5+ years in vendor/facilities management for large properties (100,000+ sq. ft.)
Strong technical knowledge of MEP systems and facility management software
Familiarity with NYC DOB, FDNY, OSHA standards, and EPP guidelines
Expertise in NYS Labor Law compliance and certified payrolls
OSHA 10-Hour Construction Safety Certification required
Responsibilities
Supervise and coordinate subcontracted vendor performance
Ensure vendor compliance with NYC EPP standards and laws
Manage procurement for third-party services, including competitive bidding
Oversee MEP and safety systems during business hours and respond to emergencies
Conduct annual property analysis and implement maintenance programs
Review and update Emergency Action Plans and compliance procedures
Maintain operating logs and prepare reports for oversight entities
Benefits
Full-Time position
Union Benefits
Full Job Description
Pritchard Industries is seeking to hire a Project Manager to oversee, coordinate, and supervise comprehensive Vendor Management Services for two major NYC institutional facilities totaling over 100,000 sq. ft. each. The Project Manager will serve as the primary on-site and operational point of contact for the New York City Administration for Children's Services (ACS). You will be responsible for overseeing subcontracted vendors, managing mechanical, electrical, and plumbing (MEP) systems, driving preventative maintenance and cost-avoidance strategies, maintaining strict regulatory compliance, and ensuring 24/7/365 continuous operational readiness across both properties.
Key Responsibilities
1. Vendor & Subcontractor Supervision
Supervise, inspect, and coordinate the performance of all subcontracted vendors working on the properties.
Ensure all vendor work complies with manufacturer recommendations, NYC Environmentally Preferable Purchasing (EPP) standards, and applicable NYC/NYS laws.
Direct competitive procurement for third-party services: solicit and document a minimum of 3 written estimates for purchases over $15,000 and conduct market research for purchases between $5,000 and $15,000.
Coordinate seamlessly with other city-engaged contractors to prevent work interference or operational friction.
2. Facilities & MEP Operations
Manage off-site and on-demand building engineering services for MEP, elevator, generator, HVAC, lighting, and fire/safety systems during normal business hours (9:00 AM - 5:00 PM).
Dispatch emergency response staff on-site within 1 hour for any off-hours system operational failures.
Conduct an annual Property Analysis and execute an ACS-approved Cost Avoidance & Preventative Maintenance Program.
Oversee hot/cold water chemical treatments, sanitation, and boiler feed water pH levels in compliance with OSHA MSDS guidelines.
Implement and manage an Indoor Air Quality (IAQ) program, including annual IAQ reporting, biennial facility inspections, and rapid air testing within 24 hours of suspected issues.
3. Safety, Emergency Plans & Compliance
Review, update, or create Emergency Action Plans (EAPs) and evacuation procedures annually in coordination with ACS and site staff.
Ensure compliance with all FDNY and NYC Department of Buildings (DOB) regulations, particularly regarding elevator and life safety equipment.
Support, coordinate and document required emergency drills (e.g., evacuation, shelter-in-place).
4. Recordkeeping, Logs & Reporting
Maintain comprehensive daily operating logs, physical inventory controls, warranty files, and a dedicated maintenance library.
Monitor security surveillance system operability (cameras, hardware, software) and report status summaries to ACS at designated intervals.
Prepare and present reports for oversight entities (e.g., NYS Office of Children and Family Services, NYS Commission of Correction, NYC Council) upon request.
Implement and maintain ACS-approved Facility Management Software systems.
5. Labor & Financial Administration
Enforce compliance with NYS Labor Law Sections 220 / 231 (Prevailing Wage / Living Wage regulations).
Ensure all site workers complete 10-hour OSHA construction safety certifications, display laminated photo ID badges, and sign daily sign-in logs.
Submit detailed monthly expense reports, payroll certifications, and original payroll transcripts to ACS.
Promptly investigate and submit full written reports on non-compliance notices, accidents, claims, or significant facility incidents within 24 hours.
Requirements & Qualifications
Experience & Education:
Minimum Experience:
At least 5 years of experience providing vendor/facilities management services for commercial or institutional properties, each measuring no less than 100,000 square feet.
Strong technical background in commercial MEP systems, elevators, fire alarm/suppression systems, and facility management software.
Certifications & Compliance Knowledge:
Thorough working knowledge of NYC Department of Buildings (DOB), FDNY, OSHA standards, and NYC Environmentally Preferable Purchasing (EPP) guidelines.
Demonstrated expertise in managing NYS Labor Law (Section 220 & 231) prevailing wage compliance, certified payrolls, and reporting.
OSHA 10-Hour Construction Safety Certification (or higher) required.
Skills & Operational Requirements:
Availability: Flexible schedule required to manage 24/7/365 coverage and respond on-site to emergency situations within 1 hour.
Vendor Procurement: Demonstrated capability in executing competitive bidding (Best Value framework), invoice auditing, and budget/cost-control management.
Communication: Exceptional written and verbal communication skills for interfacing with municipal government clients, labor reps, and oversight agencies.
