Administrative Assistant I-II (DOQ)

Salary : $73,966.05 - $90,122.03 Annually
Location : 6075 Kimball Ave., Chino CA 91708, CA
Job Type: Full-Time Regular
Job Number:
Division\Department: Board & Administrative Services Department
Opening Date: 11/09/2026
Closing Date: 11/15/2026 11:59 PM Pacific
Max Number of Applicants: 200

THE POSITION:
THE OPPORTUNITY:

Do you enjoy working on a high-performing team where you can apply your organizational, problem-solving, and administrative skills? Are you an experienced administrative professional interested in meaningful work with an organization recognized for its leadership in technology and innovation? If so, the Inland Empire Utilities Agency (IEUA) has an exciting opportunity for you as an Administrative Assistant I-II (DOQ)!

IEUA is seeking a proactive, detail-oriented, and dependable professional to join the Board and Administrative Services Department. This position provides a variety complex of administrative and project support to department management and professional staff, including preparing and maintaining documents and records, coordinating meetings, tracking departmental and project information, and assisting with purchasing, budget, and other administrative processes and duties as assigned.

The ideal candidate is highly organized, accurate, customer-service oriented, and able to effectively manage multiple priorities and deadlines. The successful candidate will demonstrate strong written and verbal communication skills, sound judgment, attention to detail, and the ability to work both independently and collaboratively. This is an excellent opportunity for a resourceful administrative professional who takes pride in supporting an effective team and contributing to IEUA's mission and operations.
EDUCATION, TRAINING, AND EXPERIENCE:

Administrative Assistant I:
Graduation from high school or GED equivalent, and at least four (4) years of progressively responsible experience in administrative, financial, and/or technical support functions; or an equivalent combination of education, training, and experience. Experience in a public agency is preferred. Completion of college-level coursework is desirable and may be substituted for up to two years of the required experience on a year-for-year basis.

Administrative Assistant II:
Graduation from high school or GED equivalent, and at least seven (7) years of progressively responsible experience in administrative, financial, and/or technical support functions; or an equivalent combination of education, training, and experience. Experience in a public agency is preferred. Completion of college-level coursework is highly desirable and may be substituted for up to two years of the required experience on a year-for-year basis.

DESIRABLE QUALIFICATIONS:

• Experience providing administrative support to multiple individuals, teams, or departments, preferably in a public agency or similarly structured organization.
• Experience supporting procurement and financial processes, including purchase requisitions, purchase orders, invoice processing, contract tracking, and budget monitoring.
• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.
• Experience using SAP, Smartsheet, Laserfiche, or comparable enterprise systems.
• Experience maintaining accurate records, tracking deadlines, coordinating multiple assignments, and supporting departmental operations.
• Strong written and verbal communication skills, with experience providing customer service and coordinating with internal and external stakeholders.
• Experience identifying opportunities for process improvement and supporting administrative workflow efficiencies.

SKILLS AND ABILITIES:

• Organize, set priorities, and exercise sound judgment within areas of responsibility
• Compose clear, concise, and comprehensive correspondence, reports, presentations, and other written materials.
• Analyze problems, evaluate alternatives, and recommend effective courses of action.
• Prepare and maintain accurate reports, documents, records, and files.
• Operate a computer, standard business software, and other software programs and databases related to the area of assignment.
• Communicate effectively, both orally and in writing.
• Establish and maintain effective working relationships with those encountered in the course of work.

This position is Non-Exempt - eligible for overtime compensation.

Click the links below to view the full class specification for each position:

Administrative Assistant I GU 171 ($35.5606 - $43.3279 Hourly)

Administrative Assistant II PR 174 ($41.1621 - $50.1520 Hourly)

SELECTION PROCESS:
***The Inland Empire Utilities Agency reserves the right, if necessary, to accept only the first two hundred (200) applications.***There is one (1) vacancy in the Board and Administrative Services Department.

This recruitment is being conducted to fill one (1) vacancy and will establish an eligibility list which may be used to fill future vacancies as they occur during the active status of the eligibility list.

