Assistant Superintendent/Vice President, Finance and Administrative Services

Posting Details

Position Information

Position Title
Assistant Superintendent/Vice President, Finance and Administrative Services

Department
Finance and Administrative Services (Dept)

Primary Location
San Marcos Campus

Location Details

• Palomar has multiple campus locations (San Marcos, Escondido, Rancho Bernardo and Fallbrook); training may occur at any of these locations and the work location is subject to change depending on future department needs.
• Requires travel to other District locations.

Full or Part Time
Full-Time

Category
Administrative

Hours per week
Exempt

Number of Months
12 month

Work Schedule

• Exempt Position
• Occasional night and weekend hours may be required due to department needs.

Grade
79

Salary/Wage

• $15,079.80 [step 1] - $19,310.77 [step 10]. Starting step placement within the established salary schedule is negotiable dependent upon education and experience. In addition, administrators that possess earned doctorates from accredited institutions are awarded an annual stipend of $1,842.81.
• Other fringe benefits: The District also provides this position with a $100 monthly cell phone stipend and a $500 monthly transportation allowance, for a gross amount of $600 per month. These stipends are not considered creditable compensation under CalPERS or CalSTRS.

Salary/Wage Frequency
Monthly

Benefits

In addition to a competitive compensation structure, Palomar College also offers an extremely generous benefits package.

• Insurance fully paid for employees and their eligible dependents: four medical plans, dental HMO, and the vision plan (additional plans are available that require employee buy up/monthly contribution)
• Vacation, sick leave and 25 paid holidays
• $80,000 employee term life/accident insurance policy (additional buy up options available)
• Employee long-term care insurance
• Employee Assistance Plan (EAP) - Confidential free counseling, financial, legal, personal and professional development resources for all members of your household
• Additional buy up options available for other voluntary insurance benefits
• Enrollment in CalPERS (California Public Employees Retirement System)

The estimated maximum value of this employer-paid benefits package is approximately $31,245.84 annually.

Primary Function

Serve as the District's Chief Business Officer; plan, develop, organize, coordinate, administer, review and evaluate comprehensive District-wide fiscal, facilities and technology services, including budget preparation and administration, financial management, accounting, payroll, benefits, auditing, risk services, facilities planning, construction, investments, capital financing, health and safety programs, parking services, security, purchasing and warehouse, contracting, auxiliary services, mail and reprographics, maintenance and operations, grounds, transportation, facilities rentals, information technology systems, networking, hardware, software, media services, and economic development programs.

Minimum Qualifications

To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

• Experience: Five years of full-time finance and business administration experience, including a minimum of one year of full-time mid-management or executive-level finance and business administration experience in an educational or public setting.
• Note: For work experience, a "year" is defined as equivalent to 40 hours per week for 12 months. For supervisory experience, the experience must be at a professional level (i.e. evaluation and/or discipline of staff).

AND

• Education: A master's degree in accounting, finance, business administration or a related field from an accredited college or university is required.

Only coursework completed at, and degrees awarded by, accredited institutions recognized by the U.S. Department of Education will be considered as satisfying the minimum qualifications. Coursework and degrees that are completed outside of the United States are required to have transcripts evaluated (evaluation to U.S. equivalency and a course by course analysis) by an appropriate U.S. credentials evaluation service. For a list of credentials evaluation agencies accepted by Palomar College, visit the National Association of Credentials Evaluation Services (NACES) website at http://www.naces.org, or the Association of International Credential Evaluators, Inc. (AICE) website at http://aice-eval.org/.

Preferred Qualifications

1. Experience in a community college district and/or public sector finance.
2. Experience in managing a budget of $100 million or more.
3. Experience using integrated business systems.
4. Experience in managing capital construction budgets.
5. Experience in issuing general obligation bonds.
6. Legal acumen.

Licenses and/or Certificates

Possession of a valid California Driver's License by time of appointment.

Supervision Received and Exercised

Supervision Received From: Superintendent/President

Supervision Given: Assigned administrative, supervisory, confidential, classified, hourly, and volunteer employees in Finance and Administrative Services

Duties and Responsibilities

Essential responsibilities and duties may include, but are not limited to, the following:

