Minimum of two years in construction, property, or facilities management.
Expertise in Excel and strong financial acumen required.
Proficient in property management software (MRI/AVID/ANGUS).
Strong organizational and problem-solving skills essential.
Knowledge of building operations, mechanical systems, and HVAC is necessary.
Ability to work independently and collaboratively within a team.
Responsibilities
Assist in managing building repairs and preventative maintenance operations.
Serve as the primary contact for building tenants and manage the work-order system.
Oversee correspondence with owners, tenants, vendors, and management.
Handle lease administration, rent collections, and delinquency follow-up.
Enforce maintenance policies and procedures for work orders.
Collaborate with the Property Manager to supervise maintenance personnel and contractors.
Maintain certificates of insurance and assist with financial reporting.
Benefits
Opportunity to work in a dynamic commercial property environment.
Exposure to various aspects of property management and operations.
Collaborative work culture with experienced professionals.
Potential for career growth within a reputable organization.
Full Job Description
Overview
Salary: $100k - $110k annual / Work Location: Manhattan, NY
Responsibilities
The Assistant Property Manager is responsible for assisting the Property Manager in the daily operation and maintenance of a commercial property location(s), including rent collection, lease management, maintenance coordination, and tenant relations. The Assistant Property Manager will be accountable for administrative duties and marketing efforts to include cross coordination with the Lease Administration and Accounting departments across a portfolio of buildings.
Key Responsibilities include:
Assisting with the overall management of building repairs and preventative maintenance operations. Ensures facility operations, cost-management, maintenance policies/procedures/work orders are maintained.
Primary contact with building tenants. Manages the work-order system; receives and interprets requests and implements appropriate responses.
Oversees correspondence to owners, tenants, vendors, and management. Prepares and distributes monthly activity reports.
Accountable for lease administration, rent collections, and delinquency follow up.
Enforces standard operating procedures, maintenance policies and work instructions to address maintenance and repair work orders.
Partners with Property Manager to supervise building maintenance personnel, contractors, and outsourced services.
Maintains certificates of insurance and occupancy and assists with financial reporting.
Qualifications
Minimum of two (2) years of experience working in construction/property/facilities management is required.
Computer proficiency, including expert Excel experience, and strong budgeting, negotiation and financial acumen is required. Working knowledge of property management software (MRI/AVID/ANGUS)
Must possess strong organization, attention to detail, problem-solving, written/verbal communication, and relationship-building skills.
Working knowledge of building operations and systems, mechanical, HVAC, and a general understanding of construction is required.
Must be able to work independently with limited supervision and as part of a larger team.
