Salary: $12,916.67 - $14,208.33 Monthly
Location : Springfield, IL
Job Type: Principal Administrative
Job Number:
Department: Student Affairs-SMS
Opening Date: 10/27/2026
Closing Date: Continuous
FLSA: Exempt
Bargaining Unit: N/A
Shift: Days
ExemptorNon_Exempt: Exempt
SMS/SWS#: SMS-3861
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Description
The Assistant Dean for Student Affairs, Springfield, provides leadership in career advising, student support, and coordination between Student Affairs and medical education. Reporting to the Associate Dean for Student Affairs and Admissions, with a formal cross-appointment in the Department of Medical Education, this full-time position supports an integrated approach to students' academic progress, professional development, wellness, and readiness for residency.
The position also contributes to general Student Affairs responsibilities, including preparation of Medical Student Performance Evaluations, student communications, and program evaluation. Through analysis of student data and emerging trends, the Assistant Dean collaborates with faculty and curricular leaders to identify student needs early, coordinate support, and improve the student experience throughout medical school.
Examples of Duties
I. Administration 100%
Career Advising Program
Under the overall leadership of the Associate Dean for Student Affairs and Admissions, the Assistant Dean would oversee the day-to-day operation and continued development of the medical student career advising program. Responsibilities would include:
• Developing and maintaining a coordinated four-year career advising curriculum.
• Serving as a general career advisor for students during the early years of medical school.
• Coordinating the transition of students to designated specialty-specific faculty advisors.
• Recruiting, orienting, and supporting specialty advisors in collaboration with department chairs.
• Leading monthly faculty-development sessions on residency application trends, Match outcomes, specialty competitiveness, and current advising recommendations.
• Help develop and coordinate educational sessions on topics important to career planning and advising, including the residency application process, application strategies, the Match, SOAP, and other relevant topics.
• Monitoring student participation, advising milestones, referrals, and follow-up needs.
• Supporting students who require alternative academic or career plans.
• Developing specialty-specific programs, workshops, and resources for students.
• Evaluating the accessibility, consistency, quality, and outcomes of career advising.
Student Affairs Responsibilities
• Assisting with the preparation, review, and authorship of Medical Student Performance Evaluations.
• Providing general academic, career, and personal advising to students.
• Supporting students experiencing academic, professional, or personal challenges.
• Coordinating referrals and follow-up with appropriate institutional resources.
• Assisting with residency applications, Match activities, and support for students who do not initially match.
• Helping develop and communicate Student Affairs policies, expectations, and resources.
• Providing leadership and continuity when the Associate Dean is unavailable.
• Assisting with other Student Affairs responsibilities as needed.
Student Data and Program Evaluation
• Monitoring trends in academic performance, career interests, student engagement, advising needs, wellness, and residency outcomes.
• Identifying emerging issues that may require institutional attention or intervention.
• Developing dashboards and reports for program planning, accreditation, and leadership decision-making.
• Evaluating student feedback from the AAMC Graduation Questionnaire and other institutional surveys.
• Supporting implementation and effective use of a centralized student management and advising platform.
• Improving continuity of student information from matriculation through graduation.
• Reducing reliance on disconnected spreadsheets, email records, forms, and locally maintained tracking systems.
Collaboration with Education and Curriculum
Through a formal cross-appointment with the Department of Medical Education, the Assistant Dean would:
• Serve as a liaison between Student Affairs and the Office of Education and Curriculum.
• Participate in curriculum planning when student performance, career development, wellness, or readiness for residency is relevant.
• Share appropriate aggregate data and trends to inform educational planning.
• Help identify gaps between curricular experiences and residency preparation needs.
• Coordinate academic support and career advising so students receive consistent guidance.
• Support educational programming related to career exploration, professional development, specialty selection, and transition to residency.
• Promote shared planning and accountability across offices rather than parallel or siloed processes.
Qualifications
• An MD, DO, PhD, or equivalent doctoral degree.
• Experience in medical education, student affairs, academic/career advising, or a closely related field.
• Knowledge of undergraduate medical education and the residency application and Match processes.
• Strong organizational, interpersonal, communication, and leadership skills.
• Experience working collaboratively across departments or administrative units.
• Ability to interpret student and program data and translate findings into action.
• Commitment to student development, equity, confidentiality, and continuous program improvement.
Supplemental Information
If you require assistance, please contact the Office of Human Resources at or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.
Paid time off: Includes 12 paid holidays per year. Accrual rates vary based on employment type and years of service
Paid sick time: Use for personal illness, doctor visits, or if your immediate family members fall ill
Health, Dental, and Life insurance
Optional life insurance: Your spouse and dependents can enroll in State term life and university-sponsored term life insurance.
Prescription: Plan participants enrolled in any state health plan have prescription drug benefits included in the coverage.
Long-term Disability Insurance
Flexible spending accounts: Optional, IRS tax-favored program that enables you to stretch medical expenses and dependent care dollars
Voluntary retirement accounts: Optional plans include the State of Illinois Deferred Compensation Plan (457) and Tax Deferred Annuity (403b).
Tuition Waiver/Tuition Reimbursement: Continue your graduate or undergraduate education with the help of tuition waivers or tuition reimbursement
Leaves of absence: Includes FMLA and Extended Sick Leave Benefits for qualified employees
Employee Assistance Program: Access free and confidential support, including counseling services, and information during difficult times
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