Job Type
Full-time
Description
The Accounts Payable and Real Estate Accounting Manager is responsible for overseeing the people, processes, and systems that drive timely and accurate payments, maintain financial integrity, and ensure compliance across multiple entities. This is a hands-on leadership position that will have an integral role as we transition to a new ERP and streamline collaboration with teams.
This position will lead the accounts payable operations and help scale the team during growth and transformation. This role ensures accurate financial reporting, maintains leased and fixed assets and depreciation schedules across entities, compliance with all sales and tax laws, and adherence to organizational accounts payable policies and procedures.
Requirements
Directly supervises one or more employees. Responsible for hiring, planning, monitoring and taking corrective action when necessary, including termination. Addresses concerns with staff to ensure a positive work environment. Works closely with Director on personnel issues, escalating as appropriate.
• Lead the accounts payable function, supervising the AP Lead and AP Clerk
• Manage end-to-end payables, ensuring accuracy, timeliness, and compliance
• Oversee administration of corporate card portal and expense reimbursements
• Ensure timely payment of debt and reconciliation to amortization schedules
• Reconcile accounts payable-related general ledger accounts
• Own intercompany transactions, rent invoicing, and CAM reconciliations across entities
• Maintain leased asset, fixed asset, and depreciation schedules across entities
• Prepare and file sales & use tax and personal property tax returns
• Prepare, file, and distribute Form 1099
• Manage month end close for real estate entities and holding company, supporting analysis
• Manage stale check escheatment process
• Develop and implement policies and procedures that create clarity, efficiency, and accountability
• Collaborate cross-functionally with Directors, Procurement, and other departments
• Support audit requests and the financial reporting process
• Support tax return preparation for real estate entities and holding company
• Contribute to cash flow forecasting and help manage payment timing strategies
• Play a key role in our ERP transition and AP automation projects
• Other duties as assigned
Education: • Bachelor's degree from an accredited college or university in Accounting or related field.
• CPA preferred but not required
• Minimum 8+ years of accounting experience, with at least 3-5 years in a management role
• A combination of education and experience providing the required skills and knowledge will be qualifying.
• Strong knowledge of AP best practices, internal controls, and tax compliance
• Advanced Excel skills and experience with ERP/AP systems
• Proactive, resilient, and empathetic leadership style
• Ability to lead through change and build processes from the ground up
• Strong sense of integrity, curiosity, and collaboration
Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Physical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
(The phrases "occasionally", "regularly", and "frequently" correspond to the following definitions: "occasionally" means up to one-third of working time, "regularly" means between half and two-thirds of working time, and "frequently" means two-thirds and more of working time.)
• The work environment is the typical office environment. The employee must be able to complete their work satisfactorily in an environment where there are significant distractions, including staff, patients, and vendors walking through and conversing, telephones ringing, conversations carrying over, loud noises, and interruptions to answer questions from others.
• While performing the duties of this job, the employee is frequently required to sit and use hands to finger, handle, or feel objects, tools, or controls up to 8 hours per day. The employee frequently is required to talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms, and stoop, kneel, crouch, or crawl.
• The employee may occasionally lift and/or move up to 20 pounds and should do so in a sound and safe manner. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Benefits:- Medical, Dental, & Vision coverage
- Life and AD&D Insurance
- Short- and Long-term disability coverage
- Retirement savings and profit sharing plan participation
- Employee Assistance Program
- Paid Holidays & Time Off
- Company-sponsored events
**Benefit eligibility is dependent on employment status, and a waiting period may apply
Applications will be accepted until the position is filled; to receive full consideration, please apply by November 25, 2025
Salary Description
$80,000-$110,000/commensurate with experience
