Administrative AssistantDepartment: IEW&S
Employment Type: Full Time
Location: Aberdeen Proving Grounds, MD
Compensation: $61,000 - $118,000 / year
Description*** This position is contingent upon ACI's successful award of the associated government contract.*** All prospective applicants will be contacted to discuss contract timelines, the process associated with hiring for this role, and award decisions progress.Duties and Responsibilities:As an Administrative Assistant, you will be responsible for the planning and execution administrative and clerical tasks, as well as supporting office operations, finance, and management functions. Additionally, you will:
- Manages the principals' calendars to include coordinating and scheduling meetings and events.
- Coordinates and completes travel arrangements (Defense Travel System-DTS).
- Prepares correspondence to include Star and SES notes and certificates of appreciation.
- Receives and reviews read-ahead packages and other documentation for PEO and SES.
- Ensures all correspondence is in accordance with AR 25-50 prior to signature.
- Provides support for ceremonies, conferences, meetings, visits, and office calls.
- Maintains all records and security requests.
An Administrative Assistant who fits our team is:
- Dynamic: contributes energy and enthusiasm to our daily tasks, to the team's interactions, and to the Company's mission.
- Thorough: possesses an unparalleled work ethic; produces complete, even polished products; persistent; mission-focused; asks "Why?" as often as necessary to get to the root of the matter.
- Mature: respects others' opinions, beliefs, and culture; listens to ideas, shares thoughts, and works independently and together to contribute insights to the company's leaders.
- Forthright: speaks with conviction; argues based on understanding, respectfully.
- Inquisitive: seeks deeper explanations of how systems work, not the surface-level description of the actors involved; goes beyond "stick-fetching" to connect the unconnected.
- Timely: shows up, ready to think, prepared to get on with the day's assignments; contributes analytical insights that meet time-sensitive, reasonable requests.
- Honest: knows what's right, what's legal, what's appropriate; acts accordingly.
Required Qualifications:- Due to the sensitive nature of this work, a Department of War security clearance is required. All applicants must provide proof of U.S. Citizenship.
- Must possess or have the ability to obtain a Secret security clearance.
- High school diploma and 12 years of relevant experience supporting a Flag Officer or SES equivalent, or
- Associates degree and 10 years of relevant experience supporting a Flag Officer or SES equivalent, or
- Bachelor's degree in a related field six years of relevant experience supporting a Flag Officer or SES equivalent, or
- Masters's degree in a related field and two years of relevant experience supporting a Flag Officer or SES equivalent
- Working knowledge of AR 25-50
- Working knowledge of Microsoft Suite of Products
Preferred Qualifications:- Certified Administrative Professional
ACI Offers a Robust Benefits Package Which Includes:- Competitive salary
- Comprehensive Medical, Dental, and Vision plans
- Group Life and Voluntary Life Insurance plans
- Retirement Savings Plan
- Paid Time Off
- Paid Parental Leave
- Tuition and Professional Development Reimbursement Program
