Bachelor's degree and 5+ years in contracts administration, procurement, or project management.
Strong verbal and written communication skills for senior stakeholder presentations.
Ability to manage multiple priorities and meet deadlines effectively.
Experience in cross-departmental project coordination under tight timelines.
Analytical and problem-solving skills for registration document review and issue resolution.
Proficient in Microsoft Excel, Word, and PowerPoint; familiarity with NYC Budget Process preferred.
NYC residency required within 180 days of hire.
Responsibilities
Collaborate with departments to manage registration packages and serve as a liaison with key stakeholders.
Coordinate and participate in portfolio-related meetings with the Vice President, Contracts Registration.
Monitor the Master Contract List and track registration status and deadlines.
Review registration package documents for completeness before submission to the Comptroller's Office.
Identify at-risk registrations and collaborate with stakeholders to resolve issues promptly.
Prepare and present regular updates on portfolio status and risks to senior leadership.
Assist with registration-related correspondence and departmental procedure updates.
Benefits
Generous employer-subsidized health insurance including medical, dental, and pharmacy plans.
Flexible spending accounts for healthcare and dependent care.
Up to 25 vacation days plus Floating Holidays and Summer Fridays.
Parental leave of up to 20 paid weeks.
Tuition Reimbursement and continuing education support.
Public Service Loan Forgiveness (PSLF) eligible employer.
Backup childcare and gym membership discounts.
Full Job Description
POSITION OVERVIEW:
The Assistant Vice President (AVP), Contracts will support NYCEDC's contract registration activities, with a primary focus on the Asset Management portfolio. Reporting to the Vice President, Contracts Registration, who oversees the Registration team, the AVP will work closely with project managers and cross-departmental stakeholders to ensure registration-related matters are addressed efficiently and in a timely manner. The AVP will be responsible for managing an assigned registration portfolio, monitoring progress, identifying and addressing potential risks, and providing updates and recommendations to senior leadership.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Collaborate across departments to track and manage registration packages within an assigned portfolio, serving as a liaison with NYCEDC Budget, Asset Management, project managers, the Department of Small Business Services (SBS), and the City Comptroller's Office.
Support the Vice President, Contracts Registration by coordinating and participating in portfolio-related meetings, including At-Risk meetings, biweekly departmental meetings, and other registration discussions.
Monitor the Master Contract List and maintain accurate, structured tracking of registration status, outstanding items, deadlines, and follow-up actions.
Review and assess registration package documents submitted to the Contracts Department prior to submission to the Comptroller's Office; identify gaps and coordinate timely resolution.
Proactively identify at-risk registrations, assess delays or outstanding requirements, and collaborate with stakeholders to develop solutions and facilitate timely resolution.
Prepare and present regular portfolio updates to the Vice President, Contracts Registration, Chief Contracting Officer, and other senior leadership, as appropriate, highlighting registration status, key risks, outstanding matters, and recommended next steps.
Assist the Vice President, Contracts Registration with registration-related correspondence and support ongoing updates to departmental procedures and tracking practices.
Other duties as assigned.
QUALIFICATIONS:
Bachelor's degree and at least 5 years of relevant work experience in contracts administration, procurement, project management, or a related field; knowledge of City policies and public-sector registration processes a plus.
Demonstrated verbal and written communication skills, including the ability to present information clearly to senior stakeholders.
Ability to manage multiple priorities and meet established deadlines.
Ability to coordinate projects collaboratively across departments and maintain progress under tight timelines.
Strong analytical, critical-thinking, and problem-solving skills related to registration document review, portfolio oversight, and issue resolution.
Ability to learn and apply new computer programs, databases, and workflows as job requirements evolve.
Experience with NYC Budget Process and databases preferred.
Proficient in Microsoft Excel, Word, and PowerPoint.
NYC residency is required within 180 days of hire.
Salary Range
$105,000-$108,000 USD
NYCEDC is committed to offering competitive benefits to support employee health, happiness, and work-life balance. We offer comprehensive benefits and unique perks to ensure NYCEDC employees flourish in their professional and personal lives:
Generous employer subsidized health insurance
Medical, dental, and pharmacy plans
Vision and hearing benefits
Flexible spending accounts for healthcare and dependent care
Short term and long-term disability coverage
100% employer covered life insurance and supplemental life insurance coverage
Up to 25 vacation days
Floating Holidays and Summer Fridays
Parental leave - up to 20 paid weeks
Retirement savings programs
Company-paid 401(a) defined contribution plan
457(b) tax-advantaged retirement savings plan
Tuition Reimbursement program
Continuing education and professional development
Public Service Loan Forgiveness (PSLF) eligible employer
College savings plan
Backup childcare
Gym membership discounts
A Calm.com membership for mindfulness and mental health support
Employee discounts through Plum Benefits and much more
Benefits listed above may vary based on the length and nature of your employment with New York City Economic Development Corporation. These benefits are subject to be modified at any time, at the discretion of the organization.
