Assistant Accounting ManagerDepartment: Finance
Employment Type: Full Time
Location: Stoneham, MA
Reporting To: VP of Finance
Compensation: $115,000 - $130,000 / year
DescriptionPosition OverviewThe Assistant Accounting Manager leads the day-to-day accounting operations and supervises a team of four, including AR, AP, and fleet coordination staff. This role ensures that core financial processes, including purchasing, accounts payable, customer invoicing, collections, cash management, bank reconciliations, and payroll, are completed accurately and on schedule. Partnering closely with the VP of Finance, the Assistant Accounting Manager owns the month-end close process, including balance sheet reconciliations, P&L variance review, and final reporting to the Executive team. The role also supports the annual audit, maintains fixed asset and amortization schedules, oversees fleet compliance, and provides ad-hoc reporting to support business decisions.
Responsibilities- Oversee accounting staff including 2x AR Coordinators, 1 AP Coordinator, 1 Fleet Manager/AP Coordinator
- Responsible for ensuring the following functions are completed timely and accurately by team members:
- Purchase Orders are being reviewed and received in accounting software daily with accurate cost coding and values
- Accounts Payable processed weekly with accurate accounting coding
- Relevant vendor documentation is processed and stored centrally
- Customer invoicing processed daily
- Accounts Receivable balances are monitored weekly by relevant stakeholders
- Cash collections and disbursements are tracked daily
- Bank reconciliations are completed daily
- Vehicles are being maintained timely with up-to-date registrations and inspections
- Ensure payroll is processed timely and accurately with relevant reconciliations completed
- Responsible for timely and accurate month end close process with support from VP Finance
- Balance Sheet reconciliations are completed monthly
- P&L fluctuations are monitored and documented
- Final reporting to be issued to Executive team
- Support VP Finance in annual audit documentation gathering
- Maintain fixed asset depreciation schedules, various amortization schedules
- Prepare other ad-hoc reporting as needed
Qualifications- Bachelor's degree in accounting, finance, or a related field
- 5+ years of progressive accounting experience, including full-cycle AP, AR, and month-end close
- 2+ years of experience supervising or leading accounting staff
- Hands-on experience with balance sheet reconciliations, bank reconciliations, and P&L variance analysis
- Working knowledge of GAAP
- Experience maintaining fixed asset, depreciation, and amortization schedules
- Experience supporting payroll processing and payroll reconciliations
- Experience with cloud-based ERP system, and advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, reconciliations)
- Strong attention to detail with the ability to manage daily, weekly, and monthly deadlines
- Clear communicator who can work with executives, vendors, customers, and internal stakeholders
- Experience supporting annual external audits
- Preferred experience in a construction, engineering, or field services environment, including job/cost coding on purchase orders
- Familiarity with fleet management, including vehicle registrations, inspections, and maintenance tracking
- Experience improving or documenting accounting processes and internal controls
Preferred: CPA or progress towards CPA Lic.
Benefits- Competitive pay
- 401(k) with 6% match after 1 year
- Comprehensive health insurance (including EAP Programs)
- Comprehensive Dental insurance
- Paid Life AD&D insurance
- Paid sick time
- Paid time off
- 10 paid holidays
- Tuition reimbursement program
- Paid training
- Employee referral program
- Professional development assistance
- Company-provided uniforms
- Company-sponsored events
