Excellent verbal and written communication skills.
Strong organizational skills with the ability to manage multiple tasks.
Adaptable to different work styles and preferences.
Proficient in Microsoft Office Suite with strong technical capabilities.
High attention to detail in proofreading and recordkeeping.
Professionalism and discretion in managing sensitive information.
Proactive problem-solver with resourcefulness.
Dependable and disciplined, fostering trust and credibility.
Collaborative team player focused on positive work environments.
Responsibilities
Manage the assignment desk to ensure efficient workflow.
Act as gatekeeper to attorney's practice, controlling access and communications.
Interact with attorneys and legal teams to provide essential support.
Liaise with clients to facilitate communication and service delivery.
Maintain calendars and organize client and internal meetings efficiently.
Draft and revise correspondence and legal documents as needed.
Coordinate travel arrangements and secure necessary documentation.
Prepare client bills and track payments in collaboration with billing coordinators.
Benefits
Comprehensive benefits package.
Professional development opportunities within a prestigious law firm.
Collaborative work environment fostering team support and mentorship.
Full Job Description
Position Summary
The Administrative Assistant provides secretarial, technical, and organizational support to lawyers and managerial staff, as assigned. This is a dynamic position requiring professionalism, effective communication skills, and sound judgment, with a thorough understanding of the Firm's policies. The Administrative Assistant is a valued member of the support team, contributing to the overall success of the practice and department.
Essential Duties and Responsibilities
Manage an assignment desk.
Serve as gatekeeper to attorney(s)' practices.
Interact with attorneys and legal teams.
Liaise with clients.
Maintain calendars, schedule appointments, and organize client and internal meetings.
Draft, revise, and prepare correspondence, memoranda, and other legal documents.
Coordinate travel arrangements and secure required documentation (e.g., visas).
Enter attorney time and reimbursable expenses.
Prepare client bills, track payments, and work in tandem with billing coordinators
Assist with year-end activities and collections
Develop knowledge of practice groups and their operations.
Qualifications/Position Requirements
Excellent verbal and written communication skills.
Strong organizational skills, able to prioritize tasks and manage multiple responsibilities.
Capable of adapting work styles to varied situations and principals' preferences.
Proficiency in Microsoft Office Suite; strong technical skills required.
High attention to detail with strong proofreading, data entry, and recordkeeping skills; ensure follow-through on tasks and deadlines.
Professionalism and discretion in handling sensitive information; represent the Firm positively and respectfully.
Proactive problem-solver with initiative; anticipate needs and resolve issues resourcefully.
High standards of work ethic and personal integrity.
Dependable, responsive, and disciplined, inspiring confidence and credibility.
Collaborative team player; work effectively with internal departments and clients to foster a positive and cohesive work environment.
Contribute value to the practice floor support team and department.
Maintain awareness of industry trends.
Actively contributes with team-related activities and other knowledge-sharing activities including mentoring to ensure first-class service while away or out of office.
Education and/or Experience
Associate Degree or higher or
1 to 5 years' experience as an administrative assistant or paralegal
Compensation
The expected base salary for this position ranges from $70,000 - $125,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.
