North and Central Illinois DivisionJob DescriptionJOB TITLE: Assistant Divisional Finance Director
LOCATION/DEPT: Divisional Headquarters
REPORTS TO: Divisional Finance Director
PEOPLE MANAGER: Yes
FLSA CATEGORY: Full Time, Exempt
PAY GRADE: 412
PAY RATE: $116,208-$145,259
JOB SUMMARYThe financial health of the NCI Division is maintained through strategically developed, implemented and analyzed budgets, Salvation Army policies and procedures, accounting principles/guidelines and business practices. The financial management of the Division also complies with all professional and mandated accounting principles and guidelines.
Direction is provided to staff in a manner that ensures a commitment to The Salvation Army's high standards of productivity, service excellence, timely results and adherence to policies and procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES:- Management/Supervision
- Provide overall financial management and oversight to all corps and 360 service centers within the NCI Division.
- Provide training and consultation to Corps Officers, Envoys and Executive Administrators (hereinafter "Business Leaders") in the areas of planning, execution and evaluation of financial activities or matters, including researching and resolving questions as required.
- Provide leadership to Finance department staff that ensures good customer service to clients, adherence to Salvation Army policies and procedures, timely and accurate reporting, enthusiasm for the goals and objectives of the NCI Division and Finance department, and a high level of commitment to The Salvation Army.
- Directly supervise Senior Accountants - Corps and collaborate with the Accounting Manager - Accounts Payable/Accounts Receivable, Accounting Manager - General Fund, Director of Finance - Chicago City Fund and Director of Finance - Central Illinois Area Command.
- Planning/Administration
- Oversee the documentation or workflows and procedures for Senior Accountants to ensure timely and quality reporting while maintaining supporting documentation and workpapers for Statements of Financial Positions (Balance Sheets), revenue reconciliation and variance analysis.
- Collaborate with the Divisional Director of Finance in management and planning of both short-term and long-term department goals and objectives.
- Provide support to the Divisional Director of Finance as requested.
- Financial Services/Activities
- Provide financial consultation to department directors, Business Leaders and Finance Department staff as required.
- Responsible for the preparation of the monthly financial report, and variance analyses that are presented to and reviewed by the Divisional Finance Board and various corps advisory boards, corps councils and business councils.
- Oversee financial analyses and forecasts for all Corps on a regular basis, including offering effective and appropriate recommendations, responses and actions for the Corps to be able to ensure they are operating effectively within the Salvation Army's mission.
- Ensure financial statements are following requirements of funding sources, Salvation Army policies and Generally Accepted Accounting Principles.
- Manage Corps' cash flow needs on a regular basis, providing recommendations as required in coordination with the Divisional Director of Finance.
- Review, analyze and provide recommendations relating to Corps annual operating budgets, and mid-year budget revisions, if necessary, in coordination with the Director of Internal Audit & Budgeting as well as the Divisional Director of Finance.
- Provide in-depth analysis, recommendations and training to enable Corps to recover and sustain financial stability, including providing the Divisional Finance Board with regular status reports relating to a Corps debt recovery plan if applicable.
- Assist with the FASB consolidation preparation and supporting schedules submitted annually to THQ, including reviewing eliminations for propriety and accuracy.
- Assist with Internal Audit in coordination with the Director of Internal Audit & Budgeting as well as the Divisional Director of Finance, reviewing for compliance with Territorial Internal Audit Requirements and appropriateness/ usefulness as a resource to Corps Officers and their advisory boards or councils.
- Coordinate and assist with the preparation of items for the external audits of the various corps or programs that are required to have external audits.
- Assist the Divisional Director of Finance in assuring that Divisional accounting practices are in accordance with Salvation Army guidelines and expectations.
- Oversee non-governmental grants, including tracking of funds, initiating invoices, and managing the Acumatica grant module
- Other Duties
- Other department duties as assigned.
Administrative ExpectationsSuccessfully satisfy the training requirements associated to the position and as required by The Salvation Army.
This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
MINIMUM KNOWLEDGE, SKILLS, AND ABILITIESEducation:
A bachelor's degree in accounting required, MBA and/or CPA preferred. In lieu of an Accounting degree, extensive experience in accounting will be considered.
Experience:
- An accounting or finance professional with a minimum of 10 years' management experience.
- Experience in a non-profit organization is preferred.
- 10 years' experience with full cycle accounting responsibilities, including experience with general ledger, financial analysis and budgeting is required.
- An additional background in providing direction in developing accounting practices and staff for a multi-site organization is preferred.
- Significant experience in developing and implementing accounting procedures, processes and policies resulting in improved operational efficiency.
COMPETENCIES- Willing to promote the mission of The Salvation Army.
- An interpersonal style that is service oriented as well as anticipates and responds to the needs of client departments.
- A demonstrated ability to manage projects, priorities and programs in a constantly changing environment.
- A problem solver with a demonstrated ability to provide leadership in the investigation and resolution of problems.
- A management style that gathers information, consults others, analyzes options and offers fiscally viable opinions that reflect good judgment and investment in the long-term needs of the organization.
- A positive attitude and the ability to be flexible considering changing job situations/priorities.
- A communication and management style that exhibits the principles and values of the Army as well as fosters team relationships and effectively communicates information.
- An exhaustive knowledge of the principles of accounting and business management, especially in a nonprofit setting.
- A keen understanding of data management and flow of information.
- Excellent communication (verbal and written) and interpersonal skills, using diplomacy and good judgement.
- A "hands-on" knowledge of how to effectively work with and manage diversity in the workplace.
JOB LIMITATIONS- This individual will only commit Army resources that have been allocated or approved.
- This individual will keep the Central Illinois Commander and Divisional Director of Finance informed on all critical issues relating to their area of responsibility.
- This individual will adhere to all Army policies and procedures in carrying out the responsibilities of this position.
PHYSICAL DEMANDS/WORK ENVIRONMENT - This position may be required to do light physical work.
- To successfully perform the essential functions of this position, the employee is regularly required to use standard office equipment including a PC and make a public presentation.
- The work environment for this position includes an office environment with a low to moderate noise level.
- This individual must be able to travel to meet the needs of the position with occasional site visits. A valid MVR is required.
REPORTING RELATIONSHIPS - This position reports to the Central Illinois Commander and Divisional Director of Finance
- In context related to this position's duties, this individual will interact with a wide range of contacts both internal and external. In these contacts he/she will act as a representative of The Salvation Army and its mission.
PERFORMANCE MEASURES- This individual will be evaluated on how effectively the outcomes of this position are achieved. Timeliness and accuracy of accomplishing assigned goals will be reviewed. An evaluation of how effective service is provided. Performance will also be determined by outcome information provided during weekly staff meetings and monthly reports.
POSITION LIMITATIONS - This individual will adhere to all policies and procedures in carrying out the responsibilities of this position.
