Position Details
Classification Information
Classification Title
Accounting Specialist
Salary Range
$6,139 - $7,409 Per Month
Salary Schedule Information
Click Here for Current Classified Salary Schedule
Position Information
Job Title
Accounting Specialist
Position Number
CCC737
Location
Cypress College
Department
CC CTE & Grants
Percentage of Employment
100%
Months of Employment
12 Months Per Year
Work Schedule
Monday - Friday, 8:00 am - 5:00 pm (Schedule and shift are subject to change in accordance with department needs.)
Primary Purpose
PRIMARY PURPOSEPOSITION IS GRANT FUNDED
This position is responsible for performing advanced accounting duties in the preparation, maintenance and review of various financial statements, records, accounts, and budgets to assure accuracy and conformance to established policies and procedures.
Distinguishing Characteristics
Essential Functions
ESSENTIAL FUNCTIONS
Examples of essential functions are interpreted as being descriptive and not restrictive in nature.
Job Description
JOB DESCRIPTION
Prepares financial statements and reports as directed; ensures compliance with applicable rules, regulations, policies and procedures; maintains a variety of difficult and complex financial and accounting records, ledgers, statements and reports.
Assists in the preparation and monitoring of District-wide or campus-wide budget; processes budget transfers and prepares journal entries; monitors accounting activities of assigned categorically-funded programs; prepares expenditure and progress reports as required by funding agencies; reconciles and balances accounts and bank statements.
Coordinates communication and accounting activities with other District departments and personnel, governmental agencies, private agencies and vendors;
Answers questions and provides technical expertise to assist District personnel and department personnel regarding various records, budgets, accounts and programs.
Prepares and processes various documents involved in financial transactions, such as invoices, deposits for cash and checks, requisitions, purchase orders, contract agreements, and bids and maintains accurate records of cash and check receipts.
Prepares, audits, and analyzes invoices for payment, such as requisitions, petty cash vouchers, and mileage and travel expense reports; prepares claims for capital projects; processes payments for payroll, loans, grants, and reimbursements; analyzes accounts and performs year end closing.
Audits financial documents to assure accuracy, completeness; conduct research to resolve discrepancies as necessary.
Maintains and files a variety of financial and accounting records, forms, listings and files; operates a variety of office equipment and machines such as calculator, computer, and copier.
Performs special projects as assigned, such as coordination of fee collection.
Trains and provides work direction and guidance to others as directed.
Learns and applies emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner.
Performs related duties as assigned.
In addition to essential functions, the Accounting Specialist may make decisions within established policies and procedures in the absence of designated Manager.
Working Relationships
WORKING RELATIONSHIPS
The Accounting Specialist maintains frequent contact with various departments, staff, and outside vendors, agencies and financial institutions.
Knowledge, Skills and Abilities
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of accounting and auditing principles, practices and procedures
Knowledge of financial and statistical record-keeping principles
Knowledge of modern office practices, procedures and equipment
Knowledge of District organization, operations, policies and objectives
Knowledge of applicable sections of State Education Code and other applicable laws
Knowledge of computer-based accounting systems
Knowledge of various computer software programs
Ability to interpret, apply, and explain rules, regulations, policies and procedures
Ability to make arithmetic calculations quickly and accurately
Ability to operate a variety of office equipment such as calculator, computer, copier, etc.
Ability to analyze situations accurately and adopt an effective course of action
Ability to plan, organize and prioritize work
Ability to meet schedules and time lines
Ability to understand and follow oral and written directions
Ability to communicate effectively, orally and in writing
Ability to understand scope of authority in making independent decisions
Ability to review situations accurately and determine appropriate action according to established guidelines
Ability to train and provide work direction to others
Ability to establish and maintain effective working relationships with others
Special Requirements, Licenses and Certifications
SPECIAL REQUIREMENTS
Coursework must be verifiable on a legible transcript. If selected as a finalist and/or given an offer of employment for this position, you will be required to provide a transcript (may be unofficial). Human Resources will contact the finalist to obtain this required documentation at that phase of the recruitment.
Physical and Mental Demands
Minimum Qualifications
MINIMUM QUALIFICATIONS
High school diploma or GED, supplemented by college courses in accounting.
Minimum four (4) years increasingly responsible work experience in accounting and/or banking.
Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff.
Desirable Qualifications
DESIRABLE QUALIFICATIONSExperience working with state and federal grants and an understanding of Strong Workforce and Perkins funding guidelines and regulations.Demonstrated experience integrating diversity, equity, and inclusion into the duties and responsibilities for this position.
Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.
Work Environment and Conditions
WORKING CONDITIONS
College or District business office or customer service area; subject to sitting for long periods at a time (up to 2-3 hours); repetitive use of upper extremities including hand coordination activities.
Number of Vacancies
1
Posting Detail Information
Posting Number
2015960P
Desired Start Date
Open Date
10/12/2026
Close Date
10/26/2026
Special Instructions Summary
Work Schedule: District employees can apply for the Flexible/Hybrid Work Program, working a hybrid schedule of remote work and in-person each week. Approval and number of in-person days may vary by position/department. Questions regarding the work schedule may be discussed with Hiring Manager if selected as an interview candidate.This position is partially grant funded and exists based on the availability of funds. Employment is contingent upon the continuous availability of funds.
This is a classified position subject to a six-month probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The candidate selected for employment will be required to provide the following: identification and employment eligibility as outlined in the Immigration Reform and Control Act, fingerprints and required medical certification pursuant to statue. NOCCCD will not sponsor any visa applications.
The District may choose to fill one or more positions from this recruitment within eight (8) months.
To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "N/A" (not applicable). Do not use terms such as "see resume" or "see attached".
The minimum required number of references for this position is three (3) and will be requested at the finalist and/or offer of employment phase of the hiring process.
All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview.
Minimum Qualifications - Experience: One year of experience is equivalent to 12 months of experience at a maximum of 40 hours per week (full time). Applicable part-time experience will be converted to the full-time equivalent for the sole purpose of meeting the exper
