Assistant Superintendent/Vice President, Finance & Administrative Services

Salary: See Position Description
Location : 6500 Soquel Drive, Aptos, CA
Job Type: Full-time (100%)
Job Number:
Department: President's Office
Division: President
Opening Date: 09/03/2026
Closing Date: Continuous

Please apply for this job directly on the Cabrillo College job opportunities page here.
Assistant Superintendent/Vice President, Finance and Administrative Services who, under policy direction from the President, serves on the President's Cabinet and plans, organizes, directs and integrates operations of the Finance and Administration division, responsible for District budgeting, finance and accounting, information technology, purchasing and contracts, facilities planning and plant operations, risk management and environmental health and safety; provides expert professional assistance to the President and other District executives and managers in areas of assigned responsibility; manages assigned functional areas to ensure compliance with District policies and procedures and all state and federal regulations and requirements; and performs related duties as assigned.

COMPENSATION AND BENEFITS:

Salary:

Full-time administrative/management assignment (220-day work year), 12 months per year, Monday through Friday 8:00 a.m. - 5:00 p.m., with evenings and/or weekends as needed. Current eight-step schedule ranges from $172,619 to $242,892 per year. Salary placement is determined by documented education and experience. A doctoral stipend of $4,983 per year is provided to eligible employees. Position scheduled to begin as soon as possible, pending funding and Governing Board ratification. Cabrillo is unable to sponsor work visas.

Benefits:

Cabrillo College currently provides a generous benefit stipend for employees plus dependents that employees apply towards benefit selections for medical, dental, life, and short-term/long-term disability insurance provided at a share of cost on a pretax basis, PERS Retirement and an employee assistance program (EAP). Additionally, employees have the option to enroll in vision insurance at a discounted group rate. Depending on health plan selections, in many cases full-time employee net out-of-pocket for benefit premiums may be as low as $0.

Classified administrators are required to join the Public Employee's Retirement System (PERS) and as such must contribute 8% of their monthly salary to PERS on a pre-tax basis. Please see the Benefits link on the HR webpage for more information.

Work-Life Balance:

This opportunity is a full-time assignment, 12 months per year. Cabrillo administrators enjoy a 220-day work schedule, which equates to an average of 19 self-selected non-work days,22 set holidays, 3 individual responsibility days off annually, 12 days of sick leave accrue annually, 7 days of which can be used as Personal Necessity.

