Description
Base Pay: $78,000-$117,000 Salary
JOB SUMMARY
The Associate Clinical Recruiter will support the company's clinical staffing and recruiting efforts under the supervision of the Clinical Recruiting Manager. This position is responsible for assisting with sourcing, screening, engaging, and coordinating qualified clinicians throughout the recruitment process while maintaining a positive candidate experience and supporting the team's recruitment and retention goals. The position will contribute to a collaborative, organized, and high-performing recruiting environment while gaining knowledge and experience in clinical staffing, recruitment, retention, and operational processes.
JOB DUTIES AND RESPONSIBILITIES
Clinical Recruiting & Candidate Sourcing:
• Support the development and maintenance of a strong pipeline of qualified clinical candidates
• Source candidates through job boards, professional networks, referrals, databases, social media, and other approved recruiting channels.
• Review resumes and applications to identify candidates who meet position requirements.
• Conduct initial candidate outreach through phone, email, text, and other approved communication methods.
• Conduct initial candidate screenings to assess qualifications, experience, availability, location, compensation expectations, and overall alignment with open opportunities.
• Present qualified candidates to the Clinical Recruiting Manager for further consideration.
• Maintain consistent follow-up with prospective and active candidates throughout the recruitment process.
Recruiting Administration:
• Maintain accurate and up-to-date candidate information in the applicant tracking system
• Document candidate communications, screening results, submissions, interviews, and recruiting activity.
• Ensure candidate records and documentation are complete and organized
• Assist with preparing recruiting reports, candidate lists, updates and other requested reports.
• Maintain accurate records of candidate availability, specialties, credentials, preferences, and recruitment status
• Assist with general administrative tasks that support the clinical recruiting team's day-to-day operations.
• Prepare physicians' offer letters and offer letters using established templates.
• Modify physicians offer letters and offer letter templates as needed per industry standards.
• Assist in preparing and sending offer packages.
• Assist in preparing and sending new employee orientation packages.
• Ability to travel for recruitment meetings, college visits, and career fairs and maintain a flexible work schedule
• Perform other special projects as assigned.
Team Support & Collaboration:
• Work closely with the Clinical Recruiting Manager and Clinical Recruitment Coordinator to prioritize recruiting activities and candidate needs.
• Follow established recruiting processes, procedures, and communication standards.
• Participate in recruiting meetings, team meetings, and training sessions
• Communicate recruiting challenges, candidate feedback, and opportunities to the Clinical Recruiting Manager.
• Assist the recruiting team with special projects, recruiting campaigns, and process improvement initiatives
• Contribute to a collaborative, accountable, and high-performing team environment.
Compliance and Professional Standards:
• Follow company policies, procedures, and recruiting practices.
• Maintain confidentiality of candidate, employee, and company information.
• Handle candidate information in accordance with applicable privacy and data-handling requirements
• Follow established processes related to clinical licensing, credentialing, background screening, and other applicable requirements.
• Maintain professional and ethical recruiting practices at all times
Recruiting Coordination:
• Coordinate candidate interviews between clinicians, Center Managers and Senior Management.
• Assist with preparing candidates for interviews by providing relevant information and expectations.
• Assist with offer coordination and onboarding activities as directed by the Clinical Recruiting Manager.
• Escalate delays, concerns, or potential issues to the Clinical Recruiting Manager in a timely manner.
• Develop and maintain professional relationships with clinicians throughout the recruitment and onboarding process.
• Deliver a positive and professional candidate experience that reflects the company's mission and values.
• Serve as a responsive point of contact for candidates and escalate questions or concerns to the appropriate team member when needed.
• Maintain confidentiality of candidate information and comply with company policies regarding candidate data.
• Excellent interpersonal, communication, and organizational skills.
• Proficiency in applicant tracking systems (ATS) and recruitment marketing platforms.
• This role is ideal for a seasoned recruitment professional with a passion for healthcare and a proven track record of hiring excellence.
Key Competencies:
• Leadership and people management skills.
• Data-driven decision-making and problem-solving abilities.
• Strong negotiation and relationship-building skills.
• Commitment to diversity and inclusion in hiring practices.
KNOWLEDGE, SKILLS, AND ABILITIES
• Experience with recruiting, technical recruiting a plus.
• Proven candidate sourcing and relationship building skills.
• Excellent computer skills in a Microsoft Windows environment.
• Effective oral and written communication skills.
• General knowledge of various employment laws and practices.
• Excellent interpersonal and coaching skills.
• Ability to work with various departments and foster teamwork.
• Ability to work independently with minimal supervision.
• Able to collect and interpret data-based measurements to demonstrate the effectiveness or failure of the recruitment system from position opening to onboarding.
• Skills in database management and record keeping.
• Ability to maintain the highly confidential nature of human resources work.
• Must be able to identify and resolve problems in a timely manner.
• Demonstrate resourcefulness and initiative in dealing with daily assumptions.
EDUCATION & EXPERIENCE
Qualifications:
• High school diploma or equivalent
• 1-3 years of experience in recruiting, staffing, healthcare, customer services, sales, or administrative support
• Basic proficiency with Microsoft Office, Google Workspace or similar technology
• Ability to maintain confidentiality and handle sensitive information appropriately
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
PREFERRED QUALIFICATIONS
• Previous healthcare or clinical recruiting experience.
• Familiarity with clinical licensing, credentialing, background checks, and healthcare compliance requirements.
• Experience with outbound recruiting, cold calling or business-to-candidate outreach.
