Accounts Payable Manager owns the Accounts Payable function, setting AP strategy, policy, and controls across all entities while leading and developing a high-performing team of AP professionals.
Key Responsibilities: - Own AP strategy, policy, and internal controls, including invoice processing, payment operations, vendor master data - supplier services, and 1099 compliance.
- Lead, develop, and manage AP staff, fostering a high-performance, continuous-improvement culture.
- Monitor departmental metrics for invoice processing accuracy and timeliness, payment error rates, vendor master data integrity, and 1099 compliance.
- Serve as primary escalation point for complex vendor disputes, payment exceptions, banking issues, and audit inquiries.
- Own year-end 1099 reporting strategy, including oversight of TIN matching, third-party vendor coordination, and timely, accurate filing across all entities.
- Oversee vendor master data quality and integrity for the team, ensuring W-9 collection and maintenance standards are met and IRS 1099 compliance is maintained.
- Oversee banking and payment activity, including ACH, wire, check to ACH conversion.
- Partner with Customer Finance, Payroll, Procurement, Operations, Legal, and other internal teams to resolve upstream issues, improve processes, and drive automation.
- Support internal and external audits related to accounts payable, vendor master data, and disbursements.
- Drive AP automation and technology initiatives, including ERP enhancements, workflow improvements, and best-practice implementations.
- Ensure that reviews, performance management, regular one-to-one sessions, and skip levels are executed timely and documented; partner with HR on any issues.
- Own month-end close activities and AP reporting, including reconciliations and variance analysis as assigned.
Qualifications:- 6+ years of progressive accounts payable or related accounting experience, including people management responsibility.
- Knowledge of full-cycle AP, vendor master data management, payment operations, and 1099 compliance.
- Proven track record leading and developing teams in a high-volume environment.
- Strong understanding of internal controls, banking, and continuous improvement methodologies.
Knowledge and Skills:- Strategic and operational leadership skills with ability to set vision and drive execution.
- Advanced Excel skills and hands-on experience with ERP systems and workflow systems.
- Experience managing multiple banking platforms and payment channels.
- Excellent stakeholder management, communication, and executive presentation skills.
- Strong analytical and problem-solving skills with the ability to interpret data and drive decisions.
Education Requirements:- Bachelor's degree in accounting, finance, or business preferred. Relevant years of progressive experience may be considered in lieu of a degree.
Physical Requirements:- Ability to sit and work at a computer for extended periods.
- Ability to communicate effectively via phone, video, and email.
Environment/Noise:- Office environment with standard noise levels typical of a professional workplace.
Other Information:- Occasional extended hours may be required, particularly during month-end close, year-end reporting, and audits.
Reports To: Director of Finance / Controller
Manage People: Yes
Benefits & Other Compensation:This position includes eligibility for the following benefits, subject to applicable plan terms:
- Healthcare Benefits - Medical, Dental, and Vision coverage
- Retirement Benefits - 401(k) with employer match (19 years of age and older)
- Time Off - Paid time off (PTO) and leaves of absence, in accordance with applicable law and eligibility criteria
Eligibility for benefits and the specific terms, conditions, and offerings are governed by the applicable plan of documents and company policies, which may be amended at the Company's discretion.
