-related sources, NATO NSPA/NCIA, TED, or similar portals.
- Experience in defense, aerospace, unmanned systems, robotics, ISR, communications, public safety, military technology, or commercial enterprise markets.
- Familiarity with FAR/DFARS, international procurement, and ITAR/EAR considerations.
- APMP certification or comparable proposal-management training.
- Experience developing compliance matrices, capture plans, executive briefs, proposal libraries, and reusable content.
Compensation Package:- Competitive salary: $115,000-$140,000 USD
- Health Coverage Reimbursement: We reimburse the cost of your existing or preferred healthcare plan (amount varies depending on family size).
- 401(k) program with employer matching
- Generous time-off program, including vacation, wellness days, and the week off between Christmas and New Year's.
- Professional development support, including assistance in obtaining or maintaining role-relevant certifications (e.g., FAA Part 107 Remote Pilot Certificate, where applicable)
Compensation
$115,000.00 - $140,000.00 per year
