Position PurposeThe Administrative Director provides project management leadership and strategic thoughtwithin the Compliance Department. This role manages the compliance project portfolio-including audits, investigations, policy development and training campaigns, manage department's annual work plan, timely delivery of audit plans to departments, executive and Board-ready presentations and follow-up communications on behalf of the VP. The position also oversees administrative obligations such as budgeting and supervision of an administrative assistant.
Key Responsibilities- Executive Support & Communication: Prepare high-quality, clear executive-ready presentations for internal and external stakeholders; perform follow-up communications on behalf of the VP regarding compliance projects and initiatives.
- Compliance Project Portfolio Management: Oversee planning, execution, and monitoring of compliance projects, including audits, investigations, policy updates, and training campaigns; maintain a centralized portfolio dashboard to track progress, deadlines, and deliverables.
- Administrative Oversight: Manage departmental budget, supervise administrative assistant, and manage efficient office communications and operations.
- Policy & Training Coordination: Support development and dissemination of compliance policies; coordinate enterprise-wide compliance training campaigns and monitor completion rates.
- Stakeholder Engagement: Collaborate with internal teams and external partners to ensure alignment of compliance initiatives; function as a liaison for cross-functional projects impacting compliance.
- Project Management: Implement project governance, status reporting, issue tracking, including confirm deliverables, timeline and KPIs are defined. Manage multiple compliance projects, cross-functional teams and deliverables, external communications and anticipated deliverables
Required QualificationsEducation - Bachelor's degree in business administration, healthcare management, or related field; Master's preferred.
Experience - 7 years of experience in compliance, administration, or project management roles.
- Strong skills in executive communication, presentation development, and visual storytelling to create compelling content for digital media.
- Familiarity with healthcare compliance regulations and best practices.
- Knowledge of content management tools
- Preferred experience in an academic medical center or large health system or provider organization
Core Competencies- Project Management
- Executive Communication
- Concise, impactful written communication to engage various audiences, including emails and education
- Leadership & Team Management
- Attention to Detail
- Excellent time management and organizational skills
- Deliverables:Infographics, slide decks, and reports
Technology and Tools- Strong understanding and utilization of AI, e.g., copilot, and similar tools
- PowerPoint, advanced Excel, SharePoint, Teams, project tools, Visio, Canva
Key Performance Indicators (KPIs)- Presentation Quality: 100% of executive presentations delivered on time, with clarity, accuracy, and alignment to leadership standards.
- Project Portfolio Management: 6395% of compliance projects completed within scope, time; maintain real-time dashboard updates.
- Training Campaign Completion: Achieve 100% compliance training completion across assigned campaigns; monitor and report monthly progress.
- Follow-Up Efficiency: All VP follow-up communications executed within 48 hours of request; maintain log of completed actions.
- Audit & Investigation Timeliness: Manage 100% of assigned audits and investigations within established timelines; provide summary reports to leadership.
- Policy Management: Ensure annual review and update of 100% of compliance policies; track and report policy changes.
- Stakeholder Engagement: Positive feedback from internal and external stakeholders on communication and responsiveness; quarterly engagement metrics reported.