Examples of Duties

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Plans, organizes, directs, controls, integrates and evaluates the work of directors and managers responsible for highly varied functions including financial, budgetary and physical management of District facilities and technology resources; with directors and other managers and staff, develops, implements and monitors work plans for the division to achieve goals and objectives; contributes to development of and monitors performance against annual division and department budgets and budget plans for categorical and grant funding under the division's oversight; manages and directs development, implementation and evaluation of plans, work processes, systems and procedures to achieve annual goals, objectives and work standards.
• Directs and manages the performance of division directors, managers and staff; directs and oversees the selection of direct reports and other managers and staff; establishes performance requirements and professional development targets for direct reports; regularly monitors performance and provides coaching for performance improvement and development including performance evaluations; accurate reporting of absence time; hears and acts on grievances; subject to concurrence by senior management and Human Resources, approves or takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with Board Policies, Administrative Procedures, Human Resources procedures and collective bargaining agreements.
• Provides day-to-day visionary leadership to sustain a high-performance, service-oriented work culture. Empathetically promotes workplace diversity, inclusion, cultural competency, equity, and psychological safety. Directly addresses and resolves grievances while coaching managers on emotional intelligence and conflict resolution.
• Provides support to direct reports and other managers and/or administrators regarding disciplinary actions and grievances; approves related decisions.
• With other members of the President's Cabinet and District Senior Management, plays a leadership role in the development and implementation of District strategic plans, goals and objectives including Guided Pathways; leads and directs division and department staff in the development and application of new methodologies, technologies and business process improvements to achieve higher efficiency, productivity and customer service in District and division work processes.
• Serves as a strategic advisor to the President and recommends strategies and changes to ensure the District's financial stability and good financial health; advises the President and Board of Trustees on the financial and organizational impacts of labor agreements and other matters potentially entailing financial risk to the District; acts for the President in his/her absence as designated.
• Works collaboratively with District directors, deans and administrators in developing information technology governance processes and formulation of the District's Technology and Facilities Master Plans.
• Through subordinate director, directs and oversees operations of the Finance Department including long-term financial forecasting, planning and reporting, accounting, budgeting, categorical and grant fund reporting and compliance, payroll and other fiscal operations to ensure fiscal accountability and sound financial management of the District's resources; oversees the development and makes presentations of the District's preliminary and final budgets and budget augmentations to the President and Board of Trustees; ensures sound linkages between budget provisions and other financial arrangements and elements of the District's strategic plan and long-term goals; with the Director, develops and recommends adoption of new and revised finance, budget and accounting policies and procedures to ensure effective fiscal operations and sound internal controls; oversees the internal audit function.
• Through subordinate director, directs and oversees operations of the Information Technology department including enterprise applications and related software, physical and virtual infrastructure and onsite and remote delivery of customer-centered technology assistance and support; directs and oversees the District's Information Technology Governance processes intended to advise the President and Cabinet on direction, strategy, policies, standards and priorities for enterprise-level technology solutions and systems; ensures that technology security risk assessments are performed and that security policies, standards and procedures are developed and implemented to prevent the unauthorized use, disclosure, modification, loss or destruction of District student and other data.
• Through subordinate director, directs and oversees operations of the Facilities Planning & Plant Operations Department, including facilities/equipment/grounds maintenance and repair, capital improvement planning and bond construction programs; works collaboratively with other divisions and departments to identify safety and security requirements and develop appropriate programs and activities for their resolution; oversees activities of the Citizen's Oversight Committee on bond expenditures and ensures compliance with all legal and disclosure requirements and bond covenants.
• Through subordinate director, directs and oversees District contracting, construction bidding, fixed-asset management, mailroom and warehouse operations; oversees and monitors processes for bidding and contracting for professional services, major construction projects, joint financing agreements, cooperation agreements, asset sales, leases and purchases and other specialized services and arrangements; ensures sound project management/contract management processes are in place to enable execution/completion within budget and schedule requirements; reviews and advises department managers on complex scope-of-work documents and resolves contract-related issues; within limits of authority, approves or may negotiate changes to scope of work within applicable legal requirements; oversees the District's risk management program; oversees the provision of vendor-provided business services such as bookstore, food vending and print services.
• Oversees a variety of District-wide programs focused on environmental health and safety including occupational health/safety, industrial safety, chemical hygiene and hazardous materials storage and disposal; ensures compliance with all required safety inspections and reporting mandates in accordance with federal, state and local laws, regulations and applicable policies and procedures.
• Promotes District-wide fraud prevention awareness initiatives; investigates all fraud-related tips, complaints and concerns reported and develops recommended solutions to prevent or mitigate against future instances.
• Makes presentations to the Board of Trustees, Cabinet and other District groups.
• Serves on committees and represents the District at local, regional, state and national conferences, meetings, workshops and training seminars.
• Collaborates with other District vice presidents, directors, managers and specialists on implementation and integration of District policies and procedures into college operations and on the resolution of unusual and complex business problems.
• Participates in participatory governance committees, processes and initiatives.
• Demonstrates sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds of community college students, faculty and staff.

OTHER DUTIES

• Serves as the Operations Chief on the emergency incident command team and oversees emergency response and disaster recovery training; oversees District responses to emergency incidents.
• Ensures actuarial studies of post-employment benefit liabilities are completed as required and develops plans and recommendations to address funding requirements.
• Stays abreast of new regulations, trends and changes in areas of assigned responsibilities; represents the District in meetings with the State Chancellor's Office and outside organizations in business and industry to ensure sound working relationships.
• Performs related duties as assigned.

Minimum Qualifications

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

• Understanding of, and sensitivity to, the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation, of community college students, faculty and staff; AND
• Graduation from an accredited four year college or university with a bachelor's degree in finance, accounting, economics, business or public administration or a closely related field, and at least five (5) years of progressively responsible management or supervisory experience in financial management, preferably in an educational institution or public sector organization of equivalent size and scope to the District; OR
• An equivalent combination of training and experience.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• Principles, practices and procedures of general and governmental accounting, particularly involving financial statement preparation and methods of cash control, internal control, reporting and audit.
• Generally accepted