The Business Operations Office, within BSD, has an opening for an Associate Business Specialist supporting the Energy and Photon Sciences (EPS) Directorate.
Essential Duties and Responsibilities:This position will provide support across internal departments through a shared assignment, currently with the Computing and Data Sciences (CDS) Directorate, gaining exposure to diverse organizational needs, processes, and practices while broadening knowledge and developing skills through cross-departmental collaboration.
Support the Business Operations Manager(s) and Business Specialists with financial and business operations activities, including:
- Proposal preparation and support.
- Provide financial support for direct, indirect, and recharge projects.
- Assist with maintaining and updating project cost plans, including personnel forecasts, procurements, and subcontract costs.
- Prepare and process journal entries and assist with project closeouts.
- Prepare monthly financial reports and ad hoc financial analyses and reports.
- Support proposal and Field Work Proposal (FWP) budget development and preparation.
- Assist with monitoring project costs, commitments, funding, and financial performance.
- Collaborate with scientific, technical, and business staff to address financial and administrative needs.
- "Ad Hoc" special projects as needed.
- Assist with the annual budget submission process, including the preparation, review, and coordination of budget data.
Provide procurement and contract administration support to the Business Offices, including:
- Process purchase requisitions and assist end users in obtaining required supplies and services.
- Review and process invoices for allowability and appropriate authorization, coordinating with Accounts Payable (AP), Procurement & Property Management (PPM), and department personnel as needed.
- Assist Business Specialists with monitoring, reporting, and tracking procurements and contracts through completion and closeout.
- Assist Technical Representatives with Justifications for Non-Competitive Procurement (JNCP) and other contract-related requirements.
- Maintain procurement and subcontract documentation, records, and tracking information to support timely follow-up and close-out activities.
- Assist Business Specialists with year-end accrual activities, including identifying, reviewing, and tracking outstanding commitments and invoices.
- Assist with special projects and other business operations activities as assigned.
Required Knowledge, Skills, and Abilities:- Bachelor's degree in accounting or finance/business or equivalent experience generally based on 2:1 (experience: college).
- Two (2) years of related work experience.
- Proficient skill level in Microsoft Office products with intermediate proficiency in Excel.
- Ability to review financial data and prepare meaningful financial reports.
- Ability to work independently, establish own goals (with supervisory approval), and apply independent judgement, within policies and standards, to complete projects.
- Ability to establish positive working relationships at all levels.
- Flexible team player who will be able to interact with scientific and business staff to accomplish objectives and resolve issues.
- Ability to prioritize and effectively deal with deadlines.
- Ability to identify and resolve problems within own area of responsibility.
- Ability to identify organizational resources and seek assistance when needed.
- Effective oral and written communication skills.
- Must be self-motivated, resourceful, and organized, taking ownership of all assigned work.
Preferred Knowledge, Skills, and Abilities:- Familiarity with PeopleSoft and the ability to generate queries and reports.
- Knowledge of Brookhaven National Laboratory financial systems, policies, and procedures.
- Experience with Microsoft Power BI or similar business intelligence and data visualization tools.
- Experience providing administrative support for DOE proposals, including budget preparation, review, or coordination.
- Experience with Workday.
- Experience using artificial intelligence (AI) tools, such as ChatGPT, Microsoft Copilot, or similar platforms.
- Experience with financial planning, budgeting, forecasting, or project cost management.
- Experience supporting procurements, contracts, or subcontracts.
Environmental, Health & Safety Requirements- Ability to work at a computer and keyboard for extended periods.
- Ability to maintain concentration and attention to detail to ensure accuracy.
Compensation:Brookhaven Laboratory is committed to providing fair, equitable, and competitive compensation. The full salary range for this position is $79,850 - $115,800 / year. Salary offers will be commensurate with the final candidate's qualification, education, and experience and considered with the internal peer group.
Other Information:- Visa Sponsorship is not available for this position.
- This is a full-time, onsite position.
Brookhaven National Laboratory is committed to employee success and we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Review more information at BNL | Benefits ProgramBrookhaven National Laboratory requires all non-badged personnel including visitors to produce a REAL-ID or REAL-ID compliant documentation to access Brookhaven National Laboratory - view more information at www.bnl.gov/real-id. This is due to nationwide identification requirements for federal site access as required by the federal REAL ID Act.
Those not in possession of a REAL ID-compliant document will not be permitted to access the site which includes access to the Laboratory for interviews.
As a U.S. Department of Energy laboratory, Brookhaven National Laboratory requires employees to obtain and maintain a DOE Uncleared Personal Identity Verification (UPIV) credential in accordance with Homeland Security Presidential Directive 12 (HSPD-12) requirements. The credentialing process is completed as part of onboarding and enables access to DOE facilities and information systems. As a condition of employment, the selected candidate must be able to obtain and maintain a UPIV credential. These requirements are established under DOE Order 206.2 Chg. 2, Identity, Credential, and Access Management (ICAM- Identity, Credential, and Access Management (ICAM)), and DOE Order 473.1A- Physical Protection Program- Physical Protection Program.
