Org. Setting and Reporting
This position is located in the Secretariat of the Independent Audit Advisory Committee (IAAC) of the General Assembly. The Administrative Officer reports to the Executive Secretary of the IAAC. IAAC was established pursuant to General Assembly resolution 60/248 and serves in an expert advisory capacity, and assists the Assembly in fulfilling its oversight responsibilities. For more information on IAAC visit: https://www.un.org/ga/iaac/
Responsibilities
Within delegated authority, the Administrative Officer will be responsible for the following duties, in support of the Executive Secretary of the IAAC, and the IAAC Members: Human Resource Management • Initiates and coordinates actions covering the entire span of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, vacancies, job classification reviews, separation of staff members, training, etc., ensuring consistency in the application of UN rules and procedures. • Provides expert advice with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations. • Represents the Secretariat of the Committee in interoffice and interdepartmental meetings addressing legislative, budgetary, administrative and oversight matters. Budget and Finance • Initiates and conducts studies to improve budget reporting systems and cost-effective utilization of program resources. • Reviews and finalizes cost estimates and budget proposals for the office. • Monitors and controls budgetary allocations through regular reviews; drafts routine and ad hoc outputs; and provides effective monitoring reports and data. Identifies deviations from plans and proposes corrective measures. • Monitors deliberations, resolutions and decisions of the General Assembly and its subsidiary bodies related to oversight, accountability, governance, programme planning and budgetary matters, and advises management on their implications for the Committee's work. General Administration • Supervises a staff team and/or provides advice to others on human resource administration, financial administration and management information issues and practices to colleagues. • Participates in meetings of the General Assembly, Fifth Committee, ACABQ and other relevant intergovernmental bodies, providing substantive and procedural support, preparing briefing materials, coordinating responses to queries and ensuring appropriate follow-up on outcomes and recommendations. • Produces major/complex reports for the Committee. Coordinates the preparation, review and submission of reports, notes, presentations, statements and background documentation for consideration by the General Assembly and its subsidiary bodies, ensuring compliance with relevant legislative mandates, documentation standards and deadlines. • Maintains effective working relationships with delegates, Permanent Missions, Secretariat entities and oversight bodies to facilitate consultations, exchange of information and coordination of issues under consideration by intergovernmental bodies. • Collects and analyses data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods, including artificial intelligence to enable data-driven planning, decision-making, presentation and reporting. • Provides policy, procedural and administrative advice to the Executive Secretary and Committee members on matters relating to United Nations intergovernmental processes, legislative requirements and Secretariat practices. • Provides expert guidance and leadership to more junior staff. • Performs other related work as required.
Competencies
PROFESSIONALISM Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Able to analyze and interpret data in support of decision-making and convey resulting information to management. PLANNING & ORGANIZING Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. TECHNOLOGICAL AWARENESS Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Education
An advanced university degree (Master's degree or equivalent) in business or public administration, finance, accounting, law or related area is required. A first-level university degree (Bachelor's degree or equivalent) in combination with two additional years of relevant experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is an advantage.
Job - Specific Qualification
Not available.
Work Experience
A minimum of seven years of progressively responsible experience in administration, finance, accounting, human resources management, budget or program support function within an international organization, public sector institution or comparable entity is required. A minimum of two years of experience supporting intergovernmental, legislative or governing bodies through the preparation of official documentation, provision of procedural or substantive advice, coordination of meetings, and/or follow-up on decisions and recommendations is required. A minimum of two years of experience utilizing data analytics tools, including data visualization and/or artificial intelligence-enabled analytical methods, to support reporting or decision-making is required. Experience drafting and coordinating complex reports, and legislative documentation for consideration by intergovernmental or governing bodies is required. Experience in budget preparation, monitoring and analysis, including the review of budgetary allocations and expenditure trends and the preparation of budget performance reports, is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).
Required Languages
LanguageReadingWritingListeningSpeakingEnglishUN Level IIUN Level IIUN Level IIUN Level II
Assessment
Evaluation of qualified candidates may include an assessment exercise which will be followed by a competency-based interview.
Special Notice
Appointment or assignment against this position is for an initial period of one year. The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. For this position, applicants from the following Member States, which are unrepresented or under-represented in the UN Secretariat as of 30 April 2026, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Belize, Brunei Darussalam, China, Cuba, Democratic People's Republic of Korea, Dominica, Equatorial Guinea, Grenada, Indonesia, Israel, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Micronesia (Federated States of), Monaco, Nauru, Oman, Palau, Papua New Guinea, Paraguay, Qatar, Saint Lucia, Saint Vincent and the Grenadines, San Marino, Sao Tome and Principe, Saudi Arabia, Singapore, Slovenia, Solomon Islands, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu.
