Position Summary: The Office of Student Enrollment (OSE) manages admissions, enrollment, and transfers for students in New York City Public Schools (NYCPS) Early Childhood programs, 2-K through grade 12, including District 75 schools. Additionally, the office oversees 11+ sites consisting of Family Welcome Centers, and a call center, which are family facing offices that conduct enrollment transactions and provide community based support to families. OSE designs and implements enrollment and admissions policies and processes that provide all students with access to high quality public schools. OSE also has teams dedicated to supporting our most vulnerable students, including students with disabilities, students in temporary housing, foster care, and other special populations.
The Admissions Project Manager (APM) supports all aspects of admissions administered by the Office of Student Enrollment (OSE), including pre-kindergarten, kindergarten, gifted and talented programs, middle school admissions, and high school admissions. The Admissions Project Manager participates in policy and process decisions that support the continuous improvement in managing operations centrally and in Family Welcome Centers. The APM also supports ongoing internal and external publication and communication efforts, provides management of operational and logistical tasks and supports analytics and data management work. Performs related work.
Reports to: Senior Director of Admissions
Direct Reports: N/A Key Relationships : Works closely with OSE's leadership team, Executive Directors, P311 Call Center Knowledge Team, School Principals, School Counselors and other Staff, Central NYCPS offices.
Responsibilities Enrollment/Admissions Process Management
- Coordinates the admissions process, including the development and maintenance of project plans and timelines.
- Supervises the data collection and review of the admissions process; serves as a resource for school staff and field-based staff to resolve inquiries regarding enrollment and admissions.
- Provides timely and appropriate responses to inquiries from other central offices, school support organizations, schools, Community Education Councils (CECs), advocacy organizations and community stakeholders.
- Serves as a case manager for parent inquiries.
- Supports all customer service aspects of the central enrollment team.
Engagement/Outreach/Professional Development
- Manages development and distribution for all admissions process communications with families and schools.
- Plans and implements community engagement forums and events.
- Manages relevant content on the OSE website.
- Creates and administers system-wide professional development and training.
- Represents OSE at parent forums, fairs, and other venues, as needed. Some events take place during evenings and weekends.
Enrollment Planning
- Works within and across central NYCPS offices and organizations to coordinate the implementation of policy directives and procedural initiatives related to enrollment, admissions, eligibility and equity of access processes.
- Represents the NYCPS at various school based or CEC planning meetings.
- Participates in studies and evaluations to determine the needs of the student population relative to admissions.
Qualification Requirements: Minimum A master's degree from an accredited college in education, guidance, educational administration and supervision, or a related field and at least two (2) years of full-time satisfactory professional experience in educational program administration, career or occupational program administration, or as a state certified or licensed teacher, one (1) year of which must have been in a supervisory/consultative capacity; or A baccalaureate degree from an accredited college and three (3) years of full-time satisfactory professional experience as described in "1" above; or A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization plus seven (7) years of full-time, satisfactory professional experience as described in "1" above; or A combination of education and/or experience which is equivalent to the requirements in "1," "2," and "3" above. However, all candidates must have at least an approved four-year high school diploma or its educational equivalent as well as the two (2) years of full-time satisfactory professional experience as described in "1" above. Preferred - Excellent project management skills related to planning, organization, problem-solving and assessment.
- Superior interpersonal and communications skills required to cooperatively work with staff and families to prepare clear and cogently written documents and to make presentations.
- Familiarity with NYCPS legacy systems, including ATS, MySchools, STARS, and SESIS.
- Commitment to efficient, equitable choice processes and excellent customer service.
- Attentive to detail, extremely well organized, able to work under pressure, and meet frequent and changing deadlines.
- Proficient in Microsoft Office 365 applications.
Salary : $113,862
(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary.)
Please include a resume and cover letter with your application. NOTE: The filling of all positions is subject to budget availability and/or grant funding. * New York City Residency is NOT Required * We encourage all applicants from the New York City tri-state area to apply. 
