We are seeking numerous Acquisition Specialists to help support our government client's Procurement Section in Huntsville, AL. We currently have multiple Tier Levels of Labor Categories ranging from 8 to 15+ years of experience in Federal Contracting.
The Acquisition Specialist performs a full range of complex pre- and post-award contracting functions including, but not limited to, acquisition strategy development, acquisition planning, procurement package input and validation, solicitation, negotiation, administration, and closeout/termination. This position requires personnel to have an ACTIVE Top Secret Clearance.
Location: This position is performed on-site at 4940 Fowler Road, Redstone Arsenal, AL. Regular on-site attendance is required to support customer and contract requirements.
Minimum Qualifications
Federal Contracting Lifecycle Experience: Comprehensive, cradle-to-grave experience administering federal government contracts across both pre-award and post-award phases in at least one of the following domains:
- Professional Services
- Research and Development (R&D), Security, or Logistics
Regulatory Compliance & Policy: Demonstrated proficiency applying the Federal Acquisition Regulation (FAR) and federal contracting principles to administer contracts, select contract types, and ensure statutory compliance.
Cost & Price Analysis: Experience applying cost and price techniques to evaluate contractor bids, proposals, and contractor responsibility determinations.
Procurement & Financial Systems: Demonstrated proficiency using federal acquisition tools and databases, including GSA eBuy, GWACs, NASA SEWP, SAM.gov, FPDS-NG, CPARS, and federal procurement/financial management writing systems (e.g., UFMS or equivalent).
Pre- & Post-Award Negotiations: Documented background conducting discussions and negotiations across the procurement lifecycle.
Stakeholder Coordination: Proven customer service experience collaborating directly with Contracting Officers, program offices, technical teams, and industry partners throughout acquisition execution.
Acquisition Planning SupportProgram Office Advisory: Assist the Contracting Officer (CO) in serving as an Acquisition Support Advisor to the program office team throughout the acquisition lifecycle.
Strategy & SOW Development: Participate in acquisition strategy planning meetings, document meeting minutes, assist with requirement generation and Statement of Work (SOW) development, and draft formal acquisition plans/strategies.
Process Streamlining: Provide recommendations and strategies for implementing performance-based contracting and streamlining acquisition processes.
Market Research & Sourcing Strategy: Assist the CO in researching and formulating recommendations for procurement sources, contracting vehicles, contracting agencies, and competition requirements.
Acquisition Package Preparation: Assist customer teams in preparing standardized, audit-ready acquisition documentation, including:
- Independent Government Cost Estimates (IGCE)
- Life-cycle cost goals, design-to-cost parameters, should-cost analyses, and risk/trade-off determinations
- Justifications for Other Than Full and Open Competition (JOFOC / sole-source justification letters)
- Procurement integrity documentation, including non-disclosure agreements (NDAs), conflict-of-interest forms, and signed evaluation panel appointment letters
Solicitation / Source Selection SupportRequirement Evaluation & Strategy: Review new requirements to determine the optimal processing path (e.g., modifying an existing contract/delivery order vs. initiating a new procurement) and provide formal procurement action recommendations to the Contracting Officer (CO).
Funding Verification: Ensure funding for the acquisition effort is available, committed, and adequate based on the Independent Government Cost Estimate (IGCE).
Public Notices & Solicitations: Draft and post acquisition notices and solicitation packages across relevant portals (SAM.gov, GSA Schedules, and NASA SEWP), including:
- Public notices (Synopses, Sources Sought, and Requests for Information [RFIs])
- Formal solicitation documents (Requests for Proposals [RFPs], Requests for Quotations [RFQs], and Invitations for Bids [IFBs])
Vendor Conferences: Schedule, prepare materials for, and assist in facilitating vendor/pre-proposal conferences as directed by the CO.
Proposal Evaluation & Negotiations:
- Review contractor proposals, make independent evaluation determinations, and prepare comprehensive proposal evaluation documentation.
- Formulate and deliver recommendations to the CO both before and after negotiations.
- Assist the CO with the review and compliant disposition of unsolicited proposals.
Award Execution & File Maintenance:
- Draft contract award documents using the FBI's Unified Financial Management System (UFMS).
- Assemble and organize complete, compliant contract files.
- Perform all Contract Specialist functions required to acquire supplies and services in strict accordance with FBI policies and guidelines (including security protocols).
Post Award SupportPerformance Monitoring & Oversight:
- Assist the Contracting Officer (CO) with ongoing performance monitoring, conducting program management reviews, surveillance activities, and tracking progress against delivery/task orders and contracts.
- Establish necessary controls to verify compliance with contractual standards, and administer corrective action plans as appropriate.
- Coordinate the receipt, technical review, formal acceptance, and filing of contractor deliverables.
Financial Administration & Invoicing:
- Monitor and advise the CO on contract financial health, ensuring required cost and financial reports are submitted on schedule.
- Provide support for timely invoice review and processing.
- Evaluate payment requests submitted under Progress Payment or Performance-Based Payment clauses.
Contract Actions & Modifications: Draft delivery/task orders, administrative and bilateral modifications, and period of performance extensions.
Performance Reporting & Briefings:
- Assist the CO with post-award orientations, conferences, and briefings.
- Complete Contractor Performance Evaluation Forms (CPARS) and related past performance questionnaires (PPQs).
Compliance, Contested Actions & File Administration:
- Maintain complete award records and official contract files in accordance with agency Procurement Section guidelines.
- Assist the CO with administrative and legal documentation required for protests and terminations.
Minimum Education: Bachelor's Degree or additional years of experience in Federal Contracting
- 8 to 15+ years of experience in Federal Contracting.
Desired Qualifications:
- Master's Degree in Business, Government Contracting
- FAC-C or DAWIA Level II or III Certification in Contracting or equivalent
- Experience as a Federal, Warranted Contracting Officer
