Accounting Systems Analyst

Accounting Systems Analyst
Location: Chula Vista, CA
Salary Range: $75,000 - 95,000 (DOE / Q)

52 Weeks

POSITION SUMMARY

The Accounting Systems Analyst performs complex and technical accounting work for MAAC's programs and funding sources and serves as the organization's primary NetSuite administrator. This role combines strong nonprofit accounting skills with ownership of the financial system, ensuring that MAAC's financial data is accurate, secure, and useful for decision-making. The Accounting Systems Analyst partners with Finance, program leaders, IT, and external vendors to maintain the integrity of the general ledger, support compliance with funder requirements, and continuously improve how financial processes run in NetSuite.

The duties listed below are intended only as illustrations of the various types of work that may be performed.

Accounting and Financial Reporting (70%)

• Perform complex and technical accounting work in the maintenance and analysis of records of revenues, expenditures, and special program and project funds. Prepare analyses, schedules, journal vouchers, and reconciliations to produce periodic financial reports in accordance with GAAP and other applicable accounting standards. Reconcile major postings to source documents, and audit and process a variety of accounting documents.
• Make recommendations on and calculate the allocation of program costs. Analyze cost data and prepare project and grant accounting reports.
• Prepare projections of revenues, budget estimates, and supporting schedules. Monitor and report on budget and revenue account status and review and process requests for budget adjustments. Answer questions and compile special reports for program and departmental use in budget tracking and reporting.
• Prepare financial reports and analyses used to draft proposals during the collective bargaining process with labor unions.
• Prepare or ensure the preparation of accounting, statistical, and narrative reports and statements required by federal, state, and local agencies and management. Ensure that funds are budgeted, controlled, accounted for, reconciled, and audited according to acceptable accounting practices and legal requirements.
• Review financial transactions to ensure conformance to agency, county, state, and federal policies, rules, regulations, and codes. Support the annual financial audit and Single Audit.
• Provide technical expertise, assistance, and guidance to program and department management and other personnel in the analysis of budget, payroll, receivables, expenditures, compliance with program requirements, and other financial issues and discrepancies.

NetSuite Administration and Financial Systems (30%)

• Serve as MAAC's primary NetSuite administrator and system owner, responsible for the configuration, stability, and effective use of the platform.
• Manage user provisioning, roles, and permissions, including segregation of duties. Conduct periodic access reviews and ensure data security and integrity.
• Configure custom fields, forms, records, and approval workflows to support accounting, grant, and program processes. Test changes in sandbox before deploying to production.
• Build and maintain saved searches, reports, and dashboards that give program and department managers timely budget-to-actual visibility. Maintain the chart of accounts and its segments (departments, classes, locations, funds, and grants), ensuring consistency, governance, and data quality.
• Participate in and support integrations with other business systems, such as payroll, HRIS, banking, and CRM. Monitor integrations and resolve errors. Manage testing for NetSuite's semi-annual releases.
• Provide training, documentation, and first-line support to finance team members, budget holders, and other stakeholders.
• Identify opportunities for system and process improvements and automation and work with IT and vendors to implement updates and enhancements. Troubleshoot issues and liaise with NetSuite support and implementation partners when necessary. Maintain clear system and process documentation.
• Performs other related duties as assigned.

QUALIFICATIONS AND SKILLS
Knowledge of:

• Principles and practices of general, fund, and governmental accounting, including financial statement preparation, financial and internal controls, and financial reporting.
• Principles and practices of cost accounting, and accounting standards applicable to nonprofit operations and funding sources, including Uniform Guidance (2 CFR 200).
• Laws, regulations, policies, and procedures relating to the financial administration of nonprofit agencies.
• Oracle NetSuite administration, including user roles and permissions, saved searches, workflows, reporting, and general ledger structure.
• Practices, documents, and terminology used in processing accounting transactions and financial recordkeeping.

Ability to:

• Perform highly responsible and complex accounting, budget, and finance activities related to fund apportionment, revenue limits, and local, state, and federal programs.
• Administer and configure NetSuite independently and translate business needs into practical system solutions.
• Use Microsoft Office applications, including advanced Excel functions, and other standard financial and business software.
• Understand and apply internal fiscal controls; analyze and make sound recommendations on complex financial data and operations.
• Explain technical and financial concepts clearly to non-finance and non-technical users.
• Organize, set priorities, take initiative, and exercise independent judgment within areas of responsibility, with high attention to detail.
• Establish and maintain effective working relationships with all levels of management, employees, funding source representatives, vendors, and others encountered in the course of work.
• Prepare clear and accurate financial records and reports, and communicate clearly and effectively, both orally and in writing.

EDUCATION, EXPERIENCE AND CERTIFICATION
Required

• Bachelor's degree in Accounting, Finance, Information Systems, or a related field.
• 2+ years of accounting experience, including month-end close, journal entries, reconciliations, and financial reporting.
• 1+ year of NetSuite experience; preferred administration experience, including user roles and permissions, saved searches, workflows, and reporting.
• Advanced Excel skills and experience with complex financial analysis.

Preferred

• Masters degree in Accounting, Finance, Information Systems, or a related field.

• Oracle NetSuite Certified Administrator certification.
• Nonprofit, fund, or grant accounting experience.
• Experience with NetSuite integrations, implementations, or upgrades.
• Will consider an appropriate combination of education and work experience to meet requirements.

VALUE-BASED BEHAVIORS

Listens attentively to others. Asks clarifying questions to gain a better understanding of the other person's views and underlying assumptions
Works effectively in a team environment and actively participates in joint problem solving; willingly cooperates with co-workers
Identifies and takes advantage of opportunities for personal and professional development
Attends work consistently and punctually. Arrives to meetings prepared and on time; honors work commitments; follows through on what was agreed upon; meets deadlines
Honors the private and confidential matters of co-workers. Protects the proprietary information of MAAC systems
Follows rules, regulations, and policies; positively contributes to implementing changes
Deals with issues directly, in a respectful and timely manner. Focuses on resolving the issue while not criticizing the person. Follows rules, regulations, and policies; positively contributes to implementing changes

PHYSICAL AND MENTAL DEMANDS

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this class, an employee is regularly required to stand, walk and sit, talk or hear both in person and by telephone, uses hands to finger, handle or feel objects or controls, reach with hands and arms. An employee also is regularly required to stoop, kneel, bend, crouch or crawl, climb or balance and lift up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision and the ability to adjust focus.

Mental Demands

While performing the duties of this class, the employee is regularly required to use written and oral communication skills; read and interpret information; analyze and solve problems; observe and interpret people and situations; use basic math; learn and apply new information or skills; work under intensive deadlines and interact with MAAC management, administrators, staff, teachers, parents, family members, children and others encountered in the course of work.

TRANSPORTATION

Must have and maintain a valid California Driver's License, daily use of a personal, insured vehicle, and have and maintain a motor vehicle driving record acceptable to MAAC's insurance carrier. Incumbents will be enrolled in the California DMV Pull Program.