Assistant ControllerCivitas Senior Living | Fort Worth, TX (Corporate Office) | Full-Time
The OpportunityWe're looking for a hands-on, flexible, Assistant Controller to run our multi-entity accounting operation. You'll report to the EVP & Controller and own the monthly close calendar across dozens of legal entities. You'll keep payroll and AP flowing cleanly into the general ledger, and you'll lead a small team that delivers accurate, on-time financials to operators, owners, and institutional partners. This role suits someone who enjoys both the detail and the process: you'll tie out a variance to the penny, then fix the workflow so it doesn't happen again.
What You'll DoClose and Reporting
- Build and manage the month-end close calendar, coordinating AR, AP, payroll, capex, and accrual deadlines across all communities and entities
- Review journal entries, account reconciliations, and accruals, including agency staffing and vendor accruals, and drive resolution of aging or growing balances
- Oversee monthly financial packages for internal leadership, operations, and external ownership groups, including REIT and institutional investor reporting
- Partner with Operations to flag significant items, such as large bad-debt write-offs, before financials are distributed
Payroll Accounting and Systems
- Own the payroll-to-GL process: reconcile payroll cash requirements to GL files and record payroll journal entries by entity
- Manage relationships with payroll and accounting system vendors (Paycor, RealPage Financial Suite), escalating issues and holding partners to agreed timelines
- Administer user access and approval workflows for AP invoices, purchase orders, and expense reimbursements
- Work with People Operations on benefit deduction setup and payroll process improvements
Controls, Audit, and Tax
- Maintain and strengthen internal controls, approval hierarchies, and accounting policies
- Coordinate audit and tax requests with outside CPA firms, including nonprofit (Form 990) support for affiliated entities, and consolidate request lists across teams
- Manage intercompany allocations and billbacks of shared corporate costs
Leadership
- Supervise, coach, and evaluate accounting staff, and lead recruiting and onboarding for the team
- Serve as the go-to accounting partner for Executive Directors, Business Office Managers, regional leaders, and People Operations
What You Bring- Bachelor's degree in Accounting or Finance
- 5+ years of progressive accounting experience, including 2+ years supervising staff
- Hands-on ownership of a multi-entity month-end close
- Strong command of GAAP, accruals, reconciliations, and journal entry review
- Payroll accounting experience, including reconciling payroll registers to the GL
- Advanced Excel skills and comfort working across multiple systems
- Clear, direct communication with vendors, executives, and community teams
Preferred- Experience in senior living, healthcare, multifamily, or hospitality
- RealPage Financial Suite and/or Paycor experience
- Owner or investor reporting for REITs or third-party managed properties
- Familiarity with nonprofit accounting or Form 990 support
- Interest in using automation and AI tools to streamline accounting work
Why Civitas- A visible role with direct exposure to executive leadership
- The chance to build and improve processes, not just maintain them
- Competitive pay and benefits, including medical, dental, vision, 401(k), and paid time off
- A downtown Fort Worth office
