Accounts Payable Manager

Job Posting Title:

Accounts Payable Manager

----

Hiring Department:

Dell Medical School

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

40

----

FLSA Status:

Exempt from FLSA

----

Earliest Start Date:

Immediately

----

Position Duration:

Expected to Continue

----

Location:

AUSTIN, TX

----

Job Details:

PURPOSE

The Accounts Payable Manager leads the daily operations of the Accounts Payable function for the organization, ensuring accurate, timely, and compliant disbursement of institutional funds. The role oversees invoice processing, assists with vendor management, and leads the commercial card program in accordance with the Handbook of Business Procedures, UT System policy, and Texas state requirements including the Texas Prompt Payment Act.

RESPONSIBILITIES

Accounts Payable Operations Management

·       Manage and oversee the full accounts payable cycle, including PO and non-PO voucher processing, invoice review, three-way matching, payment scheduling, and disbursement activities.

·       Ensure timely and accurate payment processing across state, designated, restricted, gift, and other funding sources.

·       Monitor accounts payable workflows, transaction volumes, and service levels to ensure operational effectiveness.

·       Resolve complex payment issues, invoice discrepancies, vendor disputes, and payment exceptions.

·       Oversee commercial card administration and associated payment processes.

Staff Leadership and Performance Management

·       Supervise, train, coach, and evaluate accounts payable staff.

·       Assign and prioritize workloads to ensure timely completion of work.

·       Establish performance expectations and monitor productivity, accuracy, and service standards.

·       Support employee development, engagement, and succession planning activities.

·       Participate in recruitment, onboarding, performance management, and corrective action processes.

Compliance, Internal Controls, and Risk Management

·       Ensure compliance with federal, state, university, and institutional policies and regulations governing accounts payable activities.

·       Oversee adherence to the Texas Prompt Payment Act, State Comptroller requirements, IRS reporting requirements, and university business procedures.

·       Develop, implement, and maintain accounts payable policies, procedures, and internal controls.

·       Identify and mitigate financial, operational, and compliance risks.

·       Safeguard institutional funds against duplicate, erroneous, and fraudulent payments, including verification of vendor banking and remittance changes.

·       Support internal, external, and state audit activities.

Vendor Relations and Cross-Functional Partnership

·       Collaborate with Procurement, Supply Chain, Travel, Finance, and departmental stakeholders to support payment operations.

·       Assist with vendor onboarding, maintenance, and payment-related inquiries.

·       Resolve escalated vendor concerns and service issues.

·       Coordinate resolution of purchase order exceptions, receiving discrepancies, and payment disputes.

·       Promote positive working relationships with internal and external partners.

Financial Reporting and Close Support

·       Support month-end and year-end close activities related to accounts payable.

·       Review accounts payable transactions and outstanding liabilities for accuracy and completeness.

·       Prepare and analyze reports, reconciliations, and aging schedules.

·       Provide documentation and financial information required for annual financial reporting and audits.

·       Monitor and report key accounts payable metrics and operational performance indicators.

Process Improvement and Systems Administration

·       Evaluate and improve accounts payable processes to enhance efficiency, accuracy, and customer service.

·       Lead or support workflow automation, electronic invoicing, and system enhancement initiatives.

·       Recommend and implement process improvements and best practices.

·       Support optimization of payment methods and related technologies.

·       Maintain documentation related to accounts payable systems and procedures.

 

REQUIRED QUALIFICATIONS

• Bachelor's degree in accounting, finance, or business, or an equivalent combination of education and experience.
• 5 years of progressively responsible accounts payable or disbursements experience, including two years supervising staff.

• Working knowledge of ERP financial systems and strong Excel skills.

• Knowledge of internal controls, 1099 reporting, and payment compliance.

 

PREFERRED QUALIFICATIONS

• Experience in higher education, academic medicine, or state government.
• Familiarity with UT Austin's financial systems (including *DEFINE) and the Handbook of Business Procedures; Workday experience.
• Experience applying the Texas Prompt Payment Act and state comptroller expenditure rules.
• Experience with AP automation/OCR platforms and process redesign.
• Experience utilizing AI tools as a means of improving efficiency.
• Certified Accounts Payable Professional (CAPP) or similar certification.

 

SALARY RANGE

$91,964 + depending on qualifications

Working Conditions

• Standard office environment.
• Regular use of a computer, ERP and financial systems, and standard office equipment.
• Periodic extended hours may be required during month-end, fiscal year-end close, and audit periods.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

----

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

----

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

----

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

----