Posting DetailsPosition Information
Fiscal Year Position Title Associate Director of Finance & Research Administration
Classification Title Associate Director
Department Family Medicine
Posting Number R260180
Posting Link https://www.ubjobs.buffalo.edu/postings/65552
Employer Research Foundation
Position Type RF Professional
Job Type Full-Time
Appointment TermSalary Grade E.6
Posting Detail Information
Position Summary Reporting to the Director of the Primary Care Research Institute (PCRI), the
Associate Director of Finance & Research Administration is a key player within the Department of Family Medicine, Primary Care Research Institute (PCRI). The Associate Director of Finance & Research Administration will work collaboratively with the Chair of Family Medicine, the Director of PCRI, the Associate Director of Research Development, and the Department Administrator in a variety of complex strategic, fiscal, budgetary, and research administrative activities and processes including: development of the PCRI operational budget, monitoring overall PCRI research performance and capacity, managing and tracking of resource and research commitments, and assisting faculty members and researchers in the full life cycle of sponsored activity from pre- to post-award administration to consistently provide timely, high-quality, and compliant sponsored research administrative services.
Responsibilities include, but not limited to the following:
DEVELOPMENT
- Monitor and advise departmental and PCRI leadership on research capacity, staffing, resource integrity, and IFR revenue generation, providing expert advice to accommodate changes in the research and funding landscape.
- Manage and monitor expenditures to ensure compliance with sponsor requirements, award terms and conditions, and the PCRI operational budget, and recommend corrective actions when variances occur.
- Serve and support faculty as the primary liaison with Sponsored Project Services.
- Collaborate with the Associate Director of Research Development and Principal Investigators (PIs) to identify funding opportunities, monitor sponsor announcements and forecasts, prepare proposals and budgets, respond to financial inquiries, and ensure compliance with sponsor and University requirements for proposal submission.
- Support PIs to provide guidance on budget development, grant submissions, and fiscal management of their awards.
- Review and maintain compliance with federal, state, local, sponsor, and University policies, procedures, and submission requirements.
- Develop the PCRI Annual Operational Budget for approval and assist in developing and presenting the Family Medicine annual budget to the Dean of Jacobs School of Medicine & Biomedical Sciences.
OPERATIONS
- Assistance with planning, organizing, and supporting staff work.
- Assistance with modifying and maintaining comprehensive files and record-keeping systems, both computerized and non-computerized.
- Assistance with internal auditing, sponsor site auditing, financial transactions (payroll, travel, purchasing, etc.), and ensuring compliance.
PROJECT-BASED FUNCTIONS
- Support project reporting, budget projections, and other ad hoc analyses for departmental leadership.
- Assist faculty with sponsor and University reporting requirements, including annual progress reports (e.g., NIH RPPRs) and Other Support documentation.
- Provide post-award grant management support, including financial monitoring, reconciliation, compliance, effort reporting, and related financial transactions.
- Ensure timely completion of project deliverables in accordance with sponsor deadlines and University policies.
Learn more:
- Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
- Being a part of the University at Buffalo community.
Minimum Qualifications - Bachelor's degree in a field appropriate to the function managed and 5 plus years of pre- and post-award experience in a university or hospital environment.
- Strong analytical, problem-solving, project management, and organizational skills, with the ability to prioritize competing responsibilities and meet deadlines.
- Demonstrated professionalism, sound judgment, discretion, and timely decision-making in a collaborative environment.
- Proficiency in the use of, and training for, electronic proposal submission systems.
- Advanced computer proficiency, including expertise with Excel and other spreadsheet applications, with strong attention to detail and accuracy.
Preferred Qualifications - Undergraduate degree in business management, accounting, or a related field.
- Experience with research administration, financial management, and oversight of multiple research portfolios.
- Experience with University at Buffalo business systems, including SIRI, ShopBlue, RF Report Center, and Concur.
- Demonstrated ability to navigate complex financial and administrative systems in a research environment.
Physical DemandsDriving Requirements This position will never drive a university owned vehicle.
Salary Range $76,000 - $90,000
Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.
Work Hours 8:30 a.m. - 4:30 p.m.
Campus Downtown Campus
Posting AlertsSpecial Instructions SummaryIs a background check required for this posting? No
Background Check NotificationContact Information
Contact's Name Alexandria Wilson
Contact's Pronouns She/her/hers
Contact's Title Department Administrator
Contact's Email amwahler@buffalo.edu
Contact's Phone 716-887-2553
Posting Dates
Posted 10/29/2026
Deadline for applicants Open Until Filled
Date to be filled 12/01/2026
References
Number of references required 3
Reference Cutoff DateInstructions to Applicant 
