Summary:
The Accounting & Financial Operations Controller is responsible for the day-to-day accounting and financial operations of the organization and serves as the primary leader for the integrity, accuracy, and timeliness of the organization's accounting records.
This position oversees accounts payable, accounts receivable, payroll, general ledger activity, cash management, bank reconciliations, month-end and year-end close, financial statement preparation, and accounting internal controls.
This position works closely with the Finance Division Director (FDD) and Grants & Financial Compliance Controller to ensure that financial transactions are accurately recorded, appropriately allocated, properly supported, and compliant with applicable accounting standards, organizational policies, and grant requirements.
Major Responsibilities:
General Accounting & Financial Reporting - Establish and maintain appropriate accounting processes and practices to support set policies.
- Manage the organization's day-to-day accounting operations and general ledger.
- Ensure transactions are accurately recorded and properly classified.
- Oversee monthly, quarterly, and annual financial closing processes.
- Review journal entries, account reconciliations, accruals, prepaid expenses, fixed assets, deferred revenue, and other balance sheet accounts for accuracy and prepare corrections for approval.
- Prepare and/or review monthly financial statements and management reports for the FDD.
- Analyze significant accounting variances and unusual transactions.
- Maintain an accurate and complete chart of accounts in coordination with the FDD and the Grants & Financial Compliance Controller.
- Establish and maintain accounting policies, procedures, and internal controls.
- Maintain appropriate process manuals and training manuals for accounting staff, directors, and program managers .
- Review bank reconciliations and investigate and resolve discrepancies.
- Ensure appropriate segregation of duties within accounting processes.
- Develop, implement, document, and monitor accounting internal controls.
- Provide technical support to our service region when requested.
Accounts Payable - Oversee the complete accounts payable process.
- Ensure invoices are properly authorized, coded, documented, and processed in a timely manner.
- Monitor vendor balances and payment schedules.
- Ensure appropriate segregation of duties and approval controls.
- Ensure expenses are appropriately coded to departments, programs, grants, and funding sources.
Accounts Receivable, Revenue, & Deposits - Oversee accounts receivable and cash receipts.
- Oversee daily cash activity and banking relationships.
- Monitor outstanding receivables and collection activity.
- Ensure contributions, contracts, program revenue, and other income are properly recorded.
- Coordinate with the Grants & Financial Compliance Controller regarding grant-related receivables and reimbursement activity.
- Coordinate with the Third Party Billing Department to record monthly patient revenue and receivables.
- Review and approve periodic drawdowns and reconciliation of grant receivables.
- Reconcile subsidiary records to the general ledger.
Payroll Accounting - Oversee payroll accounting and payroll-related reconciliations.
- Ensure payroll expenses and related liabilities are accurately recorded.
- Ensure payroll costs are appropriately allocated among programs, grants, and funding sources.
- Reconcile payroll, benefits, taxes, and other payroll-related accounts.
- Coordinate with Human Resources and payroll service providers.
Audit & Tax Support - Lead activities for the annual financial statement audit.
- Prepare and review audit schedules and documentation.
- Coordinate with external auditors and tax professionals.
- Provide financial information and schedules required for Form 990 and other regulatory filings.
- Assist with annual financial statement preparation.
Collaboration with Grants & Compliance - Work closely with the Grants & Financial Compliance Controller to ensure grant-related transactions are accurately recorded.
- Ensure grant-related billing, revenue, receivables, expenditures, and cash receipts are properly reflected in the general ledger.
- Assist with grant reporting and audits by providing accurate accounting records.
- Support development and maintenance of cost allocation and accounting procedures.
- Act as the backup for the Grants & Compliance Controller when necessary.
Leadership Responsibilities - Supervise, train, coach, and evaluate assigned accounting personnel.
- Establish clear performance expectations and accountability.
- Promote strong customer service to internal departments, vendors, tribal representatives, and external associates.
- Develop efficient and standardized accounting processes.
- Cross-train accounting personnel to promote continuity of operations.
Education Requirements:
Required Qualifications - Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
- Seven (7) or more years of progressively responsible accounting or financial management experience, preferably within a fund accounting, nonprofit, or grant-funded environment.
- Four (4) or more years of experience supervising accounting or finance staff.
- Strong knowledge of general accounting principles, financial reporting, budgeting, and internal controls.
- Experience with accounting, financial, and payroll systems, as well as advanced Microsoft Excel or comparable spreadsheet applications.
- Strong analytical and problem-solving skills, with the ability to analyze financial information and identify and resolve issues.
- Excellent written and verbal communication skills, with the ability to communicate financial information effectively to both financial and non-financial audiences.
- Demonstrated ability to manage multiple priorities, meet deadlines, and work effectively across departments.
Preferred: - CPA eligibility.
- Experience with federal awards and Uniform Guidance.
- Experience with Single Audit environments.
- Experience with cost allocation and indirect cost methodologies.
- Experience with organizations of similar size and complexity.
Hours of Work:
Hours of work are Monday to Friday, 8:30 a.m. to 5:00 p.m., with a one-hour lunch break. Chugachmiut maintains a drug free/non-smoking environment. There may be occasional travel to the villages of the region. Incumbent must be willing and able to travel in light aircraft.