1. Plan, organize, direct, and control the activities, services, and operations of the District's Finance and Administrative Services division; allocate resources and personnel within the division to assure the effective and efficient provision of the division's services; direct and supervise the activities of personnel and activities within the division, which includes Business Support Services, Contracts, Facilities, Fiscal Services, Information Services, the Palomar College Police Department, Purchasing Services, Risk Management, the Warehouse and the District's auxiliary services (bookstore and food services).
2. Serve as the Chief Business Officer of the District and a chief advisor and resource to the Superintendent/President regarding strategic matters related to district-wide budget development, financial management, property management, fiscal services, facilities planning/management, risk management and safety, purchasing, contracts, technology systems and services, and other related matters.
3. Prepare the District's annual budget; integrate and provide overall leadership in budget and related strategic planning activities; oversee the development of the District-wide Technology Plan and Facilities Master Plan and their implementation; recommend appropriate modifications to District business plans; ensure that business related complaints are investigated and resolved in a timely and effective manner; compile and analyze data relevant to assigned areas of responsibility and prepare and distribute reports as required.
4. Analyze, interpret and monitor the financial condition of the District's operations and recommend changes and strategies to ensure the financial stability and good financial health of the District.
5. Oversee the development of all Governing Board policies and administrative procedures relevant to Finance and Administrative Services; develop and recommend new, revised or modified District policies and procedures related to business services for approval by the Governing Board; review and evaluate policies and administrative procedures and recommend changes as needed to manage financial and business programs, services, timelines and activities effectively; implement District administrative and operations policies and procedures and participate in the formulation of objectives, plans, and strategies.
6. Link expenditures of funds and division activities to District-wide goals and objectives; provide leadership and administrative oversight of all aspects of District-wide fiscal and business operations, including budget preparation and administration, financial management, accounting, payroll, benefits, internal audit, risk management, purchasing, warehousing, facilities planning, internal controls, investments, health and safety programs, maintenance and operations, grounds, transportation, facilities rentals, information technology systems, networking, hardware, software, media services, economic development programs, and capital financing; ensure timely and responsible purchase of all equipment, supplies and properties for the District after receiving proper authorization.
7. Plan, organize, coordinate, administer and evaluate the District's business, facilities, technology, and economic development programs and services in compliance with state and federal laws, collective bargaining agreements and established goals and objectives of the District; develop guidelines and processes to facilitate the timely completion and distribution of financial and other business-related records and reports.
8. Advise administration and the Governing Board on labor and employee relations costs during negotiations; interpret financial provisions of negotiated contracts and ensure that employment-related actions are in conformance with negotiated agreements and applicable laws and regulations.
9. Ensure the development and promotion of accurate fiscal practices necessary to maintain positive employer-employee relations and a high level of employee morale related to implementing negotiated agreements.
10. Develop and administer the division budget; prepare recommendations and justifications related to proposed expenditures; review and approve expenditures; ensure the maintenance of appropriate records and documentation according to established purchasing policies and procedures.
11. Attend all Governing Board meetings to represent the division; present information and respond to questions as designated by the Superintendent/President; attend, participate, and chair committees, task forces and work groups relevant to Finance and Administrative Services or as otherwise assigned by the Superintendent/President; represent the District on local and state committees, organizations, commissions as appropriate; serve as primary liaison to the California Community Colleges Chancellor's Office for District-wide budget, facilities, finance, and other related matters.
12. Communicate with other Finance and Administrative Services personnel, District personnel, representatives of state and federal agencies, external educational institutions, organizations, and others to coordinate programs and activities.
13. Actively participate in and support District-wide participatory governance processes and activities and other collaborative processes.
14. Direct the preparation and maintenance of financial and business records, files and data as required by state and federal laws and District policies and procedures; ensure the development and implementation of appropriate records storage and retention schedules; and make financial reports to the Superintendent/President and Governing Board as necessary.
15. Encourage professional excellence among division personnel and promote an organizational culture of customer service, innovation, and quality services; train, guide, supervise, support and evaluate the performance of assigned personnel; delegate and review assignments and projects; establish and monitor timelines and prioritize work; establish clear expectations for effective performance of assigned functions; evaluate work products and results; interview, select and recommend hiring of employees; recommend transfers, reassignment, termination and disciplinary action; motivate staff and resolve conflicts within the division; ensure continuous improvement of the division through organizational change management, new technology solutions, assessment of best practices and feedback from internal and external customers to increase productivity and effectiveness.
16. Review, analyze and evaluate pending legislation, legal mandates, regulations and guidelines which may affect the District's Finance and Administrative Services programs, functions, and activities; anticipate and identify legal issues and counsel administration in the development of strategies for resolution; confer with legal counsel as appropriate; maintain current knowledge of laws, trends, policies, procedures and practices used in similar functional areas in a public community college district; develop legislative materials related to budget, finance, facilities planning and other related areas; analyze impact on the District; recommend legislative strategies and strategies for reporting, decision-making and presentation purposes as appropriate; review and recommend legislation which could benefit the District and its population/clientele; and maintain communications with appropriate government agencies, state and national organizations.
17. Oversee technology