Administrative Assistant, Regional Office Ottawa

Vacancy Status:
Existing Vacancy
Branch:
Regional Offices Branch (ROB)
Employment Type:
Indeterminate, Full time
Position Linguistic Designation:
Bilingual (English, French)
Position Global Linguistic Level:
C1
Classification Level:
Band 8
Annual Salary:
$94,241.00 - $106,072.00 + $2,002.23 Bilingual Bonus
Union:
Canadian Union of Labour Employees - CULE II
Location:
Ottawa, ON
Search Area:
Internal, Membership, Public

Employment Equity Designation:

As a result of the PSAC Workforce and Availability Analysis and in accordance with the PSAC Employment Equity Plan, preference for this position will be given to a qualified person from one of the following groups:
Racially Visible

Note: The results of this process may be used for future hiring.

About the role

As part of the Regional Office Team, the Administrative Assistant provides comprehensive administrative services that enable the Regional Office to fulfill its role in a timely and credible manner. Under the direction of the Associate Director, maintains the administrative aspects of the Regional Office while carrying out a wide variety of administrative, secretarial and clerical responsibilities to ensure efficient operation of the Regional Office.

What we are looking for

Education & Experience:

• Successful completion of business and/or secretarial training, OR equivalent experience normally provided through several years of providing administrative services relevant to the duties of the position.

Skills & Knowledge:

• Good knowledge of the Public Service Alliance of Canada;
• Knowledge of the trade union objectives and activities and commitment to union and equity principles.

Abilities:

• Ability to effectively transcribe type and perform word processing functions using Microsoft Word.
• Ability to use spreadsheets (ideally Excel) and database software (ideally Access);
• Proficiency in spelling, vocabulary and in the application and usage of grammar;
• Ability to communicate orally and in writing in English and French:
• Ability to work cooperatively with others in a team environment;
• Proficiency in the use of a personal computer including ability to use Windows, e mail, FrontPage, and Internet;
• Ability to work independently and determine priorities under strict deadlines.

Personal suitability:

• High degree of initiative, good judgment and problem-solving.

What you need to know

• Second language skills as per the Common European Framework of Reference for Languages (CEFR) will be assessed. Valid federal SLE results may be accepted.
• A combination of education, experience, and demonstrated performance may substitute for formal academic requirements.
• PSAC welcomes applications from candidates with diverse and international experience.
• PSAC does not use Artificial Intelligence (AI) to screen, assess, or select candidates.
• Interviewed candidates will be notified of the hiring decision within 45 days of their final interview.
• While we appreciate every applicant's interest, only those selected for further consideration will be contacted.

Why work with us

Should you share PSAC's values and commitment, recognize the significance of the labour movement, and advocate for workers' rights, PSAC extends an invitation to join our team and actively contribute to a community dedicated to social justice, fairness, equity, and the well-being of workers. Below, you will find an overview of our comprehensive rewards and benefits package:

• Comprehensive group benefits - 100% employer-paid health, dental, life, and disability insurance, a health care spending account (HCSA), plus up to $7,500 per year for mental health services.
• Flexible work arrangements - with dedicated workstations for hybrid staff.
• Defined and secure pension plan - shared 50/50 between you and us.
• Three (3) weeks' vacation to start, plus extra paid leave for appointments, moving, personal days, sick days, or whatever you need.
• Professional development support to help you grow.
• An annual recreation allowance of $800 because your wellness matters.

Ready to join the PSAC team?

Internal candidates: Indeterminate PSAC employees who meet the qualifications may request a transfer under the relevant collective agreement.

Active members of PSAC should provide their membership number to be considered at the membership level of the competition.

Thank you for your interest in joining our team. Due to the high volume of applications we have received, we will only be contacting those candidates who have been selected to proceed to the next stage of the hiring process.