Your Impact at SAM
The Aircraft Records and Airworthiness Administrator supports the Aviation Maintenance Manager by maintaining accurate, complete, traceable, and audit-ready aircraft maintenance and continuing-airworthiness records. The position researches and documents regulatory and manufacturer requirements; monitors due items; reconciles CAMP, the in-house SAM Aircraft Log and Maintenance Program, and controlling source records; and administers the associated electronic and physical filing systems. The Specialist identifies discrepancies and exceptions for management review and supports SAM, LLC compliance with applicable FAA requirements, company policies, and IS-BAO commitments.
- Research Airworthiness Directives, Service Bulletins, Service Letters, Instructions for Continued Airworthiness, and other applicable regulatory or manufacturer publications for company aircraft, engines, propellers, appliances, and installed equipment.
- Enter and maintain applicability, compliance method, compliance date, time or cycle information, recurring interval, next-due information, and supporting references in the approved tracking systems.
- Attach and index source documents, maintenance releases, logbook entries, work packages, inspection records, and other objective evidence supporting compliance.
- Conduct and document the company required monthly SMS, IS-BAO-aligned AD and SB research and compliance audits. Maintain a traceable research log identifying the audit date, sources searched, publications reviewed, affected aircraft or components, applicability determination, compliance status, follow-up action, reviewer or approval status, supporting evidence, and filing location.
- Promptly escalate new, uncertain, overdue, incomplete, or conflicting regulatory and manufacturer publication findings to the Aviation Maintenance Manager for technical review and disposition.
- Cross-check CAMP, the SAM Aircraft Log and Maintenance Program, aircraft logbooks, and controlling source records. Identify differences, correct authorized tracking information in the appropriate system, and document each reconciliation and unresolved exception.
- Support the continued development, validation, testing, implementation, and controlled use of the SAM flight and maintenance log as the department central tool for maintenance control, aircraft status visibility, records management, reporting, and decision support.
- Maintain accurate aircraft, engine, propeller, avionics, appliance, and other tracked-component records, including installed-position, serial-number, time, cycle, life-limit, and inspection-interval information when applicable.
- Upload, classify, index, organize, cross-reference, and correct maintenance documentation using established naming, metadata, revision, retention, and filing standards.
- Develop and administer coordinated electronic files and controlled physical files that complement the SAM flight and maintenance log and allow records to remain traceable to the applicable aircraft, component, maintenance event, discrepancy, and compliance requirement.
- Prepare and index logbook information and verify that completed work packages, maintenance releases, invoices, supporting records, and required approvals have been received before administrative event closeout.
- Maintain full visibility of upcoming, due-soon, and overdue calendar-, time-, cycle-, and utilization-based maintenance requirements. Produce exception lists and escalate items in time for planning and management action.
- Maintain the records and compliance portions of Maintenance Events and Maintenance Requests after physical work is performed, without independently approving the maintenance or return to service.
- Generate recurring and ad hoc compliance, maintenance-status, CAMP and SAM flight and maintenance log reconciliation, due-item, records-completeness, audit, and management reports.
- Support internal audits, IS-BAO conformity activities, SMS processes, client reviews, aircraft acquisitions or dispositions, and other record-intensive projects.
- Protect confidential records, maintain data quality, follow access-control requirements, and preserve record retention and audit history.
What You Bring to SAM
Education and/or Experience- Three or more years of aircraft maintenance records, aviation compliance, maintenance planning, quality assurance, document control, or comparable experience preferred.
- Working knowledge of 14 CFR Part 91 maintenance requirements and familiarity with Part 43 and Part 145 maintenance-record and return-to-service documentation.
- Working knowledge of ADs, manufacturer service publications, ICAs, logbook entries, component records, life-limited parts, and calendar, time, cycle, and utilization-based requirements.
- Experience with CAMP or a comparable computerized maintenance tracking system.
- Strong research, document-control, records-indexing, data-entry, reconciliation, analytical, and quality-control skills.
- High attention to detail and the ability to identify conflicting, incomplete, missing, or unsupported maintenance information.
- Ability to organize and preserve long-term electronic and physical records using consistent naming, metadata, revision, retention, and cross-reference standards.
- Proficiency with Microsoft 365 applications.
- Ability to work independently within assigned authority, manage recurring deadlines, prioritize exceptions, and escalate matters requiring technical or management judgment.
- Clear written and verbal communication skills and the ability to work effectively with pilots, maintenance providers, managers, auditors, clients, and acquisition personnel.
- Familiarity with IS-BAO, safety management systems, internal auditing, and controlled-document practices is preferred.
- Occasional travel to aircraft, maintenance facilities, company locations, or audit sites may be required.
Certifications and/or Licensing Requirements- FAA Airframe and Powerplant Certificate is preferred but is not required when the applicant demonstrates strong aircraft-records and maintenance-compliance experience.
- Additional aviation maintenance, records, quality, auditing, or safety training is beneficial.
Our Perks
- Health and Wellness Benefits: BlueCross BlueShield health insurance coverage begins the month after your hire date, with dental plans available and free vision coverage for employees, company-paid premiums for Long-term disability/Life Insurance (with HSA + FSA plans), SAM Cares program focused on holistic well-being
- Financial Benefits: Employee Referral Rewards Program of $1K, $2,500 or $5K, Fidelity retirement plans with a 5% company match, tuition reimbursement, optional cellphone stipend
- Work-Life Balance: Paid time off including vacation/sick/holidays, parental leave to support families
- Professional Development: Customized career development plan for licensing and certifications, Project Manager Business Academy, CAD Training Program, Individual Development Plans/Career Check-Ins, SAM WINS - our initiative for women-focused leadership and development, Milestone Anniversary Recognition, SAMbassador mentorship program
- Perks and Discounts: Access to "Perks at Work" for discounts on wellness + travel + leisure and everyday purchases, company-sponsored events, free office snacks
- Culture and Awards/Achievements: SAM Named 2026 Top Workplace USA for the fourth Year; 2026 SAM Ranks No. 92 on ENR Top 500 Design Firms
Salary Maximum
USD $110,000.00/per year
Salary Minimum
USD $80,000.00/per year
