Accounting Manager

Location: New York, NY
Employment Type: Full-Time | Hybrid Between Two Organizations
Work Schedule: 5 Days Per Week - 3 Days at GLOBAL OPS and 2 Days at Les Belles NYC
Salary Range: $85,000 to $100,000 annually, based on experience

Position Overview

The Accounting Manager will be responsible for overseeing and executing day-to-day accounting activities for both GLOBAL OPS and Les Belles NYC, with a structured three-day and two-day weekly allocation between the organizations.

The position requires strong proficiency in QuickBooks Online, a solid understanding of accounting principles and financial statements, and the ability to independently manage accounts receivable, accounts payable, reconciliations, billing, collections, and financial reporting.

The ideal candidate is detail-oriented, proactive, resourceful, and comfortable working in two different business environments while maintaining confidentiality, accuracy, and accountability.

This is a hands-on role. The successful candidate will be expected to take direct ownership of accounting responsibilities, identify discrepancies, resolve issues, improve processes, and provide leadership with timely and reliable financial information.
Key Responsibilities
Accounting & Financial Reporting

• Maintain accurate, complete, and separate financial records for GLOBAL OPS and Les Belles NYC.
• Manage day-to-day accounting transactions using QuickBooks Online and other applicable financial systems.
• Prepare and review monthly Profit & Loss Statements, Balance Sheets, and other financial reports for each organization.
• Perform monthly bank, credit card, and general ledger reconciliations.
• Support month-end and year-end closing processes, ensuring timely and accurate reporting.
• Identify accounting discrepancies, investigate variances, and implement appropriate corrections.
• Coordinate with external CPAs, accountants, auditors, and other financial professionals.
• Provide financial reports and supporting documentation to company leadership and other authorized parties as needed.
• Maintain organized financial documentation and ensure proper allocation of expenses and transactions between the two organizations.

Accounts Receivable, Billing & Collections

• Oversee accounts receivable processes for both organizations.
• Prepare, review, and issue client invoices for GLOBAL OPS according to weekly, monthly, and other applicable billing schedules.
• Monitor patient-related receivables, payment records, and outstanding balances for Les Belles NYC in coordination with the practice's administrative team.
• Accurately record and apply incoming payments, including checks, ACH transfers, wires, credit card payments, and other payment methods.
• Take ownership of collections and actively follow up on outstanding client balances.
• Conduct professional collection outreach by telephone and email.
• Review accounts receivable aging reports and identify overdue accounts requiring attention.
• Provide leadership with regular updates on outstanding receivables, collection activity, and anticipated payments.
• Work with operational and administrative teams to resolve billing discrepancies and payment issues.

Accounts Payable & Payment Management

• Review, organize, and process vendor invoices, bills, and company expenses for both organizations.
• Coordinate outgoing payments and ensure transactions are properly approved, documented, and recorded.
• Maintain accurate records of scheduled, pending, and completed payments.
• Monitor company credit cards, bank accounts, recurring expenses, and vendor balances.
• Reconcile vendor statements and resolve billing or payment discrepancies.
• Track payment deadlines and proactively communicate upcoming financial obligations.
• Maintain appropriate separation of financial transactions, expenses, and payment accounts between the two businesses.

Financial Operations & Process Improvement

• Establish and maintain efficient, consistent accounting workflows across both organizations.
• Identify opportunities to improve billing accuracy, collection efficiency, expense tracking, and financial reporting.
• Develop and maintain organized financial records, schedules, and reporting tools.
• Monitor cash flow, outstanding obligations, and receivable trends to support management decisions.
• Collaborate with leadership and operational teams to ensure financial information is accurate and current.
• Maintain strict confidentiality when handling financial, employee, client, and patient-related information.
• Ensure accounting practices follow applicable financial controls, company policies, and regulatory requirements.

Qualifications

• 5+ years of accounting or bookkeeping experience, with responsibility for multiple accounting functions.
• Previous experience as an Accounting Manager, Senior Accountant, Full-Charge Bookkeeper, or similar role strongly preferred.
• Advanced proficiency in QuickBooks Online is required.
• Strong knowledge of accounting principles, general ledger management, financial statements, and reconciliations.
• Demonstrated experience managing accounts receivable, collections, accounts payable, and payment processing.
• Strong Microsoft Excel skills, including financial reporting, reconciliations, and data analysis.
• Experience managing accounting responsibilities for multiple businesses, entities, or locations is highly desirable.
• Experience in security services, professional services, healthcare, or dental practice accounting is a plus.
• Excellent organizational skills and the ability to manage competing priorities independently.
• Strong communication skills and confidence interacting with vendors, clients, internal teams, and senior leadership.
• High level of accuracy, integrity, discretion, and attention to detail.
• Ability to identify problems, take initiative, and follow through to resolution without constant supervision.

Work Structure

This position is structured as a full-time role supporting two organizations, with a designated weekly schedule:

• GLOBAL OPS: 3 days per week, focusing on client billing, accounts receivable, collections, accounts payable, reconciliations, and financial reporting.
• Les Belles NYC: 2 days per week, focusing on practice accounting, patient payment reconciliation, vendor management, expense tracking, accounts payable, and financial reporting.

The Accounting Manager will work closely with the leadership teams of both organizations, maintaining clear reporting, accountability, and financial separation.

The position requires flexibility to address time-sensitive accounting matters and business priorities across both organizations when necessary.
What We're Looking For

We are looking for someone who does more than maintain the books.

The right candidate will take genuine ownership of the financial operations entrusted to them, proactively identify issues before they escalate, and ensure that invoices, payments, reconciliations, and reporting are handled accurately and on time.

This role is ideal for a dependable, solutions-oriented accounting professional who enjoys working independently, thrives in a fast-paced environment, and takes pride in creating structure, efficiency, and financial clarity.
Compensation

Annual Salary: $85,000-$100,000, commensurate with experience and qualifications.

Employment Type: Full-Time

Location: New York, NY - Split between GLOBAL OPS and Les Belles NYC
How to Apply

Interested candidates should submit their resume highlighting their accounting experience, QuickBooks Online proficiency, and experience managing financial operations across multiple functions or business entities.