Position Summary
The Assistant Controller is responsible for maintaining accurate financial records, strengthening accounting processes, and supporting the financial operations of PopStroke's growing, multilocation business. This is a hands-on role for a detail-oriented accounting professional who enjoys digging into the details, solving problems, and finding better ways to get things done. Reporting directly to the Controller, the Assistant Controller will work across financial reporting, reconciliations, inventory, fixed assets, payroll accruals, and month-end close, partnering closely with the Finance team, Operations, executives, and auditors. The right candidate thrives in a fast-paced environment, takes pride in getting the numbers right, and can explain financial information clearly to people outside of Finance. This isn't a role where you'll simply maintain existing processes. It's an opportunity to improve how we work and help build a scalable accounting foundation as PopStroke continues to grow.
Position Status: Exempt
Department: Finance
Reports To: Controller
Employment Type: Full-time
Location: Jupiter, Florida, with one day a week in Stuart, Florida
Key Responsibilities
Financial Reporting & Accounting
• Prepare, review, and analyze financial reports to ensure accuracy and provide meaningful insights into business performance.
• Support the monthly, quarterly, and annual close processes, including journal entries, accruals, reconciliations, and financial statement preparation.
• Maintain the general ledger and chart of accounts, including prepaid expenses, accruals, and other balance sheet accounts.
• Track and analyze revenue and expenses across multiple venues and corporate operations.
• Ensure accounting practices align with GAAP and company policies.
Accounting Operations & Controls
• Oversee the bank reconciliation process, ensuring timely and accurate completion and resolution of discrepancies.
• Maintain inventory accounting records and support inventory reconciliations and controls across locations.
• Manage fixed asset accounting, including additions, disposals, depreciation calculations, and supporting schedules.
• Assist with payroll accruals and ensure accurate integration of payroll activity into thegeneral ledger.
• Identify opportunities to improve accounting processes, strengthen internal controls, and create efficiencies as the company grows.
Financial Planning & Business Support
• Partner with the Controller and Finance team on budgeting, forecasting, and variance analysis.
• Help identify trends, investigate variances, and provide financial information that supports business decisions.
• Communicate financial information clearly to executives, auditors, and business leaders who may not have an accounting background.
• Collaborate with Operations and other departments to ensure accurate reporting and resolve accounting questions.
Compliance & Audit Support
• Support internal and external audits by preparing schedules, reconciliations, and supporting documentation.
• Assist with compliance related to applicable tax regulations and reporting requirements.
• Help maintain organized financial records and documentation to support audit readiness and financial accuracy.
Qualifications
• 5+ years of progressive accounting experience, ideally in a multi-location or multiunit business.
• Bachelor's degree in Accounting, Finance, or a related field.
• Strong understanding of GAAP and corporate accounting principles.
• Experience with financial reporting, general ledger accounting, reconciliations, and month-end close.
• Experience supporting internal or external audits.
• Strong Excel skills and experience working with accounting or ERP systems.
• Strong attention to detail and the persistence to understand why something doesn't balance.
• Demonstrated ability to manage competing priorities, meet deadlines, and adapt as the business changes.
• Ability to explain financial information in a way that makes sense to people outside of Finance.
• Ability to work from PopStroke's Jupiter office, with one day a week in Stuart.
Preferred Qualifications
• CPA or CPA candidate.
• Experience in hospitality, restaurants, entertainment, retail, or another multi-unit environment.
• Experience building or improving accounting processes and internal controls in a growing company.
What Success Looks Like
• The monthly, quarterly, and annual close is completed accurately and on schedule.
• Bank, balance sheet, and inventory reconciliations are timely, accurate, and fully supported.
• Fixed asset, inventory, and payroll activity is recorded accurately across every venue.
• Variances are identified, investigated, and explained clearly to the Controller and business leaders.
• Audits run smoothly, with well-organized schedules and documentation ready when needed.
• Accounting processes and internal controls become stronger, simpler, and more scalable as PopStroke grows.
• Operations and leadership see Finance as a responsive, trusted partner.
