Full Job Description
Key Responsibilities
Supervise daily activities of accounts payable and billing personnel to ensure the Company's policies and procedures are adhered to in the accounting function. This position reports to the Executive VP/ CFO.
Specific Duties and Responsibilities:
Daily -
• Daily supervision of accounting specialists and accounts payable processors
o Manage ADP time system
o Prepare periodic reviews for staff members
• Review additions/edits to the vendor address book for accuracy
• Approve all large orders > $50,000 before they go through billing
• Approve all PO invoices >$25,000
• Review all vendor down payments requests; verify customer deposits were received and obtain necessary approvals
• Take lead on Partner calls re: commissions
• Manage the AP Inbox to make sure invoices are closed and exceptions are cleared timely
• Run EDI upload program that inserts auto-processed PO receipts
Weekly
• Run needed reports for assignments, including but not limited to the large orders, old orders, orders on billing hold and expected vendor credits
• Manage job problems - attend a weekly meeting to update the status on all open job problems, contact partners & vendors for updates, send vendor letters
Monthly -
• Report on goals, achievements and obstacles in monthly manager report
• Manage the monthly closing by sending out cutoff date reminder emails to Partners and by ensuring your staff uses correct GL dates
• Make sure all billing guidelines are followed for Partner billing requests
• Run monthly reports to pull the old, unmatched PO receipts and supervise the clearing of these from their open status
Periodic -
• Attend manager meeting and share information on department activities
• Train new accounting personnel
• Assist with the updating of accounts payable/billing procedures and policies and keep training manuals up to date
• Perform other duties within Accounting Department as requested by upper management
Responsibilities:
• Daily supervision of accounting specialists and accounts payable processors
o Manage ADP time system
o Prepare periodic reviews for staff members
• Overseeing AP & Billing: Managing the entire invoice processing lifecycle and payment runs.
• Reconciliation: Reconciling vendor payments and tracking budget spending in the general ledger.
• Internal Controls & Compliance: Ensuring compliance with tax regulations
Competencies and skills
Qualifications:
Education:
• Bachelor's Degree (Required): A Bachelor of Science in Accounting, Finance, or Business Administration is the primary requirement.
• Coursework Focus: Key courses should include Financial Accounting, Managerial Accounting, Auditing, Business Law, and Accounting Information Systems.
• 5-7 years of experience in accounting, with minim of 3-5 years specifically in accounts payable, billing or general accounting.
• Leadership experience leading a team of 5-7 people.
Skills:
• Accounting background
• Audit background
• Advanced Excel skills
• Leadership and team management
• Strong communication skills
• Problem-solving
• Detail Oriented
• Time Management
• Proficient with ERP systems and Excel
