Role RoadmapAccounting Operations will own accounts payable, travel and expense (T&E), and procurement end to end at a high-growth company. Our expenses are large and growing quickly, transaction volume rises every month, and we onboard new vendors at a high and steady clip, so the processes and controls behind spend have to scale with the business. The role is deliberately broad: run these functions day to day, and make them better. This is a hands-on role because we are building the function. You will own the systems, policies, and controls, step into the day-to-day work when it is needed, and improve the process as you go. A core part of the job is developing the AP team: coaching them, raising the bar on quality, and building the procedures and cross-training that let the group run without depending on any one person.
What You'll DoAccounts payable- Own the full AP cycle: vendor onboarding, invoice coding and approval, payment runs, and vendor inquiries
- Lead month-end AP close: accruals, reconciliations, and cut-off review
- Own vendor master data, including bank-detail change controls and 1099 compliance
Travel and expense- Own the T&E policy, the expense system, and the corporate card program
- Oversee expense review and reimbursement; address repeat policy exceptions
Procurement- Run the requisition and PO process so spend is approved before it is committed
- Maintain the approval matrix and partner with budget owners on vendor contracts and renewals
Process improvement and controls- Document current processes, find the manual steps and bottlenecks, and fix them
- Drive automation across AP, T&E, and procurement (invoice capture, workflow routing, ERP integrations)
- Design and maintain controls over the spend cycle: segregation of duties, approval thresholds, duplicate-payment and vendor-fraud prevention
- Define and report operating metrics (invoice cycle time, share of spend under PO, exceptions, close timing)
- Be the point person for auditors on AP, T&E, and procurement
Team development- Manage and coach the AP team; set clear goals and give regular feedback
- Build documented procedures and cross-training so coverage does not depend on one person
- Act as the escalation point for vendors, employees, and budget owners
What You Bring- 5+ years in accounting operations, including time managing AP or a broader procure-to-pay function
- Have run AP and at least one of T&E or procurement
- Have improved a process you owned and can point to the results
- Know the controls that matter in the spend cycle and have put them in place
- Hands-on with an ERP and an AP automation or expense platform (e.g. NetSuite, Bill.com, Coupa, Ramp, Expensify)
- Have managed and developed a small team
Preferred qualifications- Built a procurement or PO process from end to end
- Worked at a fast-growing company, building processes designed to scale as volume increased.
NYC Pay Transparency DisclosureSalary Range: $100,000-$200,000 annually, plus equity and benefits. This range reflects current market data for this role. Kalshi has minimal hierarchy and broad variance in experience levels within each title; if your compensation expectations exceed this range, we encourage you to reach out - we're always happy to discuss.
