Bachelor's degree with 7+ years of experience in operational and administrative support for senior military leadership.
Extensive knowledge of Defense Travel System (DTS), Joint Travel Regulations (JTR), and DoD Foreign Clearance Guide.
Experience managing executive taskers and correspondence tracking using ETMS2.
Skilled in developing SOPs, checklists, and organizational charts to improve efficiency.
Current TS/SCI security clearance required.
Responsibilities
Manage Defense Travel System (DTS) operations, including travel authorizations and vouchers.
Coordinate onboarding processes and system access requests for new employees.
Prepare and review official correspondence and SOPs per DoD and Marine Corps standards.
Track deadlines and manage administrative tasks to support senior leadership.
Maintain organizational records and databases for leadership and divisions.
Support contract administration and resource management with CORs.
Benefits
Health Insurance
Life Insurance
Paid Time Off
Holiday Pay
Short-term and long-term Disability
Retirement and Savings plans
Learning and Development opportunities
Wellness programs
Full Job Description
ADMINISTRATIVE OPERATIONS MANAGER to join our team in STAFFORD, VA.
Responsibilities include but are not limited to:
Manage and review Defense Travel System (DTS) operations, including travel authorizations, vouchers, funding verification, and traveler assistance for the Division
Coordinate new employee onboarding, workspace and seating assignments, and System Authorization Access Requests (SAARs) to establish, modify, or terminate user system access
Prepare, format, and conduct quality assurance reviews on official correspondence, nomination and endorsement letters, briefings, and standard operating procedures (SOPs) in accordance with Department of Defense and Marine Corps standards
Track suspense dates, manage ETMS2 taskers, and coordinate SITREP inputs to support senior leadership visibility and ensure timely completion of administrative deliverables
Create, update, and maintain organizational charts, personnel records, phone rosters, administrative trackers, and organizational databases for the Director, Deputy Director, and subordinate divisions
Support contract administration and resource accountability by coordinating with contracting officer representatives (CORs), monitoring contract deliverables and periods of performance, and executing authorized purchases through ServMart and approved supply sources
Minimum Qualifications:
Bachelor's degree with at least 7 years of progressively responsible experience providing integrated operational, administrative, and staff action support to senior military leadership.
Significant experience managing and reviewing travel authorizations, vouchers, funding verification, and documentation utilizing the Defense Travel System (DTS), Joint Travel Regulations (JTR), and DoD Foreign Clearance Guide
Proven ability to manage executive taskers, official correspondence routing, and suspense tracking utilizing systems such as ETMS2 in accordance with Department of Defense and Marine Corps correspondence standards
Demonstrated experience developing standard operating procedures (SOPs), checklists, templates, organizational charts, and continuity records to enhance organizational effectiveness
Preferred Qualifications:
Direct experience supporting U.S. Marine Corps command groups, warfighting laboratories, or Science & Technology (S&T) divisions
Proven record managing multimillion-dollar travel or purchase card budgets and executing authorized supply purchases
Advanced proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Access, Project), SharePoint, and Adobe Acrobat to support executive reporting and document management
Self-starter with strong interpersonal skills-able to coordinate across action officers, reviewers, and senior leadership to drive administrative actions to completion.
Clearance Requirements:
Must have a current and active TS/SCI security clearance.
Physical Requirements:
Must be able and willing to perform occasional manual labor and warehouse duties, with the ability to lift up to 50 pounds.
Must be able to remain in a stationary position 50% of the time. Needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
Frequently communicates with co-workers, management, and customers, which may involve delivering presentations.
Must be able to exchange accurate information in these situations
The projected compensation range for this position is $107,900.00-$179,400.00. There are differentiating factors that can impact a final salary/hourly rate, including, but not limited to, Contract Wage Determination, relevant work experience, skills and competencies that align to the specified role, geographic location (For Remote Opportunities), education and certifications as well as Federal Government Contract Labor categories. In addition, MANTECH invests in its employees beyond just compensation. MANTECH's benefits offerings include, dependent upon position, Health Insurance, Life Insurance, Paid Time Off, Holiday Pay, short-term and long-term Disability, Retirement and Savings, Learning and Development opportunities, wellness programs as well as other optional benefit elections.
About ManTech International
ManTech International Corporation is an American defense contracting firm that was founded in 1968. The company provides cybersecurity, intelligence, and defense solutions to the United States Government. ManTech has over 9,000 employees and operates in 40 countries worldwide. The company's services include software development, systems engineering, and enterprise IT solutions. ManTech has been awarded numerous contracts by the U.S. Department of Defense and other government agencies.
