About this position:The Accounts Payable Manager manages and performs all aspects of accounts payable and is responsible for the agency's credit card process.
What you'll be doing:You will serve as a subject matter and accounting policy expert, answering a wide variety of questions from managers and staff to ensure compliance with policies. You are responsible for the full accounts payable cycle and for supervising the Accounts Payable Lead. You will code invoices, process check requests, and maintain records to support audits. You will also reconcile accounts payable to the general ledger, manage the agency's credit card process, and support the annual audit.
Key Responsibilities:- Function as the authority on PPGNHAIK accounts payable policies, distribution codes, the general ledger process, and other accounting policies and procedures, and answer complex accounting questions for people with non-financial backgrounds
- Recommend policy and procedure changes, and work with the Controller to update and revise policies as needed
- Support the full accounts payable cycle and oversee the work of the Accounts Payable Lead, providing vacation coverage as needed
- Review and code invoices to allocate costs correctly, and audit the work of the Accounts Payable Lead and Purchasing for accuracy, making corrections as needed
- Review check requests for policy compliance and proper authorization, determine payment process and type, confer with the Controller as needed, and ensure accurate and timely processing
- Create and maintain all vendor files, ensuring tax information needed for 1099 preparation is received before payments are issued, in line with Human Resources policy on independent contractors
- Comply with federal 1099 reporting requirements by studying existing and new regulations, enforcing adherence, and preparing the annual 1099s
- Coordinate ongoing processing and filing of weekly check runs
- Prepare payables documentation to support audits, and maintain documents electronically under agency records retention standards
- Partner with the Facilities Manager on leases and monthly rent payments
- Support B&O tax filings and rent entries, and help departments with coding and paying bills
- Maintain the following systems and processes:
- The Microix system, including users, workflows, chart of accounts, and adjustments
- The AvidXchange vendor ACH program
- Emburse employee expense software, including supporting staff and approving all expense reports for policy compliance
- Sage FAS fixed asset data, including monthly depreciation entries and uploads to MIP
- AP cash projections
- Prepare annual audit requests and documentation, monthly reconciliations, journal entries for specified billings (with reclasses as needed), and distribution spreads as needed
Supervisory Responsibilities:Accounts Payable Lead
Education:AA or technical certificate in accounting preferred
Experience:- Minimum of five years in accounts payable required
- Three years of supervisory experience preferred
- Experience with Abila MIP and non-profit payables preferred
Skills:- Proficient in Microsoft Office, with expert skills in Excel required
- Demonstrated ability to work successfully with individuals from a wide range of backgrounds
- Strong written, oral, and interpersonal skills
- Extremely close attention to detail and highly analytical
- Ability to maintain confidentiality of sensitive information
Salary Range:WA State: $69,200-115,333
*Actual starting pay will be determined based on factors including, but not limited to, relevant experience, education, internal equity, geographic location, and the budgeted hiring range established for the position.
Location:2001 East Madison Street;
Seattle, WA 98122
Position Type:Full-time - Exempt
Benefits Eligibility:This position is eligible for PPGNHAIK benefits. As part of our total compensation, we provide a comprehensive benefits plan including medical, dental and vision plans, retirement, paid time off, short and long-term disability, and life insurance. For more information about our benefits program, please email [redacted].
Other Information:All our employees must present proof of receiving a current flu shot prior to their first day of employment.
What we expect from you:- That you adhere to our code of conduct, policies, procedures, and protocols.
- That you always demonstrate a high degree of professionalism.
- That you always support and model our customer service standards.
- That you value continuous learning and seek ongoing training and development.
Perks As part of our total rewards package, we offer meaningful work, generous time off and benefits, promotional opportunities, and competitive compensation. Our attractive benefits package includes medical, dental and vision coverage for you and eligible dependents, life insurance, short and long term disability coverage, as well as a retirement plan with matching contributions by employer. We also provide transportation benefits at eligible locations. For additional information regarding compensation, pay scales, or total rewards, please reach out to [redacted].
