Bachelor's degree in business administration, healthcare management, or related field; Master's preferred.
7+ years in compliance, administration, or project management roles.
Strong skills in executive communication, notably in presentation development and visual storytelling.
Familiarity with healthcare compliance regulations and best practices.
Preferred experience in an academic medical center or large health system.
Responsibilities
Prepare executive-ready presentations and conduct follow-up communications for the VP.
Oversee compliance project planning, execution, and monitoring, including centralized dashboard maintenance.
Manage departmental budgeting and supervise office operations and administrative staff.
Support compliance policy development and coordinate training campaigns with monitoring of completion rates.
Engage with stakeholders to align compliance initiatives and liaise for cross-functional projects.
Implement project governance, track statuses, and manage deliverables across multiple compliance projects.
Benefits
Professional development opportunities and training campaigns.
Collaboration with internal teams and external partners.
Leadership and team management responsibilities.
Access to advanced technological tools and resources.
Opportunity to influence compliance initiatives in a healthcare environment.
Full Job Description
Position Purpose
The Administrative Director provides project management leadership and strategic thoughtwithin the Compliance Department. This role manages the compliance project portfolio-including audits, investigations, policy development and training campaigns, manage department's annual work plan, timely delivery of audit plans to departments, executive and Board-ready presentations and follow-up communications on behalf of the VP. The position also oversees administrative obligations such as budgeting and supervision of an administrative assistant.
Key Responsibilities
Executive Support & Communication: Prepare high-quality, clear executive-ready presentations for internal and external stakeholders; perform follow-up communications on behalf of the VP regarding compliance projects and initiatives.
Compliance Project Portfolio Management: Oversee planning, execution, and monitoring of compliance projects, including audits, investigations, policy updates, and training campaigns; maintain a centralized portfolio dashboard to track progress, deadlines, and deliverables.
Administrative Oversight: Manage departmental budget, supervise administrative assistant, and manage efficient office communications and operations.
Policy & Training Coordination: Support development and dissemination of compliance policies; coordinate enterprise-wide compliance training campaigns and monitor completion rates.
Stakeholder Engagement: Collaborate with internal teams and external partners to ensure alignment of compliance initiatives; function as a liaison for cross-functional projects impacting compliance.
Project Management: Implement project governance, status reporting, issue tracking, including confirm deliverables, timeline and KPIs are defined. Manage multiple compliance projects, cross-functional teams and deliverables, external communications and anticipated deliverables
Required Qualifications
Education
Bachelor's degree in business administration, healthcare management, or related field; Master's preferred.
Experience
7 years of experience in compliance, administration, or project management roles.
Strong skills in executive communication, presentation development, and visual storytelling to create compelling content for digital media.
Familiarity with healthcare compliance regulations and best practices.
Knowledge of content management tools
Preferred experience in an academic medical center or large health system or provider organization
Core Competencies
Project Management
Executive Communication
Concise, impactful written communication to engage various audiences, including emails and education
Leadership & Team Management
Attention to Detail
Excellent time management and organizational skills
Deliverables:Infographics, slide decks, and reports
Technology and Tools
Strong understanding and utilization of AI, e.g., copilot, and similar tools
Presentation Quality: 100% of executive presentations delivered on time, with clarity, accuracy, and alignment to leadership standards.
Project Portfolio Management: 6395% of compliance projects completed within scope, time; maintain real-time dashboard updates.
Training Campaign Completion: Achieve 100% compliance training completion across assigned campaigns; monitor and report monthly progress.
Follow-Up Efficiency: All VP follow-up communications executed within 48 hours of request; maintain log of completed actions.
Audit & Investigation Timeliness: Manage 100% of assigned audits and investigations within established timelines; provide summary reports to leadership.
Policy Management: Ensure annual review and update of 100% of compliance policies; track and report policy changes.
Stakeholder Engagement: Positive feedback from internal and external stakeholders on communication and responsiveness; quarterly engagement metrics reported.
Essential Physical Job Functions:
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
