Posting Details
Position Information
Posting Number
SF02236
Job Title
Assistant Director, Finance and Operations
Position Number
107090
FTE
1.00
FLSA
Exempt
Position Type
Professional Staff
Union
PSA/NEA - Professional Staff Assoc
Pay Grade Level
Grade Level: 15
Pay Grade Range
Salary Hiring Range: $110,000 - $120,000
Status
Calendar Year, Full-time, Permanent
Department Information
Department
Kingston Library
Contact(s)
Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)
Contact Phone/Extension
Contact Email
Physical Demands
Campus Location
Kingston
Grant Funded
No
Extension Contingency Notes
Job Description Summary
Search will be open until filled. First consideration will be given to applications received by
10/29/2026. Applications received after 10/29/2026 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
POSITION WILL BE IN-PERSON
POSITION SUMMARY:
Serve as the lead financial and administrative officer for the University Libraries and as a strategic thought partner to the University Librarian. Advise the University Librarian and Library leadership team on matters related to personnel, finance, budgeting, and administration, and lead associated strategic planning, initiatives, and policy development. Develop strategies and recommendations related to the University Libraries' participation in URI's incentive-based budget (IBB) environment and play an integral role in long-range planning and advancement of the Libraries' strategic objectives. Serve as a member of the Library executive leadership team.
Duties and Responsibilities
DUTIES AND RESPONSIBILITIES:
• Serve as the senior financial and administrative officer responsible for the Libraries' administrative, financial, and fiscal management programs.
• Serve as the Libraries' subject matter expert on the University's incentive-based budget (IBB) model, identifying, recommending, and coordinating strategies that advance short- and long-term Library goals.
• Lead the strategic development, implementation, and management of budgets across the Libraries' diverse funding sources, including state appropriations, student fees, donor and endowed funds, grants, revenue, and other restricted and unrestricted funds.
• Provide financial guidance and strategic analysis for Library programs, services, and initiatives, including pro forma analysis, project costing, financial modeling, compliance, and vendor contract administration.
• Serve as the principal liaison to University Associate Vice Presidents (AVPs), their designees, and central administrative offices on matters related to budget, finance, human resources, and other operational issues, addressing and resolving interdepartmental concerns as appropriate.
• Lead the development, implementation, monitoring, and periodic review of internal administrative policies, procedures, and records governance frameworks.
• Provide ad hoc financial analyses, expenditure monitoring, short- and long-term forecasting, and advanced financial modeling to identify opportunities for growth and efficiency, as well as potential budgetary risks. Present clear recommendations and risk-mitigation strategies to Library leadership.
• Lead the annual Library budget process, coordinating requests from unit heads and strategically allocating resources across the Libraries' multiple funding sources and priorities.
• Monitor the availability and use of endowed and other donor-restricted funds, working with Library leadership to ensure funds are used strategically, routinely, and in accordance with donor intent and current Library priorities.
• Coordinate and provide oversight of complex human resources and labor relations processes affecting the Libraries.
• Provide high-level oversight of external post-award grant portfolios, including subaward invoice approvals, revenue projections, overhead allocations, and carryover tracking.
• Manage and direct non-academic Library personnel and foster a responsive organizational structure and workplace culture that positions staff to effectively support Library operations and priorities.
• Participate in University committees and working groups, representing the University Libraries on financial, administrative, operational, and strategic matters as requested.
OTHER DUTIES AND RESPONSIBILITIES:
Perform other duties as assigned.
LICENSES, TOOLS, AND EQUIPMENT:
Personal computers and printers; word processing, database management, and advanced spreadsheet software; Microsoft Office Suite, including PowerPoint, Excel, and Access; and enterprise resource planning (ERP) systems, such as Oracle, PeopleSoft, and Banner.
Required Qualifications
QUALIFICATIONS
REQUIRED:
1. Bachelor's degree in finance, management, public administration, business administration, or a related field, with a minimum of five (5) years of demonstrated professional experience in financial management within a complex organization, including the tracking, analysis, and management of revenue and expenditure budgets and actuals; or a Bachelor's degree in a related field with a minimum of seven (7) years of progressively responsible professional experience in financial management within a complex organization.
2. Demonstrated advanced proficiency in spreadsheet applications, data analysis, and financial reporting.
3. Demonstrated professional experience using enterprise resource planning (ERP) systems, such as Oracle, PeopleSoft, or Banner, including finance, human resources, student, and/or grant modules.
4. Demonstrated ability to serve as a strategic thought partner to senior leaders and stakeholders across portfolios of varying size and complexity.
5. Demonstrated supervisory experience managing professional staff and complex administrative operations.
6. Demonstrated experience developing complex financial models, short- and long-term forecasts, and pro forma analyses.
7. Demonstrated ability to respond effectively to complex, fast-paced ad hoc requests and deliver clear, concise, and timely reports and recommendations.
8. Demonstrated experience managing administrative operations, vendor contracts, memoranda of understanding (MOUs), or similar agreements within a complex organization.
9. Demonstrated knowledge of resource management and personnel alignment practices within an incentive-based budget environment.
10. Demonstrated strong verbal, written, interpersonal, and presentation skills.
11. Demonstrated ability to work independently, exercise sound judgment, and manage multiple priorities and projects simultaneously.
12. Demonstrated experience working effectively with diverse groups and populations.
Preferred Qualifications
PREFERRED:1. Experience working within the University of Rhode Island's administrative and financial environment, including familiarity with relevant University systems, policies, processes, and organizational structures.
2. Professional experience in an academic or research library or demonstrated experience supporting the financial and administrative operations of a comparably complex academic organization.
Environmental Conditions
ENVIRONMENTAL CONDITIONS:
The incumbent is not substantially exposed to adverse environmental conditions.
Posting Date
10/15/2026
Closing Date
Special Instructions to Applicants
Please attach the following 2 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
Note: References will be upon request by the search committee.
Quicklink for Posting
https://jobs.uri.edu/postings/17197