All employment applications will be reviewed for accuracy, completion, relevant experience, education, training and other job-related qualifications. Applicants with the strongest background relating to the responsibilities of this position will be invited to participate in the testing process which may include one or more of the following: written test, oral interview, performance/practical examination. The successful candidate will be required to pass a background/reference check and pre-employment physical examination including a drug screen (for safety sensitive position) at no cost to the candidate. Please visit our website at www.ieua.org and select the Human Resources Department for additional information regarding the Agency, the hiring process and benefit information.
Recruitment Timeline

1st Interview: Week of December 07, 2026, or agreed upon date by both HR recruiter & Dept (TENTATIVE)

2nd Interview: Week of December 14, 2026, or agreed upon date by both HR recruiter & Dept (TENTATIVE)
**All dates are tentative and subject to change based on the needs of the Agency.**
Any applicant requiring reasonable accommodation during the selection process due to a qualified disability must inform the Human Resources Office at (909) 536-8849 or hrdept@ieua.org at least 72 hours in advance of the need for accommodation.

The Inland Empire Utilities Agency does not sponsor employment visas at the time of hire or during the course of employment. All applicants and employees must be legally authorized to work in the United States at the time of application and throughout the duration of employment.
THE PROVISIONS OF THIS ANNOUNCEMENT DO NOT CONSTITUTE A CONTRACT, EXPRESSED OR IMPLIED, AND ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.

The Agency offers a comprehensive benefit package for eligible employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit and employment type. This benefits overview is a summary and is not to be considered all-inclusive or applicable to all employees.

THE PROVISIONS OF THIS ANNOUNCEMENT DO NOT CONSTITUTE A CONTRACT, EXPRESSED OR IMPLIED, AND ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.

Retirement
California Public Employees' Retirement System (CalPERS):
An employee who becomes a "new" member of CalPERS for the first time on or after January 1, 2013 (and who was not a member of another California public retirement system prior to that date) will be enrolled in the CalPERS 2.0% @ 62 benefit formula with a three-year final compensation in accordance with Public Employees' Pension Reform Act of 2013 (PEPRA). New members (PEPRA) will be required to pay half of the normal cost (Govt. Code Section. 7522.30(c)) currently 6.75% of eligible earnings toward the employee contribution.

An employee who is a "classic" member of CalPERS, or a current member of another California public retirement system, who is hired on or after January 1, 2012, will be enrolled in the CalPERS 2.0% @ 55 benefit formula with a three-year final compensation. Classic members shall contribute 7% of eligible earnings toward the employee contribution.

Social Security/Medicare:
Along with CalPERS retirement, the Agency also participates in Social Security and Medicare. The Agency pays 7.65% on your behalf (6.2% Social Security + 1.45% Medicare), and the employee pays 7.65% via payroll taxes.

Medical
The Agency shall make a maximum monthly contribution towards the cost of his/her health insurance as follows:
Agency Medical Contribution
Health insurance is offered through CalPERS, and enrollment is optional with a signed Completion of a Health Benefit Opt Out and Attestation Form. Eligible employees who waive their medical benefit receive a cash incentive payment* equal to the monthly rate. Coverage is effective the first day of the month following enrollment.

*Note: Per applicable MOU/Personnel Manuals, an employee must be in a paid status for a minimum of sixty (60) hours per pay period to receive the difference between the monthly insurance allotment and the actual cost of his/her health, dental, vision and/or life insurance benefits.

Dental and Vision Insurance
The Agency offers two dental plans - Delta Dental (PPO) and Western Dental (DPO). Enrollment in one of the plans is mandatory. Coverage is effective the first day of the month following enrollment.

Vision insurance is offered through EyeMed Vision Plan and enrollment is voluntary. Coverage is effective the first day of the month following enrollment.

Term Life and Accidental Death & Dismemberment (AD&D) Insurance
Life and AD&D insurance is offered through Lincoln Financial Group. Executive Management employees are provided with 1 time their annual earnings up to $300,000. Unrepresented Management employees are provided with an Agency paid $90,000 Life and AD&D policy. Unrepresented non-management, and members of the Supervisors', Laboratory, Professional, General, or Operators' Unit are provided an Agency paid $50,000 Life and AD&D policy. Enrollment into a basic $10,000 Life and AD&D policy is required and paid by the employee. Employees may purchase dependent life, for their spouse and/or eligible child(ren), or additional Life and AD&D coverage for themselves up to $500,000. Coverage is effective the first day of the month following date of hire.

Employee Assistance Program
Agency employees are provided access to an Employee Assistance Program (EAP) which provides 24/7 assistance needed to help resolve life's challenges.
Disability Insurance
Short-term disability