Assistant Vice President of Facilities

Posting Details

Posting Summary

Working Title
Assistant Vice President of Facilities

Type of Position
Staff - Full Time

Department
Facilities - Skilled Crafts

Appointment Length
July - June (12 mo)

Benefits Eligible?
Yes

Published Salary

Requested Part-Time Staff Hours
NA

F.T.E.
1.00

Grant Funded Position?
No

If temporary (or grant funded) position, indicate ending date

Description of Job Duties and Responsibilities

Job Description Summary:

The Assistant Vice President for Facilities provides leadership and management oversight for all aspects of facilities, maintenance, grounds, custodial, construction, utilities, labor crews, and infrastructure. This includes the formulation of policy and standards, standards and procedures, safety practices, physical plant assessment, and occupational security standards. The AVP will foster a culture of process improvement and service orientation for the campus; evaluate and prioritize facility initiatives; and collaborate with stakeholders to further institutional strategic and operational goals to ensure the effective, efficient, and secure operation of all facilities. The AVP will be a creative and strategic leader, exhibit outstanding collaboration skills, and be an excellent communicator. The AVP reports to the Vice President of Finance & Administration and Chief Financial Officer.

This position has been designated as essential. This means that when Fairmont State University is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Fairmont State University.

Duties and Responsibilities:

The AVP has responsibility for all aspects of the institution's physical plant, trades and services, custodial, grounds, occupational safety, construction, and deferred maintenance program as well as all related departmental budgets and staff. Specific oversight functions include but are not limited to the following:

• The AVP of Facilities will integrate into the Universities culture as a collaborative service provider and partner within all levels of the organization.
• Develop a service and student oriented mentality within the Facilities organization to support the strategic vision of the President and Board of Governors. Plans, sets priorities, identifies measurable outcomes, and oversees all major facilities functions and policies in alignment with the institution's strategic initiatives.
• Drives a team environment within the Facilities Department, keeping customer service, student support, and accountability as primary directives.
• Establish and drive a maintenance and support culture to make all facilities and grounds a place of pride within the University community.
• Develop a robust preventive maintenance life cycle plan and recommend funding streams for the replacement of campus infrastructure.
• Facilitates professional training and development of employees; holds subordinates accountable for effectiveness, efficiency, and professional conduct; conducts effective searches by recruiting, hiring, training, evaluating, and motivating employees; participates in the administration of progressive discipline as needed; ensures good performance is rewarded; fosters an environment where all employees feel valued; promotes diversity, equity, and inclusion in all work units and decisions.
• Coach and ensure team development and training to ensure that best practices are implemented and support a culture of quality customer service.
• Oversees all capital construction and major deferred maintenance projects including development of RFPs, architectural design reviews, vendor management, quality assurance, system commissioning, invoice authorization, and warranty administration.
• Provides Directors, Team Leads, and other supervisors with expert technical support and guidance relative to various building systems and equipment; oversees the utilization of the computerized maintenance management system including monthly reporting.
• Recommends strategic and operational initiatives in support of the Strategic Vision which supports and advances the institution's priorities.
• Authorize and oversee the deployment, monitoring, maintenance, development, and support of all facilities-based assets for institution-wide needs.
• Provide exceptional oversight with multiple vendors, including architects, engineers, and contractors, in coordination with all functional areas under the Facilities program.
• Supports and helps with the administering of vendor, consultant, and service contracts and ensures that Fairmont State University receives the full scope of service detailed in contracts.
• Prepare department annual budgets and administer funds according to budget approval.
• Explore, evaluate, and prioritize opportunities for automation, efficiency, cost reductions, and sustainability efforts.
• Collaborate with campus leadership in planning for disaster recovery and emergency responses.
• Maintains awareness of changing trends and regulations that may impact the institution and recommends or take appropriate corrective action as required.
• Other related duties as assigned.

Minimum Required Education

Bachelor's degree in related field required

Required Licenses and/or Certifications

N/A

Minimum Required Qualifications

Seven years of senior leadership experience in facilities operations management with a demonstrated history of success in a maintenance organization, campus support, and capital improvement. Preferred candidates will have experience in higher education within the state of West Virginia.

Knowledge/Skills/Abilities:

• Advanced knowledge and leadership abilities to move departments in the direction required to achieve the highest standards and support for the Fairmont State University's faculty, students, and staff.
• Excellent communication and relationship management.
• Well-respected and trusted leader with integrity and transparency.
• Successful leadership experience in higher education.
• Demonstrated success in implementing and administering policies and processes in compliance with all regulatory requirements.
• Demonstrates effective budget, contract, and vendor negotiation and management.
• Demonstrated ability to lead and collaborate with diverse groups of people.
• Proven ability to work both independently and collaboratively, take initiative in the development and management of concurrent projects, and meet deadlines.
• Proven ability to maintain a broad organizational perspective and relationship with other departments to effectively carry out the internal and external relationships of the office.
• Dependability, flexibility, and willingness to oversee, direct, and respond to campus issues or outages during non-standard work schedules.

Preferred Qualifications

Professional Engineer or Certified Facilities Manager preferred.

Posting Detail Information

Requisition Number
2027026SP

Number of Vacancies
1

Anticipated Hire Date
ASAP

Position End Date (if temporary)

Job Open Date
08/31/2026

Job Close Date

Open Until Filled
Yes

Special Instructions to Applicants

Advertising Summary

Quicklink for Posting
https://www.fairmontstatejobs.com/postings/11840

Job Duties