5+ years of experience in payroll and benefits administration.
Strong knowledge of benefits administration and payroll systems.
Experience managing payroll and benefits in both the U.S. and Canada is highly preferred.
Ability to handle confidential employee information with discretion.
Self-starter with strong organizational skills and attention to detail.
Excellent interpersonal and communication skills.
Expertise in payroll tax processes and compliance requirements.
Responsibilities
Manage end-to-end payroll and benefits administration for the U.S. and Canada.
Oversee timekeeping and payroll processes, ensuring accuracy and compliance.
Process accurate calculations of wages, deductions, and benefits for employees.
Administer employee health and wellness benefits and retirement plans.
Maintain accurate payroll and benefits system configurations and employee records.
Conduct regular audits and reconciliations of payroll data and benefit enrollments.
Serve as the primary contact for employee payroll and benefits inquiries.
Benefits
Paid Time Off (PTO)
Paid Holidays
Parental Leave
Medical, Dental, Vision Insurance
401(k) with company match
Employee Assistance Program (EAP)
Commuter Benefits
Fully paid Basic Life Insurance for employees and dependents
Fully paid Short-Term and Long-Term Disability Insurance
Full Job Description
Position Overview
The Benefits and Payroll Manager serves as AIRO's subject matter expert on benefits and payroll and is responsible for the accurate and timely administration of payroll and employee benefit programs for the US and Canada. The Payroll and Benefits Manager is responsible for managing all aspects of payroll and employee benefits programs.
Key Responsibilities
Manage end-to-end US and Canada payroll and benefits administration as an individual contributor, ensuring accurate, timely processing and compliance with applicable federal, state, provincial, and local laws and regulations.
Oversee timekeeping and payroll processes, including reviewing and processing timecards and ensuring the accurate and timely completion of regular, bonus, supplemental, and manual payrolls.
Process and ensure accurate calculation of wages, deductions, and benefits for employees, including multi-state payrolls, garnishments, and tax filings.
Administer employee health and wellness benefits, retirement plans, and other benefit programs, including plan setup, eligibility, enrollments, qualifying life events, employee contributions, and annual open enrollment.
Maintain accurate payroll and benefits system configurations, employee records, deduction codes, premiums, contribution limits, and enrollment information.
Conduct regular audits and reconciliations of payroll data, benefit enrollments, payroll deductions, and vendor invoices; investigate discrepancies, coordinate corrections, and maintain documentation to support compliance and audit requirements.
Serve as the primary point of contact for employee payroll and benefits inquiries, providing timely, confidential support and partnering with external vendors to resolve issues.
Collaborate with Executive and Accounting teams on payroll and benefits reporting, reconciliations, financial accuracy, audits, and regulatory compliance.
Coordinate employee communications and training related to payroll, timekeeping, and benefits processes while identifying opportunities to improve accuracy, efficiency, and the overall employee experience.
Qualifications: • 5+ years of Experience in payroll and benefits administration. • Strong knowledge of benefits administration, payroll systems and processes, and HRIS platforms • Experience managing benefits and payroll in both U.S. & Canada highly preferred • Ability to handle confidential and sensitive employee information with discretion. • Self-started and able to manage multiple priorities. • Strong interpersonal, written, and verbal communication skills. • Experience in payroll, benefits administration, and related compliance requirements. • Ability to work collaboratively across Human Resources, Accounting, leadership, and external benefit partners. • Strong knowledge of payroll laws and regulations. • Strong attention to detail, organizational skills, and ability to manage multiple deadlines. • Analytical and communication skills to manage complex payroll and benefits issues • Expertise in payroll tax processes, statutory requirements, and benefits integration
Education:
Bachelor's degree in Human Resources, Finance, Business Administration, or a related field
Certifications: PHR, SHRM-CP, Certified Employee Benefit Specialist (CEBS), Certified Payroll Professional (CPP) or equivalent is preferred
Physical Requirements:
Ability to sit, stand, and/or walk for extended periods
Ability to use hands and fingers for manual dexterity and repetitive tasks
Ability to bend, stoop, reach, push, pull, and lift as required by the position
Ability to safely lift, carry, push, or pull objects within the requirements of the position
Ability to perform the visual, auditory, and communication requirements necessary to perform the essential functions of the position
Ability to work safely in the physical and environmental conditions applicable to the position
Company Benefits: • Paid Time Off (PTO) • Paid Holidays • Parental Leave • Medical, Dental, Vision Insurance • Health Savings Account (HSA) • 401(k) with company match • Employee Assistance Program (EAP) • Commuter Benefits • Basic Life Insurance - fully paid by the company for employees and their dependents • Short-Term Disability Insurance - fully paid by the company • Long-Term Disability Insurance - fully paid by the company • Supplemental Life Insurance options
This job description is not intended to be all-inclusive, and the employee may also be asked to perform other reasonably related job duties as assigned by their immediate supervisor as required. All employees may be required to perform duties outside of their normal responsibilities from time to time as needed.
