Job DescriptionJob Description:The Associate II is accountable for providing comprehensive administrative support and office management for some of our Directors on the Strategey Transformation & Change (ST&C) team within CEI. They are responsible for exercising professional judgment, with a strong focus on the awareness of the confidential nature of information; managing calendars by arranging meetings and logistics, including domestic and international travel support; managing expenses in a timely manner, and generating correspondence. Being a self-starter who can proactively manage priorities and independently resolve scheduling conflicts is a key dimension of the position. To execute these tasks, they must partner with many internal and external stakeholders, including the ability to integrate effectively and quickly with the other members of the support staff. The ability to collaborate and adjust to constant/changing situations and the ability to manage is essential. Demonstrated experience in the logistical planning and execution of meetings, including verbal and written communication, and proactive management of meetings are critical to this role.
Primary Responsibilities:- Responsible for fundamental administrative/clerical duties requiring analytical ability, independent judgment and problem-solving skills.
- Review priorities with management as necessary.
- Responsible for mail distribution and collection, phone coverage, copying, scanning, and basic
expense reports and/or routine financial disbursements. - Requires basic knowledge of Company policies and practices.
- Apply knowledge and understanding of standard operating procedures for the organization and
Division, as well as, specialized terminology commensurate with the position. - Interact with internal and external clients.
- Transcribe, record, assemble, track, verify, and maintain accuracy of data/electronic records
and spreadsheets. - Coordinate regular travel arrangements, basic domestic and international.
- Write or answer routine correspondence as directed; i.e., form letters with mail merge.
- Maintain daily calendars, i.e., meeting scheduling (internal and external meetings),
teleconferencing, video conferencing, accepting on behalf of management. - Ensure accuracy (i.e., proofreading, grammar).
- Maintain databases, general and department or Division specific applications.
- Regularly perform independent basic research via basic Internet and Intranet searches used to
prepare analysis, presentations, and reports. - Use EZ Buy (order departmental supplies); COMET, prepare routine disbursements, follow up on
invoices. - Occasionally travel in the position.
- Multitask daily.
- Support the HR hiring process in filling open positions on the team.
- Assist with special projects and other duties as assigned by the department as needed.
- Perform other work as assigned, including work within your classification throughout the
bargaining unit. - Assist in HtR and Workday tasks as needed
Education Minimum Requirement:- High School Diploma or equivalent.
- Required Experience and Skills: Minimum of (3) years Administrative Assistant Experience Advance computer skills using MS Outlook, MS Teams, WORD, EXCEL, Power Point, and operations of other company internal systems.
- Demonstrated experience scheduling coordinating complex, multi-leg domestic and international travel • SAP-CONCUR-ARIBA experience processing Expense Reports, Purchase Orders, Payment Request, Vendor Add Forms, as well as report within these systems.
- Ability to handle and prioritize many simultaneous assignments.
- Event Planning/Coordination Experience.
- Extraordinary attention to detail.
- Outstanding communication, collaboration and people skills.
- Budget/Finance Management experience.
- Project management experience preferred.
#MSJR
The salary range for this role is: $63,800 - $100,400
This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee's position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.
The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.
We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days.
Required Skills:Preferred Skills:Current Employees apply HERE
Current Contingent Workers apply HERE
Employee Status: Regular
Relocation:No relocation
VISA Sponsorship:No
Travel Requirements:No Travel Required
Flexible Work Arrangements:Not Applicable
Shift:1st - Day
Valid Driving License:No
Hazardous Material(s):n/a
Job Posting End Date:11/17/2026
*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date. 
