Position Summary:We have an exciting opportunity to join our team as a Assistant Manager, Finance (Post Award).
The Finance Assistant Manager is responsible for monitoring and helping manage the overall financial performance and effectiveness of NYU Langone Health, specifically in support of a designated Academic Department or Institute. The Assistant Manager will be involved with daily financial and strategic planning, perform variance analysis for each accounting period, help set and manage the fiscal year budgets, and provide recurring and ad hoc reporting. They will be tasked with understanding the funds flow (revenues and expenses), budgets, and accounting structure across the research and education missions as applicable, as well as their core departmental operations inclusive of philanthropic funding. They may also have at least one direct report to support these responsibilities.
Success in this role relies as much on technical knowledge as it does on communication skills and an initiative-taking mindset. The Assistant Manager will be reporting directly to a central team and will have a dotted line to Departmental Leadership, specifically maintaining a very close working relationship with the appropriate Departmental Administrator/Institute Director, business leads, staff, and faculty within those departments, often taking directives from both Finance and Departmental leadership.
Job Responsibilities:- Manage post-award and finance staff, including providing training, oversight, performance management, and professional development. Foster a collaborative, supportive, and productive team culture in partnership with SRO and departmental leadership.
- Oversee the financial performance of the designated department or institute, including P&L, budgeting, funds flow, and the development of financial goals and performance metrics. Prepare monthly reporting packages, conduct variance and trend analyses, and communicate financial results, risks, and recommendations to departmental and finance leadership.
- Serves as the financial liaison for PIs, departmental and division leadership, SRO, and institutional research and finance partners, including Finance, SPA, OSR, IRB, OCT, TOV, etc. Represent research administration and finance as a member of the departments core administrative team.
- Partner with departmental leadership to establish annual budgets and long-range financial plans, review budget baselines, and facilitate approvals.
- Ensure compliant use of all funding sources including, but not limited to, clinical, operating, sponsored awards, recruitment, and philanthropy in accordance with institutional and sponsor requirements. Partner with departmental leadership to develop practical, creative, and compliant solutions to complex funding challenges.
- Remain current on internal and external policies related to compliance, budgeting, and sponsored award spending. Partner with departmental leadership to communicate policy and procedural changes and implement processes that promote departmental compliance.
- Monitor personnel allocations across accounts and oversee staffing plans in collaboration with PI and department leadership to address workforce needs.
- Process required allocation changes or direct appropriate staff to ensure changes are completed accurately and timely.
- Collaborate with the pre-award team during the continuation process to review financial requirements, assess the potential impact on the award, and ensure key decisions are communicated and documented before submission
- Help develop and implement finance goals and metrics related to fiscal management of the departments, program development, and related operational, staffing, and financial issues that arise.
- Champion a culture of excellence in financial reporting and analysis by promoting leading practices and the use of AI, automation, and other institutionally and SRO supported tools to improve accuracy and efficiency.
- Provide adhoc financial reports and special projects upon request for department leadership and central finance leadership team.
Minimum Qualifications:To qualify you must have a Bachelors degree in Business, Health Administration, or a related discipline required
Minimum of 4 years progressively responsible experience managing budgets, business development, and financial operations of complex matrix organizations at academic medical centers
Firm understanding of basic accounting principles, budgeting, business planning, variance analysis, and problem solving.
Excellent verbal and written communication skills, interpersonal and critical thinking skills.
Adaptive learner. Able to multi-task and manage various deliverables while adhering to deadlines.
Candidate must have a bachelors degree in accounting, finance, or a related field. MBA preferred but not required.
Preferred Qualifications:Expertise in Microsoft Office software
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $84,577.93 - $125,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
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