Posting DetailsPosition Information
Position/Classification Title Chief Campus Advancement Services Administrator
Working Title Assistant Vice Chancellor for Advancement Services
Position Number 617379
FLSA Exempt
Appointment Type Permanent - Full Time
Tenure Track No
FTE 1 = 40 hours/week, 12 months
If time limited, duration dateDepartment Hiring Range The salary is competitive and will be determined based on the candidate's educational background, relevant experience, qualifications, and demonstrated expertise.
EEO-1 Category Officials & Managers
SOC Code 11-2033 - Fundraising Managers
Position Overview
Primary Function of Organizational Unit The Division of Institutional Advancement advances the mission, vision, and strategic priorities of North Carolina Central University by cultivating meaningful relationships with alumni, donors, corporations, foundations, community partners, and friends of the University. The Division leads comprehensive programs in philanthropy, alumni engagement, advancement services, donor stewardship, communications, and strategic partnerships to secure private support, strengthen constituent engagement, enhance the University's reputation, and generate resources that expand opportunities for students, faculty, research, and institutional excellence. Through collaboration, innovation, and accountability, the Division fosters a culture of philanthropy that ensures the University's long-term success and impact.
Primary Purpose of Position The Assistant Vice Chancellor for Advancement Services provides strategic leadership and oversight for the operational infrastructure that supports the Division of Institutional Advancement's fundraising, alumni engagement, and donor stewardship efforts. This position is responsible for ensuring the integrity, accuracy, security, and effective use of constituent and philanthropic data while leading the functions of gift administration, advancement systems and technology, constituent records management, reporting and analytics, prospect research and management, business processes, and data governance. The Assistant Vice Chancellor develops and implements operational strategies, policies, and performance standards that promote efficiency, accountability, regulatory compliance, and data-informed decision-making. Working collaboratively across the Division and the University, this position strengthens advancement operations, enhances organizational effectiveness, and provides the information and systems necessary to achieve the University's philanthropic and strategic objectives.
Required Knowledge, Skills, and Abilities - Demonstrated ability to provide strategic leadership while effectively managing complex operational functions and leading organizational change.
- Comprehensive knowledge of advancement services operations, including advancement information systems, gift administration, constituent data management, prospect research, reporting and analytics, and data governance.
- Proven ability to build, lead, mentor, and develop high-performing, customer-focused teams while fostering a collaborative and inclusive work environment.
- Excellent organizational, project management, and planning skills with the ability to manage multiple priorities, meet deadlines, and successfully lead cross-functional initiatives.
- Excellent written, verbal, and interpersonal communication skills with the ability to communicate complex technical information to diverse audiences.
- Strong customer service orientation with the ability to establish collaborative relationships across the University, Foundation, and external stakeholders.
- Demonstrated proficiency in advancement CRM systems, relational databases, reporting tools, data visualization, and Microsoft Office applications.
- Knowledge of data governance principles, information security practices, and applicable privacy regulations related to constituent information.
- Ability to exercise sound judgment, maintain confidentiality, and manage sensitive donor and institutional information with the highest level of integrity.
Preferred Qualifications- Knowledge of IRS regulations governing charitable contributions and charitable gift administration.
- Familiarity with CASE Global Reporting Standards and industry best practices for advancement operations and philanthropy.
- Experience administering Blackbaud Raiser's Edge NXT or comparable advancement CRM platforms.
- Experience developing executive dashboards, fundraising analytics, and business intelligence reporting.
- Demonstrated experience in higher education advancement, fundraising operations, or nonprofit philanthropy.
- Experience leading technology implementations, systems integration projects, or business process improvement initiatives.
- Demonstrated ability to support comprehensive fundraising campaigns through data analysis, prospect management, and operational strategy.
- Experience collaborating with finance, information technology, and foundation partners to ensure operational excellence and regulatory compliance.
Minimum Education/Experience Bachelor's Degree and a minimum of eight years of experience as an advancement services professional, overseeing information systems, financial compliance, reporting, donor
relations/stewardship, and an enterprise databases.
Licenses or Certification required by Statute or Regulation None
Pre-Employment Requirement Pre-Employment Requirements:- You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application.
- Applicants seeking Veteran's Preference must attach a DD 214 form or those seeking National Guard Preference must attach as NG23A form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting.
- Final candidates are subject to criminal background checks, and education/license verification prior to employment.
- North Carolina Central University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Work Location Fully On-site (dedicated office at Duty Station)
Primary Responsibilities and Duties
Function Systems Implementation & Administration
Describe the specific tasks and responsibilities related to the function. - Direct the administration, optimization, and security of the University's advancement CRM and related technologies.
- Develop system governance, user access protocols, and technology standards.
- Lead system enhancements, integrations, testing, and upgrades.
- Evaluate and implement technology solutions that improve operational effectiveness.
- Resolve complex operational issues and constituent inquiries.
Function Fiscal Management & Compliance
Describe the specific tasks and responsibilities related to the function. - Oversee the accurate processing, recording, receipting, and reconciliation of all philanthropic gifts.
- Ensure compliance with IRS regulations, CASE standards, University, and Foundation policies.
- Establish internal controls and monitor financial accountability.
- Improve gift administration processes and service delivery.
- Ensure compliance with University policies, Foundation procedures, and applicable regulations.
- Maintain Advancement Services policies and internal controls.
- Coordinate audit activities and regulatory reporting.
- Monitor operational risks and recommend corrective actions.
Function Data/Information/Records Administration
Describe the specific tasks and responsibilities related to the function. - Establish policies and standards for constituent data management.
- Ensure the accuracy, integrity, security, and confidentiality of constituent records.
- Lead data quality initiatives and governance efforts.
- Monitor compliance with applicable privacy and data regulations.
- Oversee record maintenance and data stewardship.
Function Data Evaluation, Assessment, & Reporting
Describe the specific tasks and responsibilities related to the function. - Develop executive reports, dashboards, and fundraising analytics.
- Monitor fundraising performance and key performance indicators.
- Analyze giving trends and donor activity to support strategic decision-making.
- Produce reports for leadership, the Foundation, and governing boards.
- Ensure consistency and accuracy in institutional reporting.
Function Strategic Planning and Institutional Effectiveness
Describe the specific tasks and responsibilities related to the function. - Develop departmental goals, work plans, and performance measures.
- Support implementation of the Division's strategic plan.
- Monitor operational performance and recommend improvements.
Function Administration & Supervision
Describe the specific tasks and responsibilities related to the function. - Provide leadership and supervision for Advancement Services staff.
- Establish performance expectations and support employee development.
- Foster collaborative relationships across the University.
Posting Detail Information
Posting Number EPA03603P
Open Date 11/03/2026
Priority Applicant Consideration Date 11/15/2026
Close Date 11/30/2026
Open Until Filled No
Date Position AvailableSpecial Instructions to Applicants 
