OverviewThe Asset Management Specialist assists, develops, and implements best practices to the market rate, affordable, and student housing communities. The Asset Management Specialist will assist with day-to-day functions with the objective of enhancing the underlying performance of the Asset Management Department to achieve the economic goals of Gilbane Development Company.
Responsibilities
- Assists with the operation and preservation of the entire portfolio by responding in a timely, thorough, and concise manner to questions and requests from both internal and external sources
- Assists with the review of property’s profit and loss statements, downloading information for dashboard distribution, and ensuring regular distribution to executive level staff
- Ensures financials packages are copied monthly and maintained in appropriate files
- Works closely with the Director of Asset Management to monitor and advises on financial health of each property, and interface with leadership to implement company financial directives
- Ensures revenues are timely collected and payments are properly processed by third party and in-house management; improves systems to ensure and enhance current collections and operations
- Oversees on-site managers, third-party property management companies’, and properties managed in-house to ensure deadlines are met maintaining a professional demeanor and supervisory relationship.
- Reads, interprets, and advises proposals received by third party and in-house managers, related to the portfolio
- Ensures approvals are received and analyzed for budget compliance; ensures multiple proposals are received for all expenditures over $3,500
- Visits properties to inspect their condition, provide direction, and gauge adherence to lease and company standards
- Assists, prepares, and reviews annual operating budgets and income projections, including analysis of monthly expenses, to ensure they are accurately completed by third property managers
- Monitors and creates spreadsheets regarding critical dates in the Asset Management Portfolio (Hap renewals/expirations, insurance expirations, real estate tax schedules with date of appeals, and lender reporting equirements, etc.)
- Assists with ensuring Capital Improvement Plans through direction of budget, contracting and finances are completed timely
- Submits invoices to accounting for approvals
- Ensures high-level issues / disputes with tenants, vendors, and contractors, working with third party property managers and outside legal counsel are internally reported to the appropriate asset manager
- Performsm other related duties, as assigned
Qualifications
EDUCATION/EXPERIENCE
- Bachelor’s degree or equivalent experience preferred
- Minimum 3 years of multifamily and affordable housing property management experience preferred
- Occassional travel required
- Or equivalent combination of education and experience
KNOWLEDGE, SKILLS & ABILITIES
- Proven style of being proactive and multitasking among various projects and assets with organized, methodical system
- Strong analytical skills with high attention to detail and accuracy
- Strong organizational, time-management and prioritizing skills
- Excellent verbal, written and interpersonal communication skills to maintain professional demeanor
- Ability to work independently and on teams in a fast-paced environment
- Advanced skills in Microsoft Office and Excel skills
- RealPage experience a plus
Salary to be determined based on factors such as geographic location, skills, education, and/or experience of the applicant, as well as the internal equity and alignment with the team.
For New York this ranges from $98,600.00 - $126,100.00 plus benefits and retirement program.
Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees’ education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.
