POSITION INFORMATION: BASIC DETAILSLocation: Texas - Statewide (Remote w/Travel)
Full-Time/Part-Time: Full-time
FLSA Status: Exempt/Salaried
Travel Requirement: Yes - up to 50%
Teleworking: Yes
Pay: $100,000 to $105,000 annually
*Final offer determination is based on a combination of factors, including candidate educational background, years of relevant experience, and specific labor category (LCAT) mapping requirements.
POSITION SUMMARY INFORMATION: DUTIES AND REQUIREMENTSPosition Overview: In this role, you will oversee the administrative functions supporting a government-contracted detainee transportation program operating throughout Texas. This position is responsible for maintaining accurate personnel and operational records, coordinating administrative processes, supporting staffing and onboarding activities, managing required documentation, and ensuring administrative compliance with government contract requirements. The Admin Manager will work closely with Program Management, Operations, Training, Fleet, Human Resources, and government representatives to ensure timely and accurate administrative support across a geographically dispersed operation. The ideal candidate will have strong organizational and administrative management experience, exceptional attention to detail, and experience supporting government contracts or complex, multi-location operations.
Responsibilities:
- Manage day-to-day administrative functions, records, and multi-site coordination for statewide transportation operations across Texas, with limited operations extending into New Mexico and Oklahoma.
- Track employee onboarding, credentials, certifications, attendance, and compliance requirements in coordination with HR and Training.
- Prepare management reports, staffing rosters, payroll verification, and administrative deliverables for government contract audits and inspections.
- Maintain organized digital and physical filing systems, ensuring strict confidentiality and data security for sensitive personnel and operational files.
- Standardize administrative processes, streamline workflows, and travel to regional operational locations as needed.
Qualifications:
- Bachelor's degree in a related field and at least 5 years of progressive administrative or office management experience within government contracting, transportation, detention, or fleet management (equivalent experience considered in leu of bachelor's degree).
- Demonstrated background in multi-site recordkeeping, document control, personnel tracking, and compliance management.
- Advanced proficiency with Microsoft Office suite (especially Excel), administrative systems, and data tracking tools.
- Exceptional organization, attention to detail, and communication skills for coordinating with internal departments and government officials.
- Valid driver's license and ability to pass required government background investigation and suitability screening.
Work Environment:
Employees may be exposed to extreme cold or hot weather conditions, fumes, or airborne particles, toxic or caustic chemicals, and loud noise.
Physical Requirements:
Employees may be required to remain in a stationary position, stand, push, pull, climb, kneel, crawl, balance, squat, bend, and reach. Employees may be also required to use gear to move items around, including, but not limited to, carts and dollies. Employees may also be occasionally required to lift and/or move up to 49 pounds.
