3+ years in data operations, analytics, or business technology support
Proficiency in Microsoft Office and firm applications post-orientation
Strong knowledge of Python and SQL
Familiarity with APIs, scripting, or automation tools
Ability to work extended hours and travel when needed
Responsibilities
Run and maintain existing reports, dashboards, and extracts
Execute periodic data pulls for audits and leadership
Validate accuracy of outputs and reconcile discrepancies
Operate and maintain scripts and API-based processes
Monitor performance and escalate issues as needed
Support data-related tasks for AI and cloud initiatives
Ensure compliance with confidentiality and risk policies
Benefits
Opportunity for professional growth alongside senior technical staff
Engagement with cutting-edge AI, automation, and data initiatives
Work in a dynamic environment that promotes operational resilience
Access to training and development in data and analytics tools
Full Job Description
BIC Data Operations Specialist
Position summary: Under the supervision of the Director, BIC Operations & Projects, the BIC Data Operations Specialist supports BIC's growing need for repeatable data execution, reporting operations, and automation support outside core workflow platforms. This role will work alongside the BIC Operations & Business Process Analyst. They will operationalize analytics, reporting, and automation solutions designed by senior staff, allowing BIC to maintain speed, accuracy, and self sufficiency while freeing advanced technical resources to focus on architecture, tooling, and future state initiatives (e.g., AI enablement, cloud migration, integrations). Specific duties and responsibilities include, but are not limited to, the following:
Position responsibilities:
Reporting & Data Operations:
Run and maintain established reports, dashboards, queries, and extracts
Execute recurring data pulls for leadership, audits, compliance, and firmwide initiatives
Validate output accuracy and reconcile data discrepancies
Automation & Tool Execution:
Operate and maintain repeatable scripts, jobs, and API based processes built by senior staff
Execute batch jobs (e.g., report runs, data refreshes, operational maintenance tasks)
Monitor performance, log results, and escalate issues, as needed
Data Support for Firmwide Initiatives:
Support data requests related to AI tools, governance initiatives, cloud readiness, and analytics
Assist with documentation and reproducibility of data processes
Provide operational support during high volume or time sensitive initiatives
Process Discipline & Reliability:
Ensure data handling complies with confidentiality, risk, and policy requirements
Follow documented procedures and assist in improving operational resilience
Maintain organized runbooks, trackers, and execution records
Growth & Skill Development:
Build familiarity with APIs, reporting platforms, data tools, and automation workflows
Gain exposure to AI related data preparation and governance concepts
Partner closely with senior technical staff to expand technical depth over time
All other duties as assigned or required
Skills and experience:
Required:
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
Ability to work extended and/or weekend hours, as required
Ability to travel, as required
3+ years of directly applicable experience (e.g., in data operations, reporting, analytics, or business technology support role, or equivalent)
Strong analytical skills and comfort working with structured datasets
Strong knowledge and proficiency in Python, SQL
Familiarity with APIs, scripting, or automation tools, particularly as relates to dashboards and analytics
Preferred:
Bachelor's degree
Experience running reports or queries from enterprise platforms
Familiarity with Excel, reporting tools, or data visualization platforms
Interest in AI, automation, and internal tooling
Prior experience building tools/models
Competencies:
Entrepreneurial by nature
High degree of accuracy, follow through, and operational discipline
Ability to execute technical instructions reliably and independently
Exceptional interpersonal and communication skills with ability to facilitate and solve problems
Ability to organize, prioritize and coordinate multiple activities often under tight timelines
Ability to drive projects to completion and achieve goals
Strong judgment
Team-player with collaborative spirit
Unwavering ability to handle and maintain confidentiality regarding firm information, projects, client data
High level of professionalism at all times
Proactive, analytical mindset
Clear written and verbal communication skills
Effective presentation skills
About Cooley LLP
Cooley LLP is an American international law firm, headquartered in Palo Alto, California with offices worldwide. The firm's practice areas include corporate, litigation, intellectual property, fund formation, public markets, employment, life sciences, clean tech, real estate, and tax. Cooley's clients include private and public companies, financial institutions, venture capital firms, and nonprofit organizations. Cooley has been recognized as one of the top law firms for technology and life sciences companies. The firm has also been recognized for its diversity and inclusion initiatives.
