The OpportunityTopDog Law is seeking an experienced and detail-oriented
Accounts Payable Supervisor to oversee the firm's accounts payable function and ensure accurate, timely, and efficient processing of vendor invoices and payments.
This role will be responsible for managing day-to-day AP operations, maintaining strong financial controls, resolving vendor issues, and ensuring the AP team consistently meets deadlines and service expectations. The Accounts Payable Supervisor will work closely with Accounting, Finance, Procurement, and internal stakeholders to improve processes, increase efficiency, and maintain accurate financial records.
The ideal candidate is highly organized, analytical, and comfortable working in a fast-paced, high-growth environment. This person should be a strong people leader who takes ownership, identifies opportunities for process improvement, and maintains a high level of accuracy while managing competing priorities.
What You Will Own- Supervise the day-to-day operations of the Accounts Payable function.
- Lead, coach, and develop AP team members while establishing clear expectations and accountability.
- Oversee the timely and accurate processing of vendor invoices, expense reports, reimbursements, and payments.
- Review invoices for appropriate documentation, coding, approvals, and compliance with company policies.
- Ensure invoices are properly coded to the appropriate general ledger accounts, departments, entities, and cost centers.
- Manage payment runs and ensure vendors are paid accurately and on schedule.
- Monitor AP aging and proactively address past-due invoices, discrepancies, and outstanding items.
- Research and resolve vendor inquiries, payment discrepancies, duplicate invoices, and billing issues.
- Maintain strong relationships with vendors and internal stakeholders to ensure timely resolution of AP issues.
- Partner with Accounting to support accurate month-end and year-end close processes.
- Assist with AP-related account reconciliations and ensure outstanding balances are appropriately researched and resolved.
- Maintain and strengthen internal controls around invoice processing, approvals, vendor setup, and payment authorization.
- Review vendor onboarding and banking information to help prevent payment fraud and unauthorized changes.
- Identify opportunities to automate and streamline AP processes while maintaining appropriate controls.
- Develop and maintain AP procedures, documentation, and workflow standards.
- Monitor team performance, workload, and turnaround times to ensure service-level expectations are met.
- Prepare and maintain AP reporting, including aging, payment activity, outstanding invoices, and other relevant metrics.
- Partner with Procurement and department leaders to improve purchasing and invoice-management processes.
- Assist with audits by providing AP documentation, schedules, and supporting information.
- Ensure compliance with company policies, accounting standards, and applicable tax requirements.
- Support system implementations, process improvements, and other Accounting/Finance projects.
- Take ownership of identifying process gaps and implementing practical solutions that improve accuracy and efficiency.
What You BringRequired:- Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
- 5+ years of experience in Accounts Payable, Accounting, or a closely related function.
- 2+ years of supervisory or team leadership experience preferred.
- Strong understanding of full-cycle Accounts Payable processes.
- Experience managing invoice processing, vendor payments, expense reimbursements, and AP reconciliations.
- Strong understanding of general ledger coding and basic accounting principles.
- Experience with accounting/ERP systems and AP automation platforms.
- Advanced proficiency with Excel or Google Sheets, including the ability to analyze and organize financial data.
- Strong understanding of internal controls and payment authorization processes.
- Experience identifying and resolving invoice discrepancies, vendor issues, and payment exceptions.
- Strong organizational skills with exceptional attention to detail and accuracy.
- Ability to manage multiple priorities and meet deadlines in a high-volume environment.
- Strong communication and interpersonal skills with the ability to work effectively across departments.
- Demonstrated ability to coach, develop, and hold team members accountable.
- Comfortable working independently and taking ownership of problems through resolution.
- Ability to identify inefficiencies and recommend practical process improvements.
- Experience in a high-growth, multi-entity, or multi-state organization is a plus.
- Experience within a law firm, professional services organization, or similarly complex environment is a plus.
Who Thrives Here (Core Values)We don't hire on resumes alone. We hire for competence, character, and mindset.
- Embrace Change: Open to feedback, embracing change, and always asking "what's next?"
- Committed: You care deeply, have your teammates' backs, and show up to build something lasting.
- No-Ego Energy: Positive, professional, and solutions-oriented. Drama stays at the door.
- Ownership: You do what you say, follow through, and treat the business like it's yours.
- Fast & Hungry: You move with urgency, thrive under high expectations, and are motivated by growth and impact.
What We Offer- Base Salary: $74,400 - $95,600, commensurate with experience
- Our job postings reflect the compensation range for the specific market and location of each role. Ranges vary by geography based on local market rates and cost of labor.
- Benefits include: Medical, dental, and vision insurance, 401(k) with company match, HSA, life insurance, disability coverage, paid time off, and parental leave.
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